project management update - energy.gov · 3 mo. avg spi 1.01 1.05 0.97 0.87 0.79 0.77 ... •...
TRANSCRIPT
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Project Management UpdateProject Management Update
Bob Raines
Director, Project Management
Systems and Assessments
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• Everybody’s Favorite SubjectCost Estimating• Cost Estimating
• EVMS• Metrics• Take Aways
Agenda2
Agenda
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• Ahead of Schedule On Budget– S-2’s Stretch Goal
177 Projects $92B TPC– 177 Projects, $92B TPC• Front End Planning
– User Acceptance Testing– Comprehensive Training– System Documentation– Capacity/Throughput TestingCapacity/Throughput Testing– Communications via ESC
• Thank You For Your Support!• Ensure New Contracts Include PARS II Requirement
PARS II Everyone’s Favorite Subject3
PARS II : Everyone s Favorite Subject
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• DOE is Taking Advantage of PARS IITaking Advantage of PARS IITaking Advantage of PARS IITaking Advantage of PARS II– SC is Using PARS II For an IT Project– EM is Using PARS II Data to Feed Other
Project Oversight Systems– Input for EIR’s, CPR’s EVMS reviews, etc.– i-Manage
PARS II Gaining Traction4
PARS II : Gaining Traction
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• Your Feedback Generates Improvement• Multi-track Enhancement Strategy
– Two FY 11 Upgrades – UAT, Trouble Desk, Program Input• April : 53 Enhancements and New Capabilities• Sept: TBD – Change Control Board
– User Requested Custom Reports• Developed Customized Reports for NNSA & EM• Power Users Training in April: Creating Reportsg p g p
• Communications Essential– Eric Cochran, Kurt Fisher, Rich Person, John Makepeace
C th M h d Oth OECM St ffCathe Mohar and Other OECM Staff
PARS II Enhancements5
PARS II: Enhancements
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• Project Quick View Management Report
• Incremental CPi/SPiT dTrends
• TCPi Trends
PARS II Enhancements Examples6
p
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7Project Quick View Management Report
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1.20
Incremental CPi/SPi Trends
1.00
0.80
0.60
0 20
0.40
08/27/10 09/24/10 10/29/10 11/26/10 12/31/10 01/28/110.00
0.20
3 and 6 Month CPi/SPi Trends08/27/10 09/24/10 10/29/10 11/26/10 12/31/10 01/28/11
3 Mo. Avg CPi 0.91 0.81 0.88 0.85 0.82 0.813 Mo. Avg SPi 1.01 1.05 0.97 0.87 0.79 0.776 Mo. Avg CPi 0.87 0.86 0.87 0.88 0.81 0.856 Mo. Avg SPi 1.06 1.06 1.03 0.94 0.92 0.87
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1.08
TCPi Trend
1.04
1.06
1.00
1.02
0 96
0.98
0.94
0.96
0.90
0.92
08/29/10 10/03/10 11/01/10 11/22/10 12/22/10 01/21/11TCPi To BAC 1.03 1.03 1.04 1.05 1.05 1.06CPi 0.97 0.97 0.96 0.95 0.95 0.95
0.88
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• PARS II Questions?– http://management.energy.gov
/online_resources/pars2.htm• Documentation• Training Schedule• Training Schedule• FAQs• Business RulesBusiness Rules
– Call Your OECM Analyst
PARS II10
PARS II
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• Congressional Concerns– No policy establishing estimating standards– No policy for performing Ind. Cost Estimates– Consolidate DOE’s cost estimating
organization– Perform ICE’s on “Program” before
constructing smaller project components– No Post CD-2/3 expenditure of funds for
projects over $100M without an ICE• Concerns addressed in DOE 413.3B
C E i i 11Cost Estimating
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• Independent• Risk Based, Data Driven• Efficient and Effective
– Industry Standards– AACE Best Practices– Unique DOE Project Data Warehouse q j
• Focus on Outcomes– ROM @ CD-0 – Avoid CD-1 Reset– Success at CD-2
• Collaboration with all stakeholders• Collaboration with all stakeholders
Cost Estimating First Principles12
Cost Estimating: First Principles
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P j $100MTPC Growth CD-1 to CD-2
• Projects < $100M– No projects require reset– Small projects easier to manage 15
20253035
Proj
ects
50% Cost GrowthThresholdp j g
– Validates “intuition and policies”
• Projects >$100MSi j t 50% t th
05
10
-80% -60% -40% -20% 0% 20% 40% 60% 80%
#
– Six projects >50% cost growth– More complex, harder to manage
• Improve front end planning• Acquisition strategies 6
78
s
TPC Growth CD-1 to CD-2
50% Cost Growth• Acquisition strategies• Budget/Program mitigations
•Potential 25% threshold 12345
# Pr
ojec
ts 50% Cost GrowthThreshold
A oid Alternati e Ree al ation
0
Avoid Alternative ReevaluationNote: Per DOE O 413.3B – if TPC grows by >50% between CD-1(H) and CD-2, then must re-do CD-1!!
