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TRANSCRIPT
Gradua meeting: Erasmus + Programme 1 Tirana, July 2018
Project Management
and
Financial Report (15/10/2017-30/06/2018)
Project Coordinator
Phd Aurora Hoxha
Structure of the presentation
Project management committees
Up-to-date progress
On going tasks and activities
Financial Report
2 Tirana, July 2018 Gradua meeting: Erasmus + Programme
Project management
committees
Gradua meeting: Erasmus + Programme 3 Tirana, July 2018
Gradua meeting: Erasmus + Programme 4 Tirana, July 2018
Project Management Steering Committee (SC):
composed of high representatives
may be represented at meeting by the contact person (to be confirm)
formalised in the partnership agreement.
It’s role in the project implementation:
- review the overall project implementation
- determining the project implementation strategy
- intervening for eventual conflict resolution
the legal representatives of the Gradua consortium are:
Gradua Meeting: Erasmus + Programme 5 Tirana, July 2018
Prof. Dr. Bari Musabelliu, Rector of Agricultural University of Tirana
Prof. Dr. Mynyr Koni, Rector of University of Tirana
Prof. Dr. Kastriot Caushi, Rector of University of Arts
Prof. Dr. Arben Gjata, Rector of University of Medicine
Prof. Dr. Andrea Maliqari, Rector of Politechnic University
Prof.as.Selami Xhepa, Vice Rector of European University of Tirana.
Prof.as. Besnik Aliaj, Rector of Polis University,
Prof. Bruno Giardina, Rector of “Our Lady of Good Council”.
Prof.as.Vera Ostreni, Rector of Albanian University.
Prof. Francesco Ubertini, Rector of University of Bologna.
Prof. Francesco Frati, General Rector of University of Siena.
Prof. Alex Aguilar, Vice Rector of University of Barcelona.
Prof. Maria Deludres Rodrigues, Rector of Institute of Lisbon.
Prof. Ivano Dionigi, President of Consorzio Interuniversitario Alma Laurea
Koli Bele, General Secretary of Ministry of Education, Sports and Youth.
Nikolin Jaka, Chairman of Chamber of Commerce.
Gradua meeting: Erasmus + Programme 6 Tirana, July 2018
Project Management Technical Board (TB):
composed of local managers from each partner institution,
formalised in the partnership agreement.
It’s role in the project implementation to assess the project’s
progress:
- in terms of compliance with the programme obligations,
- the respect of the work plan
- the provision of outputs.
the legal representatives of the Gradua consortium are:
Gradua meeting:Erasmus + Programme 7 Tirana, July 2018
1. Alma Afezolli, Politechnic University
2. Edmond Dragoti, University of Tirana
3. Ilir Alimehmeti, University of Medicine
4. Pjeter Guralumi, University of Arts
5. Aurora Hoxha , Agricultural University of Tirana
6. Ketrina Cabej, European University of Tirana,
7. Flora Krasniqi, Polis University
8. Laura Yzeiraj, “Our Lady of Good Council”
9. Aida Veliaj, Albanian University
10. Cinzia Viroli, University of Bologna
11. Gianni Betti, University of Siena
12. Marina Sole, University of Barcelona
13. Elsa Cardoso, Institute of Lisbon
14. Dorel Manitiu, Alma Laura Consotium
15. Redi Shtino, Ministry of Education, Sports and Youth
16. Albana Cunaj, Chamber of Commerce
Gradua meeting: Erasmus + Programme 8 Tirana, July 2018
Project Management IT Team of Experts (WG_1):
composed by technology officer, system designer, supervisors and
developers from each partner
formalised in the partnership agreement.
