project management for government...develop human resource plan, identify project-specific skills...
TRANSCRIPT
Project Management for Government
INITIATION TEAM
DIRECTIVE
SPONSORSHIP
IDEA
Project Sponsor agrees on the project idea(s) Sponsor agrees to conceptualize the Project Core team members are authorized to
conduct initiation activities
STAKEHOLDERS MAPPED/CONSULTED
VIABILITY CHECKED
OBJECTIVES DEVELOPED
PROBLEMANALYSIS
CHARTER AUTHORIZED
Problem Tree Analysis is Completed Objectives are developed Viability is checked Stakeholder Analysis is completed Series of meetings with stakeholders to
validate objectives and project ideas Project Charter is Authorized
G• GOAL/IMPACT
O• OUTCOMES
I• INPUTS
WBS• ACTIVITIES (Work Breakdown Structure)
Collect requirements Draft the project’s logical framework (LFA)
plan; ensure that identified/agreed scope will support the project objectives
Do the work breakdown structure (WBS)
G• GOAL/IMPACT
O• OUTCOMES
I• INPUTS
WBS• ACTIVITIES (Work Breakdown Structure)
Define activities Sequence activities logically based on how
you want them implemented Estimate activity resources: use collect
requirements Include initial cost of operation Use historical data if there is, else estimate
cost based on industry best practices Determine budget requirement
Estimate activity resources: use historical data if there is
Estimate activity durations: use historical data if there is
Develop schedule with key implementing personnel
RMP•RiskManagement Plan
CMP
•Change Management Plan
Do a risks management plan, include risks mitigation based on the identified risks
Plan risks responses Develop a change management plan,
consider absorption capacity of operations /beneficiaries on the introduced changes / technology interventions
HRP• Human Resource Plan
S• Functional/Organization Structure
R&T• Recruitment and Training Plan
WBS• ACTIVITIES (Work Breakdown Structure)
Develop human resource plan, identify project-specific skills needed and the total manpower requirements
Develop the project’s functional structure / organization of the project team
At the minimum, all projects must have competent personnel in these areas – project management; monitoring & evaluation; admin and finance that is knowledgeable of handling government transactions; writers; editors; training specialist in anticipation of the turn-over stage; and nowadays web developer; content manager/social networking specialist
COM• Communications Plan
KMS• Knowledge Management Strategy
SMS• Social Marketing Strategy
WBS• ICT for Knowledge Management
Develop the project communications plan –consider all communications channels
Identify information that should be available to the public
Define critical information that should only be available with the stakeholders
Meet and collaborate with government media organizations for promotion
Ensure presence using existing web2.0 technologies
Develop the Knowledge Management Plan
QAP•Quality Assurance Plan
QCG
•Define Quality Control Gates
Develop the quality assurance plan Define quality control gates
PIP • Project Implementation Plan
PIA • Pre-Implementation Activities
T • Transition from Plan to Implementation
SA • Plan Sponsorship Approval
DP • Donor Proposal
Develop the quality assurance plan Define quality control gates
• Project Approval
• SARO Released
• Recruitment
E
App
• Secure Project Documents
• Beginning Inventory
C
Docs
• Follow WBS
• Follow GANNT ChartE
Exec
• Monitor Implementation
• Monitor/ Control Costs
C
Mon
• Benchmark Best Practices
• Track Changes
• Identify Knowledge ProductsE
Know
• Ensure Implementation of Critical Tasks
• Monitor Quality Standards
• Monitor Timely Implementation
• Control/Monitor Expenditures
C
QA
• Implement Change Plan where applicable
• Develop further Competency as needed
• Develop/Use Knowledge Products
E
Adjust
• Monitor implementation of Change Management Plan/ Risk Plan
• Manage Procurement ProcessC
QA
• Implement Change Plan where applicable
• Develop further Competency as needed
• Develop/Use Knowledge Products
E
Learn
• Develop Knowledge Products
• Develop Operationalization Plan
• Develop Replication PlanC
Learn
• Manage Time and Resources
• Conduct Regular Meetings
• Respond to changing conditions using the change plan
E
Manage
• Manage Quality
• Document Learnings
• Audit Finances/Performance
• Implement KM Plan
• Periodic Evaluation
• Monitor Plan vs, Actual Implementation
C
Control
Ops• Prepare for Operationalization
• Train Transition Team
TO
• Prepare Institutionalization Plan
• Turn Over Acquired Assests
CERT
• Certification of Satisfactory Performance
• Trun –Over to Operations Phase