1. Project Management in a Box
Joan Starr
Manager of Strategic & Project Planning and EZID Service Manager
California Digital Library

2. Introduction
And a few questions
Basic project management
With a focus on time estimating
How to keep it up
Resources
Outline
by net_efekt, http://www.flickr.com/photos/wheatfields/2622582186/#/photos/wheatfields/2622582186/
3. Introduction
by Peter Kaminski http://www.flickr.com/photos/peterkaminski/11351361/
4. Introduction
How much PM is enough?
5. Introduction
How much PM is enough?
What makes a good plan?
6. Introduction
How much PM is enough?
What makes a good plan?
What can I get away with?
by Rhys Asplundh http://www.flickr.com/photos/rhysasplundh/5177851910/
7. Why
What
How/when
Who
What if
Basic project management
by Sister72 http://www.flickr.com/photos/sis/5908569/lightbox/#/photos/sis/5908569/
8. Why are we doing this project?
What exactly are we doing?
How and when are we getting it done?
Who is working on it?
What if something goes wrong?
Basic project management
9. Why are we doing this project?
by Florian http://www.flickr.com/photos/fboyd/2897598148/
10. What exactly are we doing?
by brianwallace http://www.flickr.com/photos/brianwallace/365625673/
11. How & when are we getting it done?
by gabrielsond http://www.flickr.com/photos/gabrielsond/4665229709/
12. The Task List:
Match granularity to tracking needs.
Indicate milestones.
Use the Task List in team meetings.
How & when are we getting it done?
13. Who is working on it?
courtesy of Oxnard Public Library, http://content.cdlib.org/ark:/13030/kt6c600758
14. What might go wrong?
by Sanfora8 http://www.flickr.com/photos/sanfora/3204460930/
15. What might go wrong?
7 of the most common risk areas.
by Colin 30d http://www.flickr.com/photos/colin-c/351568699/
16. What can delay your ability to succeed?
Focus on MEDIUM + HIGH likelihood causes.
Identify alternative strategies.
Escalate (resource constraint) obstacles to decision-makers.
What might go wrong?
17. Raw materials:
Task list
Risk assessment
Research skills
Common sense
How to create time estimates
by FotoosVanRobin http://www.flickr.com/photos/fotoosvanrobin/2245520618/
18. Done it before
(but not kept time)
Never done it
(but someone else has)
Completely new and different
How to create time estimates
by fotologic http://www.flickr.com/photos/fotologic/1161333950/
19. The Task List
Split the overall effort into tasks the size of which you know or can find out. Record a number.
Time estimates: Step 1
by adventurejournalist http://www.flickr.com/photos/tonyapoole/2952757091/
20. The Task List
Adjust each task time estimate as needed. (Usually upward.)
Time estimates: Step 2
by jwardell http://www.flickr.com/photos/jwardell/3374219189/
21. The Task List
Sequence the tasks and adjust the elapsed time as needed.
Time estimates: Step 3
by blythe83 http://www.flickr.com/photos/skayne/1315550009
22. Time tracking
Capture actual time for comparison.
Time estimates: Step 4
by Dave Rogers http://www.flickr.com/photos/dave-rogers/2815036285/
23. Share resources
Tell stories
Meet at actual and virtual water coolers
Your ideas here:
How to keep it up
by brianjmatis http://www.flickr.com/photos/brianjmatis/3825687654/
24. Slide decks http://www.slideshare.net/joanstarr/presentations
Managing scope creep
Managing stakeholder relationships
Basic time estimation
Templates http://www.cdlib.org/services/project_planning/project_collaboration.html
Project Scope
Risk assessment & mitigation
Heres some of my stuff:
25. And here is where youll find me
joan.starr@ucop.edu
@joan_starr
Thank you!