Project Management 2016

AGENDA

• Introduction

• Project Management Competency

• Definitions and What you need to be good at

• Ideal roles definiton in a project

• Agile and Waterfall

• Key things in IT projects

• Key things in Construction Projects

• Courses for your project participants

Introduction

Vision and mission competitors

Vision

By 2020, to be the leading ASEAN Centre of Solutions Excellence by optimising your organisation and individuals to achieve the business’s and individual’s desired outcomes

Mission

We focus on Leadership in Business and Project Mastery competency solutions and certification to expedite ASEAN based organisations and individuals capability to achieve solid outcomes, using training, coaching and software.

3

PSI Solutions.Co.Ltdwww.coepm.net

• Formed as Recruitment and Project Management Co.Ltd - 2007

• Project company split out in - 2009

• CEO formed PMI Bangkok Chapter in - 2009

• Only REP of PMI in Thailand, Vietnam, Cambodia and Laos in - 2009

• Software partner with Time Control, Compuware, Microsoft, - 2009

• International Partner with K-solutions CEO R Twiddy - 2012 (K-solutions with 20 years of business in Europe providing strategy and business solutions to top corporate companies www.k-solutions.com)

• Six permanent staff, 8 contractors

• Provided 400 days of training to corporates

• PMP certification of 140 Thai students

• Today’s active clients include PTTEP, Thai Oil, WOCAN,

About PSI

• To fulfil our mission by providing Business and Project Mastery competency and certification, through learning solutions and consulting

• With these partners we can offer certification in:

• Project Management as a REP of PMI and Axelos Partner

• Business Mastery as Thammasat Business School is known for reputable MBA tuition

• Leadership Innovation with TBS

• and Self Mastery using NLP ABNLP certification with NLP Top Coach

• We offer public certification courses and in house group learning solutions through professional training, workshops, coaching and software tools

Project MasteryLevel 1 -Project Management for non

project managersLevel 2 Intermediate Certification

Level 3 Advanced PM levels

Self MasteryLevel 1 - Self Awareness

Level 2 - Self ManagementLevel 3 - Social PerformanceLevel 4 - Social Management

Business Mastery Competency

Project MasteryLevel 1 -Project Management for non

project managersLevel 1 - Self Awareness

Level 2 - Self Management

Business Mastery Competency

Your Success

Project

PSI Solutions Competency and

Certification Mastery model

Leadership Innovation MasteryLevel 1 - Team

Level 2 - ManagementLevel 3 - C Level

from Jim Collins 5 Level Hierarchy

Leadership Business

Personal

PMI based certification

NLP ABNLP based certification

Some of CustomersIBM (Thailand) HP (Thailand) Oracle (Thailand) Cargril (Thailand) Bangkok Bank Public Co., Ltd. HSBC(Thailand) PTTEP Exploration and Production Nokia (Thailand) Ericsson (Thailand) Bistrol Myer (Thailand) True Move Chevron (Thailand) HSBC(Thailand) Ek-Chai Distribution System Ltd (Tesco Lotus) Schneider (Thailand) Datacraft (Thailand) Hyro Consulting (Thailand) Atos Origin (Thailand) Mfec Public Co., Ltd Foster Wheeler (Thailand) Thai Nichimatsu NXP (Thailand) Roche (Thailand) Merck (Thailand) Zuellig pharma (Thailand) IRPC Gosoft

History of PSI Solutions

PSI Solutions (PSIS) has been involved in the advancement and development of Project Management in Thailand for many years through it’s support of and participation in the Project Management Institute Bangkok, Thailand Chapter and provision of project management training courses. PSIS is the only private Global Registered Education Provider® certified by the Project Management Institute® in Thailand to provide Project Management training courses.

We also specialise in enterprise-wide program/project management, including the related disciplines of project portfolio management (PPM). PSI Solutions delivers expert project management training, technology and consulting services to help your organisation and its people perform to maximum potential. Our targeted offerings address business needs in the following areas: Training and Education, Technology, Consulting, Coaching and Mentoring.

PSI Solutions CEO has been the President and helped to develop the Project Management Institute’s Bangkok Chapter.

PSI Solutions staff have over 100 years of business experience in multiple industries and include a visiting professor to Thammasat Business School who provides real life strategy experience by delivering Balanced Scorecard Case Studies

PSI Solutions also partner with key Project Management Tools providers including Compuware, MIcrosoft Project, Podio and Time Control.