It’s role in the project implementation to assess the project’s
progress:
- development and monitoring of the database
- in charge of system quality control
the legal representatives of the Gradua consortium are:
IT staff:
1. Alma Afezolli, Eleni Gjani, Mimoza Cukalla, Elfrida Shehu, Elvana Ndreca, Gjergji Islami
Polytechnic University
2. Eglantina Kalluci, University of Tirana
3. Jona Dushi, University of Medicine
4. Erjon Sulaj, University of Arts
5. Blenard Spaho & Xhoni Gero , Agricultural University of Tirana
6. Gersi Mirashi, Ndricim Topalli, European University of Tirana,
7. Altin Sula, Julian Hasko, Polis University
8. Kostika Gorica, Spartak Lalaj, Kristo Kapshtica, “Our Lady of Good Council”
9. Ermin Lena, Albanian University
10. ___________University of Bologna
11. Laura Berni , Daniela Bellucci University of Siena
12. ________ University of Barcelona
13. ________ Institute of Lisbon
14. Alberto Leone, Loris Cancellieri, Luca Santandrea, Dorel Manitiu, Luisa Mengoni, Enrico
Dongiovanni, Malgorzata Dudko, Alma Laura Consortium
15. Bajame Allmeta , Ministry of Education, Sports and Youth
Gradua Project :Erasmus + Programme 9 Tirana, July 2018
Gradua meeting: Erasmus + Programme 10 Tirana, July 2018
Project Management Researchers Team (WG_2):
composed by researchers and statisticians from each partner
formalised in the partnership agreement.
It’s role in the project implementation to assess the project’s
progress:
- exploiting the information (collected through the database)
by producing the analysis
the legal representatives of the Gradua consortium are:
Researchers staff
1. Alma Afezolli, Elfrida Shehu, Erjon Bukaci, Akli Fundo, Mimoza Cukalla, Eleni Gjani, Olti
Marko, Gjergji Islami, Polytechnic University
2. ________ University of Tirana
3. Ilir Alimehmeti, Eliziana Petrela, University of Medicine
4. Erald Bakalli, Petrit Malaj, Isak Shehu, Ardian Isufi, Pjetër Guralumi, University of Arts
5. Drini Imami, Edmira Ozuni, Agricultural University of Tirana
6. Adela Danaj, European University of Tirana,
7. Elona Karafili, Manjola Hoxha, Flora Krasniqi, Ledian Bregasi, Joana Dhiamanti,
DorinaPapa, Saimir Kristo, Polis University
8. Najada Firza, Emiljan Karma, Laura Yzeiraj, Silvana Skënderi, Edi Dragusha , “Our Lady of
Good Council”
9. Manuela Mece, Albanian University
10. __________University of Bologna
11. Claudia Faleri, Francesca Gagliardi , University of Siena
12. __________University of Barcelona
13. Institute of Lisbon
14. __________Alberto Leone, Silvia Ghisetti, Dorel Manitiu, Luisa Mengoni, Enrico Dongiovanni,
Maria Malgorzata Dudko, Alma Laura Consortium
Gradua meeting: Erasmus + programme 11 Tirana, July 2018
Up-to-date progress
Gradua meeting: Erasmus + Programme 12 Tirana, July 2018
Up-to-date progress Contract signed and amended with EC ( November 2017)
Agreements with partners
Prepared – February to March 2018
Signed – April to May 2018
Sent to EACEA (for 14 /15 partners) – May 2018
Waiting for the acknowledge receipt.
Bank account opened, funds transfer procedures:
Bank accounts opened – 13/16 partners ( UT, UMT, MESY)
Funds transfered – 13/16 partners ( UT, UMT, MESY)
Funds received – 12/13 partner (4 private un.; 3 public inst. 5.E. Un.)
Gradua meeting: Erasmus + Programme 13 Tirana, July 2018
Up-to-date progress Preparation of decoding tables and geo table,
Preparation - February to April 2018
Validation - May 2018
Preparation of questionnaire,
Comments - March to April 2018
Validation - May 2018
Final Version - July 2018
Preparation of the documents:
appointed staff documents
work contracts
Gradua meeting: Erasmus + Programme 14 Tirana, July 2018
Up-to-date progress Draft study on labor market and education.
First draft on January 2018
Comments received from March to April 2018
Second draft on July 2018
Starting the first steps of dessemination.
