project management summer 2007. meeting students’ educational needs learning meeting the community...
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Project Management
Summer 2007
Meeting Students’ Educational Needs
Learning
Meeting the Community Organizations’ Needs
Progress
PurdueUniversity
Greater LafayetteCommunity
The EPICS Balance
Project Management Failure to plan is planning to fail
A good plan is one of the most important attributes of successful EPICS projects.
Going Slow
To Go Fast
EPICS SemesterWeek
1 Transition and Integrating New StudentsPlanning and setting expectations
2
3
4
5 Execute Semester PlansDeliver if AppropriateDocument As You Go
6
7
8
9
10
11
12
13 Complete semester commitments Transition to next semesterCoordinate with Project Partner
Focus on Project Partner and Transition
14
15
Finals
Slow
Fast
Delivery Deadline
Project Plans Among the many questions that can be
addressed with a plan are:1. What do you and/or your team does first? 2. What should come next?3. How many people do you need to accomplish
your project?4. What resources do you need to accomplish your
project?5. How long will it take?6. What can you get completed by the end of the
semester or quarter?7. When will the project be finished?8. How will we know we are done with the project?
Creating a Project CharterFirst Phase of the Design ProcessThe elements of a charter include:
o Description Objectives o Outcomes or deliverables o Duration o Community Partners o Stakeholders.o Team membership and roleso Planning information
Revisit each semester during your semester plans
Accountability
Short tasks allow team members to be accountable
What is due this week?o Prevent delays that span several weekso Prompts students to seek help when
needed.
Project managers can track % tasks completed by the week.o Keeps projects moving and shifting
resources as needed
PERT Charts – Organizing Tasks
Attend lecture on project schedules - 1 day
Review web pages on project schedule, 1 day
Look at examples in MS Project, 2 days
Estimate time for each task, 1 day
Identify major component of project, 3 days
Identify Milestones, 1 day
Create PERT and Gantt charts, 1 day
Read about project schedules, 1 day
Start, receive assignment
PERT chart and timeline submitted
Critical path
Longest string of dependent task in the project.
Tasks on the critical path will hold up the completion of the overall project if they are delayed. o Example: mathematics sequence in an
engineering curriculum. • Delaying a semester of calculus class typically
delays graduation for one semester.
Milestones/Gates
Generate Ideas
Define Measurable Specifications
Implement
Test
Move on to Next Task
Timelines - The Gantt Chart
Project Tasks 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16Bring new team members up to speed on MagRacer (all)Solve FET prolem in demo track (Brad/Julie)Concept of MagRacer2 cabinet (Syed/Erin)Meet with IS people/ visit IS (all)Finalize track/coil assembly (Syed/Julie)AutoCAD drawings of MagRacer2 cabinet (Erin/Brad)Finalize display concept (Julie)Deliver working test track (Syed/Julie)Week 4 Demo (all)Milestone: Submit MR2 drawings to WP (Erin/Brad)Complete PCB layout (Syed/Julie)Milestone: Submit PCB layout for fabrication (Syed/Julie)Final order of all circuit material (Syed/Julie)Construct coils (Julie/Syed)Construct track mounting hardware (Erin/Brad)Construction of visual display (Julie)Week 8 Progress Report (Brad)Exected delivery of MG2 cabinet from WP (4wk) (WP - Erin)Expected delivery of PCBs (3wk) (Syed)Spring Break (all)Final assembly of MagRacer2 (all)Week 11 Design Review (all)Milestone: Delivery of completed MagRacer2 (all)
Troubleshoot MagRacer2 (Syed/Julie)
Prep documentation for MagRacer2 (Brad/Erin)Week 16 End of Semester reports due (Brad)
MagRacer 2.0 Timeline (weeks)
MS Project – Network Diagram
The Gantt Chart – MS Project
The Gantt Chart – MS Project
Calendar View – MS Project
Project Management Skills for Life
Failure to plan is planning to fail
A good plan is one of the most important attributes of successful EPICS projects.
Going Slow
To Go Fast