PSI Solutions carries out research with Thammasat University with their Operations Management department into how Thai companies translate strategy into action with emphasis on the upcoming ASEAN Economic Community

PSI Solutions has delivered expert Strategy, Portfolio and Project Management, Soft Skills, Business Analysis, CSR and Agile training, technology, coaching and consulting services to help your organisation and its people perform to their maximum potential.

Desired Outcome

• You have a better understanding of what is key for you to know about Project Management 2016

• You understand what is available for Project Management competency, how you can learn more and also improve competency with defined goals

Project Management Introduction

Unit 0/ Slide

What Is a Project?

l “[A] temporary endeavour undertaken to create a unique product, service, or result”

Source: PMBOK® Guide, p. 5

Unit 0/ Slide

The Triple Constraint

Unit 0/ Slide

Managing Projects Using the Triple Constraint

l Balancing the three “sides” while managing the project l Combining art and science l Ongoing effort to define, refine, and re-refine project l Based on a foundation of process management

Process

Management

Features of a Project• A start and a finish • Is a unique activity with a visible

output • May involve uncertainty and risk • Involves a team coming together

specifically for the project • A budget • Non repetitive tasks, sequential

order • Use of resources (including human

resources) • A single point of ultimate

responsibility • Clearly defined team roles • Clear aims, objectives, goals

Unit 0/ Slide

A Note on Senior Management’s Expectations and the Triple Constraint

Quality

Quality

Unit 0/ Slide

Project Life Cycles Examples

Unit 0/ Slide

Project Management Processes

l Project management processes provide l A tool-box of processes to accomplish specific deliverables l An iterative approach to creating and maintaining project

documents l Living documentation that is continually refined during project

life cycle l For use whenever necessary during life of project

Unit 0/ Slide

Project Process and Content Processes

What can go wrong !

Unit 0/ Slide

Introduction to Project Management ASML Worldwide

Project Management Methodology

1.1 IDENTIFY THE PROJECT OR

PRODUCT

INITIATING !Process Group

CLOSING !Process Group

EXECUTING !Process Group

PLANNING Process Group

2.1 ESTABLISH THE PROJECT

TEAM

2.2 SET PROJECT PROCEDURES

AND PROTOCOLS

2.3 DEVELOP WORK

BREAKDOWN STRUCTURE

2.5 ALLOCATE PROJECT

RESOURCES

2.6 ESTIMATE PROJECT COSTS

2.8 DEVELOP RISK MANAGEMENT

PLAN

3.1 TRACK AND CONTROL THE

PROJECT

3.5 REPORT PROJECT

PERFORMANCE

3.3 MANAGE PROJECT RISKS

3.2 MANAGE PROJECT CHANGE 4.2

PREPARE LESSONS LEARNED

4.1 CONDUCT PROJECT

HANDOVER

1.2 DETERMINE STAKEHOLDERS

AND LEADERSHIP

2.9 ESTABLISH THE PROJECT

BASELINE

4.3 PERFORM ADMINISTRATIVE

CLOSEOUT

3.4 MANAGE VENDORS AND

CONTRACTS

1

READY-TO-INITIATE

1.3 DEVELOP THE PROJECT

DEFINITION

2

READY-TO-PLAN

1.4 PREPARE THE BUSINESS

CASE

2.4 CREATE THE PROJECT

SCHEDULE

4

READY-TO-CLOSE

3

READY-TO-EXECUTE

2.7 OPTIMIZE THE PROJECT PLAN

EA

B

C

D

F

Project Management Competency

Levels of Maturity

Levels of maturity(2)

Levels of Maturity (3)

Business View

Elements

Project Management Competency

Roles

Project Manager’s Characteristics

ResponsibleSelf Confident

Self Control

Approachable

Autonomous

IntegrityEmpathy

Big Picture

Self Development

Open

Energetic

Reliable28

Project Manager BehavioursView people as allies not adversaries

Think win winBegin with the end in mind

Respect other people

Create cooperation

Proactively build relationships

29

Project Manager’s Skills

Conflict Management Negotiation

Influence

ListeningProblem Solving

Presentation

Managing Meetings Communication

30

•Conflict management•Negotiation•Influence•Listening•Problem solving•Presentation•Managing meetings

Project Manager Competencies

Characteristics

•Responsible•Self confident•Self control•Approachable•Autonomous•Integrity•Empathy•Big Picture•Self development•Open•Energetic•Reliable

