project management by ted kyle
DESCRIPTION
Project Management by Ted Kyle. Public Works Leadership Skills. Why Use Project Management. Project characteristics. Ongoing - Never ends Repetitive Never shuts down Multiple similar products Strive for consistency. Begins and end Done only once Operated when done - PowerPoint PPT PresentationTRANSCRIPT
Project Managementby Ted Kyle
Public Works
Leadership Skills
Why Use Project Management
• Project characteristics
Function or Project
• Ongoing - Never ends• Repetitive• Never shuts down• Multiple similar
products• Strive for consistency
• Begins and end• Done only once• Operated when done• Unique one-of-a-kind
product• New creative ideas
used
FunctionFunction ProjectProject
The Players
City CouncilNeighborhood Assoc.
Other Depts.Little League
Stakeholders
Project Staff
WANTERS
DOERS
PM
Your BossOther Dept Staff Other Agencies
Getting the Right Start
• The right project manager
• Project initiation report
Selecting the Project Manager
• Skills needed
• Understand the project fundamentals
• Know what they are buying
• Willing to let others decide
• Able to define roles
• Able to get the decision made
Project Initiation
• Use a written project initiation report– Project problem statement– Project goals– Project constraints and opportunities
• Budget – schedule – function• Other needs or partners
– Project participants• Staff • Citizens
The Director’s Role
• Outline the objectives
• Monitor progress without interfering
• Connect the project to the stakeholders
• Plan ahead – Anticipate road blocks– Hold the contingency plan
• Money, Resources, or Action
Ability to Change
0
20
40
60
80
100
120
0 11
Bid Day
Final Design Starts
Substantially Complete
Major Check Points
• At the kick-off meeting
• After Preliminary – Conceptual design
• Before advertisement for bid
• After bids are received
• During construction
• At startup
• At acceptance
Keeping Out of Trouble
• Change
• Change notice
• How change occurs
• Look to the future
The Law – ORS 279
• Local Contract Review Boards
• Oregon Standard Specifications
• ORS 279 Rewrite– Alternative Procurement– Negotiated Small Projects
Citizen Involvement on Projects
• Don’t ask questions if you don’t want the answers.
• Explain what citizen can and cannot impact.
• Always get back to them.
• Always do what you say.
• Citizens are the boss.
Outlining the Process for Stakeholders
Design
Predesign
Bid
Construction
Jan Feb Mar Apr May Jun Jul Aug Sep Oct
Decision
Decision
Getting Help
• Why use consultants?– Need knowledge or skills– Staff too busy
How to Hire Consultants
• Use qualification based selection
• Why?
• There is nothing more expensive
than cheap engineering!
Success or Failure
• On time – under budget – it works
• Are there others?– Minority business utilization– Ability to extend service– Other departments supportive