13
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• First Independent Cost Review Completed– Next Generation Light Source: $0.9 – $1.5B– Report to be posted on OECM Website
• Combine with Peer Reviews/EIR’sAPS d LCLS II– APS and LCLS II
• DOE Guide 413.3-21 in REVCOMCost Estimating Working Gro p• Cost Estimating Working Group
• Cost Symposium, May 25-26, New OrleansOrleans
Cost Estimating Mo ing For ard14
Cost Estimating Moving Forward
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• Not everything that counts can be counted, not everything that can be counted counts.
• The Vital Few– Reduced from 17 to 8
P l P R lt– People, Process, Results• The “Big 3”
FPD Q lifi ti– FPD Qualifications– EVMS Certifications– Project SuccessProject Success
• How we’re doing…..
M i 15Metrics
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• People - our greatest asset
90%
100%
• Great Improvement 67% to 89% @CD-3
• Key in Validating80%
90%
CD‐1Key in Validating Major Projects
• AE InterviewsC l t ith
60%
70% CD‐3
Target at CD‐1
Target at CD‐3
• Correlates with Project Success
40%
50%
DOE EM NNSA Science Other
FPD Certification16
FPD Certification
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• Sustained Success• FY10 – Exceeded Goals 80
90
100Goal
Actual
• FY11 – Exceeding Goals LI 100% Act vs. 95% GoalCU 88% Act vs. 85% Goal
F C t Pl d i FY1150
60
70
• Four Certs Planned in FY11• Focus Shifts to Surveillance• 413.3B Responsibility Changes
10
20
30
40
0
10
FY08 LI FY09 LI FY10 LI FY11 LI FY08 CU FY09 CU FY10 CU FY11 CU
EVMS Certification Metrics
EVMS C tifi ti
EVMS Certification Metrics
17EVMS Certifications
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• Capital Asset Success
90%
95%
• Legacy Bow Wave• Trending Up
Leadership Counts
85%
• Leadership Counts – LCLS– Nevada Fire Station 75%
80%
– Bethel Valley Burial Grounds 70%
FY08 FY09 FY10 FY11 FY12
All Projects Post RCA/CAP Target
Project Success
j / g
18Project Success
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• Increased Transparency and Accountability– Project Scorecard – Program Management
ScorecardScorecard– Project Success Report
• Posted on the Web,Posted on the Web, Powerpedia
T d A bili 19Transparency and Accountability
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20
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23
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• Contractor Self Certifications: < $50 MCO/– CO/FPD Involved
– Independent of Proj Team
• PMSO Certification: $50 - $100 MPMSO Certification: $50 $100 M– Independent Reviewers– OECM on review Team
• OECM Certification > $100 M– > $50 M non-PMSO’s
C t C tifi ti• Corporate Certifications • Transition Assistance• Focus on Surveillance
EVMS 413 3B Ch24
EVMS 413.3B Changes
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N P• New Process– Not a “Re-certification”– Risk based, data driven,– Demonstration of system
implementation– Self assessments, site visitsSelf assessments, site visits
peer reviews, PARS– Goal: Minimize site reviews
• Partnered with EFCOG• Partnered with EFCOG, Program Offices
EVMS Surveillance25
EVMS Surveillance
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Surveillance Decision Process 26
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• Project Management Working Group– Construction Management Subgroup– Cost Estimating Subgroup
• Consistent, cost effective, sustainable j t t fproject management performance
• Significant Achievements and TasksDOE 413 3B D i M t it D fi iti– DOE 413.3B - Design Maturity Definition
– PARS II IPT - Peer Review SupportTraining/Certification Contract/Proj Alignment– Training/Certification - Contract/Proj Alignment
EFCOG Collaboration27
EFCOG Collaboration
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• Transparency, Participation, and Collaboration
• Risk Informed Cost Effective Decisions• Systems and Process changes support line
Mission Execution and Accountability• Quantitative & Qualitative Improvement• OECM is part of your Team
Take Aways28
y