project innovations working together to generate modern renovation andrei dmitriev gustavo gutierrez...

Project InnovationsWorking Together to Generate Modern Renovation

Andrei DmitrievGustavo Gutierrez

Olivia JacksonXiaoyu Ji

Diana PhamSisley WangSummer Xia

Coach House Project Plan

1. Selection Criteria2. Scope Definition3. Project Objectives4. Project Priorities and Constraints5. Project Structure and Team6. WBS - Resource Allocation7. Communications Plan and Other recommendations8. Risks and Contingency Plans9. Budget10. Floor Plan11. Preliminary Design12. References

Agenda


Major Trend in Greater Vancouver

Great solution to lack of housing, especially affordable housing


1. Selection Criteria


Project Screening Matrix

Project To transform a two car garage into a

one bedroom coach house for a cost that does not exceed $60, 000 within a time frame of less than five months


2. Scope Definition

Get building approval by the City of North Vancouver

Hire contractors

Purchase supplies

Monitor and control work as it takes place


3. Project Objectives

New plumbing

New electrical

Framing

Insulation

Interior design

Appliances (i.e. refrigerator, dishwasher, etc.)

Addition of three windows

New flooring

Replace garage door with wall and window

New window coverings

New Lighting


Deliverables

GANTT CHART


Gantt Chart

To have garage gutted and ready for renovations by March 30, 2012

Hire an architect by March 31, 2012

Get approval by city officials May 19, 2012

Find subcontractors and award contracts by May 20, 2012

Framing completed by May 30, 2012

Electrical completed by June 1, 2012

Plumbing installed by June 1, 2012

Inspections (Framing, Electrical, Plumbing) completed by June 3,

2012

Sheet Metal Installation completed by June 6, 2012

Alarm system, Telephone and Cat6 installation by June 6, 2012

Drywall completed by June 22, 2006

Painting and Finishing carpentry by June 27, 2012

Flooring Installation by June 28, 2012

Window coverings by June 28, 2012

Appliance Delivery and Installation by June 29, 2012


Milestones

Legal Including noise regulations and hours of

operations Building codes Floor plan Permits Blueprints City regulations for construction and

renovation


Technical Requirements

Landscaping not included Exterior design and renovation not included Parking not included Ceiling

Customer Review and Alignment Success of project will be determined by

the degree of satisfaction from the customer and the alignment with the project plan


Limits and Exclusions

Environmental Time Holiday Overtime

Project Priorities Alignment with project plan Customer satisfaction


4. Project Constraints


5. Project Structure & Team

Interior Designer

R = ResponsibleP = ParticipateI = Informed


Responsibility Matrix

Interior Designer

Coach House Project

1 Project

Plan

1.1Scope

Statement

1.11 Work Package

Write Scope Statement

1.2 Project Team

1.21 Work PackageReview

ContractorsHire

Contractos

1.22 Work Package

Hire general contractor

2 Constructio

n Permit2.1 Work Package

Write and submit legal

documents to the City of

NorthVancouver

2.2 Work Package

Inspections by city officials

for:Framing

PlumbingElectrical

3 Bathroom

and Kitchen

3.1Plumbing

3.11Control and supervise

progress of Plumber

3.111 Work PackageLabour Cost:Rip up deck

Expose main sanitary

3.112 Work PackageCut slab for plumbing

3.113 Work PackageBuy and Install

drainage, abd hot water tank,

3.114 Work PackageBuy and install fixtures

including:Sinks (2)ShowerToilet

Water Heater

3.2Appliances:Dishwasher

Fridge

3.21 Work Package

Buy and install appliances

4 Constructio

n

4.1Insulation

4.11 Work Package

Hire EngineerInstall fan exhaust

Install dryer duct

4.2Drywall,

baseboards, crown

moulding

4.21 Work Package

Hire contractor

and carpenter.

Buy materials and install

drywall, baseboards,

crown mouldings

etc.

4.22 Work PackageBuy paint

Hire painters

4.3Windows

4.31Framework and window coverings

4.311 Work PackageReplace garage door with wall and buy and install 3

windows

4.312 Work PackageBuy and install windwo

coverings/ blinds/curtains

5 Finishings

5.1Alarm System

5.11 Work Package

Buy, install and test alarm system,

telephone, CAT6

5.2New Flooring and finishing

carpentry

5.21 Work Package

Buy and install flooring

5.22 Work Package

Hire and pay finishing carpenter

5.3New Lighting

5.31 Work Package

Hire Electrician

5.32 Work PackageBuy and

install lighting


6. Work Breakdown Structure

Objectives To keep stakeholders knowledgeable about when their

involvement will be needed Keep them informed of the progress of the coach house

Regular team meetings about the overall project to maintain a strong support system

Frequent status reports

To have frequent safety meeting with anyone working on site to reduce the risk of accidents


7. Communications Plan

Administrative units will run reports for better decision-making and planning

Communicate each process of the project and work on improvements so that it is as efficient and effective as possible

Communicate that the help and time of stakeholders will be required to identify needs, and adjust some of the work processes


Communication Key Messages

Phone calls

Face-to-Face meetings

Text and instant messaging

E-mail lists

Websites

E-bulletin boards

News blogs

Memos

Newsletters


Communication Methods

What Who/Target Purpose When/Frequency Type/Method(s)Initiation Meeting All stakeholders Gather information for Initiation Plan FIRST

Before Project Start DateMeeting

Distribute Project Initiation Plan

All stakeholders Distribute Plan to alert stakeholders of project scope and to gain buy in.