First draft of dissemination plan - May 2018
Webside of the project - July 2018 ( in proces)
AUT Career Fair Gradua presentation – June 2018
Social networks – June 2018
Brochures - June/July 2018
Gradua meeting: Erasmus + Programme 15 Tirana, July 2018
Up-to-date progress Preparation of the documents for Bologna meeting:
Preparation – May 2018
Organized - May 2018
Report doc. – June 2018 (situation)
Preparation the documents for equipment purchases:
Gathering the specifications – April to June 2018
Completing the documents for AUT tender office - June 2018
Establishment of Tender Commissions– July 2018 (situation)
Opening online tender – August 2018
Gradua meeting: Erasmus + Programme 16 Tirana, July 2018
Up-to-date progress Starting the first steps of management and quality control plan.
Proposed staff for management committees - May 2018
First draft of management and quality control plan – July 2018
First monitoting quality control - July 2018
Approvement form EACEA for external assessor - June 2018
Starting the trainining programmes for researchers, IT
Pre-trainining – May 2018
Second training – July 2018
Gradua meeting: Erasmus + Programme 17 Tirana, July 2018
Meetings Meetings WP Place Nr of day
First ( month 6) Presentation “Kick-off” AUT Organized
Second (month 7) Pre collection of info and AL platform and research meeting on survey methodology
Bologna-AL Organized
Third ( month 9) Dissemination event and management board meeting
AUT Process
Forth (month 13) First training IT and secretariat staff and dissemination + management board
Polytechnic Univ. 06-09.11.2018
6
Fifth (month 14) Seminar on professionale trainsheep and platform tutorial for stakeholders
Tirana U. 11-13.12.2018
5
Gradua meeting: Erasmus + Programme 18 Tirana, July 2018
On going tasks and
deadlines
Gradua meeting: Erasmus + Programme 19 Tirana, July 2018
On going tasks and deadlines Tasks and activities Deadline
Signing up the last PA with the partner and sent to EACEA . 30.07.2018
Finalization, printing and uploading the final report version. 30.08.2018
Finalization with the funds transfer to all partners. 30.09.2018
Full build -up of the Gradua project webside and submit to the lead partner .
30.09.2018
Complete the first financial report ( documents + exel files). 30.09.2018
Finish the tender procedures for equipment purchases and inventory.
30.10.2018
IT and secretariat staff training . 15.11.2018
Finalization of the dissemination and management & quality plan .
30.12.2018
Release of the first module of the web platform 30.12.2018 Gradua meeting: Erasmus + Programme 20 Tirana, July 2018
Financial report
Staff cost
Travel cost and Cost of stay
Equipment purchase
Sub-contracting
Co-financing
Exel financial report doc.
Gradua meeting: Erasmus + Programme 21 Tirana, July 2018
Staff cost documents:
Appointed staff ( mentioned each person)
Work contract (copy of the work contract with the
institution)
Timesheet ( template, days as wp)
Joint declaration ( template)
Payslip , bank transfer and statement
Gradua meeting: Erasmus + Programme 22 Tirana, July 2018
Travel cost and cost of stay:
ITR
Boarding pass and hotel invoices
Bank transfer and statement for cost of stay (120 Euro/
person a day)
Gradua meeting: Erasmus + Programme 23 Tirana, July 2018
Equipment:
Tender commission staff
Contract with the company
Invoice
Bank transfer and statement
Inventory
Gradua meeting: Erasmus + Programme 24 Tirana, July 2018
Subcontracting:
Tender documents (three quotations)
Contract with the company
Invoice
Bank transfer and statement
Gradua meeting: Erasmus + Programme 25 Tirana, July 2018
Co-financing:
Staff cost documents:
Appointed staff ( mentioned each person)
Work contract (copy of the work contract with the institution)
Timesheet ( template, days as wp)
Joint declaration ( template)
Payslip.
Sub-contracting:
Invoice
Bank transfer and statement
Exchange rate differences, ect.
Gradua meeting: Erasmus + Programme 26 Tirana, July 2018
Financial report
Exel financial report doc.
Gradua meeting: Erasmus + Programme 27 Tirana, July 2018
Thank you for your attention
and
PLEASE RESPECT DEADLINES!