PROJECT IMPLEMENTATION

TCUP LDI – Session IIIAugust 6, 2009

Award Letter

• Award Type• Start Date (Pre-Award Costs)• Name of Cognizant Program Officer• Name of Grants Officer• Type of Grant – Continuing or Standard• Increment Schedule with Expirations• Conditions

NSF 09-29(April 6, 2009)

NSF Proposal & Award Policies & Procedures Guide (PAPPG)

• Grant Proposal Guide – Authority for Proposal Development and Submissions

• Award and Administration Guide – Authority on rules and regulations of award administration and management

Principal Investigator

• Full responsibility for conduct of the Project• Full responsibility for the results achieved• Assure adherence to performance goals• Assure adherence to time schedules• Assure adherence to other project

requirements• Assure adherence to terms of the grant

Timeline

• Review• Identify Key Activities• Adjust based on Award Conditions• Reporting for Annual Increments

- At least 90 days prior to the end of each 12 month period - Failure to submit timely reports may delay processing of funding increments

Grantee Notifications(Exhibit II-1)

• Significant Changes in Methods/Procedures• Significant Changes/Delays or Events of

Unusual Interest• Short term Absence of PI/PD or Co-PI/PD• Grantee-approved No-Cost Extension

Short Term Absences PI/PD or Co-PI/PD

Temporary absence up to three months– Notify grantee organization– Then notify NSF Program Officer of project

management arrangementsLonger than three months (w/ intent to return)- Project management arrangements to NSF for

approval- At least 30 days before departure- Possibility of grant termination if not satisfactory

Grantee-Approved No-Cost Extension

• One time extension of the expiration date• Up to 12 months• Adequate Completion of Scope of Work• No additional funds• Merely to exhaust remaining balance not

allowed• Submit notification on FastLane• At least 10 days prior to expiration date

Requests for Approval(Exhibit II-1)

Post-award non-financial actions requiring prior approval from NSF and which can

be submitted via FastLane?Prior written authorization from NSF is required for the

following:1. Transfer of the project effort;2. Change in objectives or scope;3. Change in PI or co-PI;4. A substantial change in PI effort;

Requires Program Officer and Grants OfficerApproval

Dissemination

• Why Important?Sharing Information- Successes - Challenges - What Works - Avoid Failure

- Advances Knowledge- Informs Policy/Practice/Research- Obligation

Dissemination

Telling the StoryAward Phase:

Announce ProjectDescribe Project

- Goals/Objectives- Activities- Target Audience- Staff

Contact Information

Award Phase

• Press Release• Posting on Website• Project Website Development• Organize Advisory Committee

Project Implementation Phase• Announce Major Activities

- Website- Press Releases

• Annual Conferences/Workshops/Seminars• Write About the Project Experience

(Annual/Interim Reports)• Post Products for Dissemination (NDSL

website)• Community Outreach/Public Gatherings

Culmination Phase

• Articles on the Project (website, publish, conference submission)

• Conferences/Workshops/Seminars• Press Release – Project Nuggets• Post Nuggets on Website• Identify Strategies w/ Advisory Committee• Community Event to Celebrate Success

SustainabilityThe ability to develop a strategy of growth and

development that continues to function indefinitely.

(Dorothy A. Johnson Center for Philanthropy & Leadership)

–What project sustainability means»Maintaining the outcomes, goals and products» Institutionalizing the process

- What project sustainability doesn’t mean

»Maintaining staff positions»Maintaining all activities»Depending on grant fundingSource: www.aacps.org/development

Two Ways to Achieve Sustainability

• Institutionalization – Obtaining support and commitment from your institution to continue some or all of the grant after the project ends

• External Support – Obtaining support from outside the institution to continue some or all of the project activities

Source: Lawrenz &Keiser

Sustainability Mechanisms• Retaining project activities but decreasing work

scopes• Continuing a subset of a project’s activities• Changing activities slightly to fit existing priorities• Obtaining other grants• Obtaining financial or other support from

collaborators• Continuation or use of project’s

activities/products at different institutions

Evaluate Quality of Collaborations

• Do you have a long-term vision and goals for the project and its partners?

• Do you have written commitments describing the financial and intellectual contributions of and timelines for your collaborations?

Ensuring Sustainability

• Do you have a written plan for incorporating the project within the institution (including dates and administrator written commitments)?

• Do you have strategies to obtain additional funding and support for the project beyond the time of the original grant?

Sustainability Dovetails w/ Dissemination

• Do you have a project promotion and marketing plan for raising awareness of the project and updating and disseminating its products?

More Information on Sustainability

Guide to Improving SustainabilityLaurenz & Keiser

http://ate.wmich.eduWestern Michigan University

The Evaluation Center

• FAQs on Proposal Preparation and Award Administration http://www.nsf.gov/pubs/gpg/faqs.pdf

• Award Administration Guide http://www.nsf.gov/pubs/policydocs/pappguide/nsf09_29/aag0929print.pdf

Annual and Final Reports

• Annual Reports – 30 days prior to annual expiration

• Final Report – 90 days following grant expiration

- Important to submit by if not before deadline -

Main Sections

• Participants - Personnel - Collaborators

• Activities (What was Accomplished?)- Major Activities – When, Where, Who

• Findings- Results of Research and Evaluation

Reports

• Contributions - to the Discipline

- to Other Disciplines - to Society

- Products/Reports/Presentations• Special Requirements

Conclusion

You’ll Be Busy!

Assemble a Good Team!

All Your Leadership Skills will be Required!

Stay Focused on Your Goals and Project Timeline!