Before Kick Off MeetingBefore Project Start Date

Document distributed via hardcopy or electronically. May be posted on project website.

Project Kick Off All stakeholdes Communicate plans and stakeholder roles/responsibilities.Encourage communication among stakeholders.

At or near Project Start Date Meeting

Status Reports All stakeholdes and Project Office

Update stakeholders on progress of the project. Regularly Scheduled. Monthly is recommended for large/midsize projects.

Distribute electronically and post via web.

Team Meetings Entire Project Team.Individual meetings for sub-teams, technical team, and Functional teams as appropriate.

To review detailed plans(tasks, assignments, and action items).

Regularly Scheduled. Weekly is recommended for entire team. Weekly or bi-weekly for sub-teams as appropriate.

Meeting: Detailed Plan

Project Advisory Group Meetings(this may apply only to larger projects)

Project Advisory Group and Project Manager

Update Project Advisory Group on status and discuss critical issues. Work through issues and change requests here before escalating to the Sponsors.

Regularly Scheduled. Monthly is recommended.

Meeting

Sponsor Meetings

Sponsors and Project Manager

Update Sponsors on status and discuss critical issues. Seek approval for changes to Project Plan.

Regularly scheduled Recommended biweekly or monthly and also as needed when issues cannot be resolved or changes need to be made to Project Plan.

Meeting

Executive Sponsor Meetings(this may apply only to larger projects)

Executive Sponsors and Project Manager

Update Sponsons on status and discuss critical issues. Seek approval for changes to Project Plan.

Not regularly scheduled.As needed when issues cannot be resolved or changes need to be made to Project Plan.

Meeting

Review Project Office, Project Manager, select stakeholde, and possibly Sponsors if necessary.

Review status reports, issues, and risks. To identify and communicate potential risks and issues that may effect the schedule, budget, or deliverables.

MonthlyScheduled by the Project Office

Meeting/ReportProject Office will produce report using their template.

Post Project Review

Project Office, Project Manager, key stakeholde, and sponsons.

Identify improvement plans, lessons learned, what worked and what could have gone better. Review accomplishments.

End of Project or end of major phase Meeting/Report Project Office will produce report.

Quarterly Project Review

Project Office, Project Manager, and key stakeholdes.

Review overall health of the project and highlight areas that need action.

Quarterly depending on size and criticality of the project. Scheduled by the Project Office.

Meeting/ReportProject Office will produce report using internal template.

Presentations to Special Interest Groups

Project Managers Team, Leadership Group, Quarterly Review.

To update external groups to promote communication a create awareness of project interdependencies.

At project milestones so as to communicate with other interested parties of changes that will be introduced outside of the Project Team.

Presentation/Demonstration

Periodic Demos and Target Presentations

Specific Focus Groups or End Users. Examples:Power Users, Help Desk, Dept Mgrs., etc.

To gain input from special groups and keep them abreast of the Project’s status.

Once product has enough to “show”. As you complete critical phases or make major enhancements.

Presentation/Discussion

Other… To be determined by the Project Team

General communications As needed Lunch n Learns, email lists, PU home page announcements, etc.


Communications Plan

Risk Identification

Technical

Project management

External factors


8. Risks

Technology (breaks/malfunctions/crash, etc.)

Quality of equipment/materials

Performance and reliability of machines


Technical Factors

Budget (not a commercial client)

Control of activities

Duration

Estimates


Project Management

Weather direct influence of time and cost

Accidents delay project schedule jeopardize reputation of

Project Innovations


External Factors


Risk Assessment

Budget

Time

Materials


Likelihood

$60, 000 maximum

Budget created based on analogous estimates from industry expert as well as research

Added 15% for risk contingency plan


9. Budget

Budget



10. New Floor Plan


11. Preliminary Design


Preliminary Design


12. ReferencesCost Helper. http://www.costhelper.com/cost/home-garden/water-heater.html. N.p., Web. 4 Apr. 2011.

DeCotiis, Vitt. Personal interview. 20 Mar. 2011.

Hillcrest Plumbing and Heating. http://www.hillcrestplumbing.com/. 2011. Web. 4 Apr. 2011.

LG Electronics. http://www.lg.com/us/appliances/refrigerators/index.jsp. 2011. Web. 4 Apr. 2011.

Next Tag. http://www.nextag.com/stainless-steel-refrigerator/products-html. 2011. Web. 4 Apr. 2011.

Sharp, Barbara. City of North Vancouver. http://www.cnv.org//server.aspx? c=2&i=70. N.p., 20 Mar. 2011.

Web. 4 Apr. 2011.

Sharp, Barbara. City of North Vancouver. http://www.cnv.org//server.aspx? c=2&i=29. N.p., 20 Mar. 2011.

Web. 1 Apr. 2011.

http://www.costhelper.com/cost/home-garden/water-heater.html



http://www.hillcrestplumbing.com/

http://www.hillcrestplumbing.com/

http://www.lg.com/us/appliances/refrigerators/index.jsp

http://www.lg.com/us/appliances/refrigerators/index.jsp

http://www.nextag.com/stainless-steel-refrigerator/products-html

http://www.nextag.com/stainless-steel-refrigerator/products-html

http://www.cnv.org//server.aspx

http://www.cnv.org//server.aspx

ConclusionQuestions or Comments?

Thank you!

project innovations working together to generate modern renovation andrei dmitriev gustavo gutierrez...

Documents

renovation project innovations

modern renovation slide

project objectives

project structure

place project innovations

months project innovations

modern renovation milestones

modern renovation limits