Behaviours

•View people as allies not adversaries

•Think win / win•Begin with the end in mind•Respect other people•Creative cooperation•Proactively build

relationships

Skills

31

Agile and Traditional Projects

Agile and Waterfall

34

Traditional vs. Agile PMTraditional: • Plan what you expect to

happen

Agile: Plan what you expect to

happen with detail appropriate to the horizon

• Enforce that what happens is the same as what is planned – Directive management – Control, control, control

• Use change control to manage change – Change Control Board – Defect Management

“Control” is through inspection and adaptation – Reviews and Retrospectives – Self-Organizing Teams

Use Agile practices to manage change: – Continuous feedback loops – Iterative and incremental

development – Prioritized backlogs

Creating the Project Backlog

• Create User stories

35

Creating the Sprints• Allocate Sprints from the Product Backlog

36

Daily Scrum Meeting

• We will do this in after a sprint

37

Establishing a Burndown Chart

• Create the Burndown Chart after the Sprint

38

Key attributes of IT Projects

IT Project Attributes

• Upgrades (hw/sw)

• Configuration

• Refresh Apps

• Website

• Testing and Deployment

Suited to Agile methodology

Some TraditionalSmall, don’t know everything at start, based on budget

Key Attributes of Construction Projects

Construction Projects

• Upgrades

• New extensions

• New buildings

• Refurbishments

• Car parks

Suitable to Traditional Methodology

Need to know what is being done and how much exactly at start

What we recommend

Project Management Fundamentals

What you will learn Upon successful completion of this course, students will be able to:

identify the key processes and requirements of project management.

initiate a project. plan for time and cost. plan for project risks, communication, and change

control. manage a project. execute the project closeout phase.

Course Content Module 1: Getting Started with Project Management

Module 2: Initiating a Project Module 3: Planning for Time and Cost Module 4: Planning for Project Risks,

Communication, and Change Control Module 5: Managing a Project Module 6: Executing the Project Closeout Phase

Project Management Professional

Packed with exercises, practice exams, and study aids, this course is designed specifically to help participants prepare to pass the PMP® Exam. This course is unique in the range of project management resources and study aids that are provided for use in class, in the workplace, and in preparation for the PMP® Exam, including:

• A comprehensive PMP® Prep Fast Track- Participant Guide • Concepts, Standards, and Techniques • Exam Taking Tips • Case Study Exercises • Templates • PMI® PMP® Handbook (soft copy) • PMI® PMP® Examination Content Outline • 90-day unlimited online access to PMP® Practice Exams (1300+ questions)

This course is also for project managers who want to improve their daily practice by adopting the best practices that are contained in A Guide to the Project Management Body of Knowledge(PMBOK® Guide) – Fifth Edition.

What you will achieve Upon completion of this course, the participant will be able to:

• Describe the ten project management Knowledge Areas and the five Process Groups. • Describe key project management definitions, concepts, and processes. • Use terms from the PMBOK® Guide as part of a common vocabulary for applying project management concepts. • Integrate various processes and project management activities within the project management Process Groups. • Identify and resolve common communications issues. • Define the scope of a project. • Describe how to develop and manage a project schedule. • Describe tools and techniques for effective monitoring and control of project costs. • Describe the importance of developing and utilizing a quality plan and managing a project for quality. • Explain how to manage conflict on a project team and among stakeholders. • Develop and maintain a risk management plan and a risk response plan. • Describe common types of contracts and procurement documents.

Leadership

What you will learn •Collin’s hierarchy of

leadership •Daniel Goleman’s EQ and

emotional intelligence •Accountability leadership

Levinson Institute (HBS) •Servant management techniques •Empowering people •What makes great leadership

innovation •Organizational development for a

leadership innovative environment •Measuring EQ by individual and

organization

Strategic ThinkingWhat you will learn • Importance of having a

Vision and Mission • Time horizon for your

strategy • Strategic thinking

techniques • Strategy process based on

Richard Rummelt’s definition • Strategic management

system • Balanced Scorecard • Translating Strategy into

Action hence execution

Negotiation, Influencing and Conflict Management

What you will learn •Communication science and rapport

•Behavioral science of affiliation, assertiveness and influence

•Process of negotiation •Conflict science and management

•The art of saying yes •The art of saying no

PM Fundamentals

Take Business to Next Level

Your Success

Project

PSI Solutions Competency and

Certification Mastery model

Leadership Innovation

Leadership Business

PersonalProfessional

Communication

Negotiation

Managed Meetings

Effective Business Map

Worldwide Marketing

Sales Mastery

Strategic Thinking

PM Professional

Agile

www.coepm.net www.psisolution.com

QUESTIONS?