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Evaluation Report on Project
PROVISION OF MISSING FACILITIES AT COLLEGE OF VETERINARY AND
ANIMAL SCIENCES (CVAS), JHANG
DIRECTORATE GENERAL MONITORING & EVALUATION PLANNING & DEVELOPMENT DEPARTMENT
GOVERNMENT OF THE PUNJAB NOVEMBER, 2016
DGM&E, P&D Department, Civil Secretariat, Lahore – Punjab Tel: (042) 99214489, Fax: (042) 99214491
(This page is intentionally left blank)
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TABLE OF CONTENTS
1. INTRODUCTION: .............................................................................................................................. 1
1.1. OVERVIEW ............................................................................................................................... 1
1.2. PROJECT BRIEF: ....................................................................................................................... 3
1.3. PROJECT OBJECTIVES: ............................................................................................................. 4
1.4. THE EVALUATION REPORT: PURPOSE & STRUCTURE ............................................................. 5
2 METHODOLOGY: ............................................................................................................................. 6
2.1. TEAM FORMATION: ................................................................................................................ 7
2.2. DOCUMENTS REVIEW: ............................................................................................................ 7
2.3. IDENTIFICATION OF KEY INDICATORS: .................................................................................... 7
2.4. PROJECT SITE VISIT: ................................................................................................................. 8
A. INTERVIEWS WITH PROJECT OFFICIALS: ..................................................................................... 8
B. VISITS SNAPS / PICTORIAL SURVEY: ............................................................................................ 8
3 PROJECT FINANCIAL & PHYSICAL ASSESSMENT: ............................................................................. 9
3.1 PROJECTS COST ANALYSIS: ...................................................................................................... 9
3.2 ITEM WISE PLANNED & ACTUAL EXPENDITURE: ................................................................... 10
3.3 DGM&E PROJECT PHYSICAL ASSESSMENT ............................................................................ 14
4 OBSERVATIONS: ............................................................................................................................ 20
5 RECOMMENDATIONS: .................................................................................................................. 26
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LIST OF TABLES:
TABLE 1: PROJECT BRIEF........................................................................................................................ 3
TABLE 2: PROJECT SITE VISIT ................................................................................................................. 8
TABLE 3: PROJECT OFFICIAL INTERVIEWED ........................................................................................... 8
TABLE 4: YEAR WISE FINANCIAL PHASING OF PROJECT ........................................................................ 9
TABLE 5: ITEM WISE PLANNED & ACTUAL EXPENDITURE ................................................................... 10
TABLE 6: DGM&E ASSESSMENT REGARDING ACHIEVEMENT OF PROJECT OBJECTIVES .................... 14
TABLE 7: PHYSICAL TARGET AND ACHIEVEMENTS .............................................................................. 16
TABLE 8: VARIATION IN SCOPE OF BUILDING STRUCTURES ............................................................... 23
TABLE 9: ITEMS PROCURED MORE THAN PLANNED UNITS ................................................................ 24
TABLE 10: COMPARISON BETWEEN EXPECTED & ACTUAL ANNUAL ENROLMENT .............................. 25
LIST OF FIGURES:
FIGURE 1: FLOW CHART DIAGRAM FOR EVALUATION ......................................................................... 6
FIGURE 2: RELEASES VS EXPENDITURE................................................................................................ 10
FIGURE 3: INTERNAL VIEW OF AUDITORIUM ...................................................................................... 20
FIGURE 4: INCOMPLETE WORK OF AUDITORIUM ............................................................................... 20
FIGURE 5: INCOMPLETE WORK OF WINDOWS ................................................................................... 20
FIGURE 6: EXTERNAL VIEW OF LIBRARY .............................................................................................. 20
FIGURE 7: INCOMPLETE ELECTRIFICATION WORK .............................................................................. 21
FIGURE 8: INCOMPLETE FRONT ELEVATION OF STC ........................................................................... 21
FIGURE 9 (A & B): STRUCTURAL CRACKS IN RCC SLAB ........................................................................ 21
FIGURE 10: LEAKAGE IN WALL ............................................................................................................ 22
FIGURE 11: PLASTER WAS NOT IN ALIGNMENT ................................................................................... 22
FIGURE 12 (A&B): SEEPAGE IN INTERNAL WALLS ............................................................................... 22
FIGURE 13 (A&B): POOR CONDITION OF EXTERNAL PAINT ................................................................ 23
FIGURE 14: YEAR WISE NO. OF CASES EXAMINED .............................................................................. 25
ACRONYMS
DGM&E DIRECTORATE GENERAL MONITORING & EVALUATION
PC-I PLANNING COMMISSION FORM-I
PC-IV PLANNING COMMISSION FORM - IV
ECM EVALUATION COMMITTEE MEETING
LAD LIVESTOCK ASSISTANT DIPLOMA
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1. INTRODUCTION:
1.1. OVERVIEW
Livestock plays an important role in national economy. It contributes to more than 55.4
percent of the agriculture value added and 11.9 per cent to the Gross Domestic Product
(GDP). Livestock development has linkages with other sectors such as rural development,
industries, poverty alleviation and environment. It can be used as an effective tool for
poverty alleviation in the rural areas. For a large population of rural households in rain-fed
agriculture production system, livestock provide security against crop failure. It is an income
generating activity especially for women. For the poor in the villages, it is a form of financial
security cashing it at the time of need.
The productivity of livestock in terms of meat and milk is low. However, there is considerable
potential to increase the productivity of livestock. Some of the best breeds of cattle, buffalo,
goat and sheep are available in the country, whose full production potential has not been
realized. Meeting the challenge of modernizing the livestock sub-sector requires a change of
attitude and an active policy for its development, reflected in appropriate allocations and
institutional facilities.
Keeping in view the importance of livestock and poultry sectors in the national economy,
Government of Punjab took initiative and decided to establish four Faculties / Colleges at
BZU, Multan, Islamia University Bahawalpur, Arid Agri. University, Rawalpindi and a
constituent college at Jhang. As a result, College of Veterinary and Animal Sciences, Jhang
was established under the supervision of UVAS, Lahore. However, certain infrastructural
facilities which were indispensable for proper functioning of the College had not been
provided due to the inadequacy of funds.
To provide those missing infrastructural facilities at CVAS, Jhang, a project titled “Provision
of Missing Facilities at CVAS, Jhang” was initiated. The approved cost of the project was Rs.
185.550 million with a gestation period of 36 months. However, actual expenditure
remained Rs. 183.606 million (up to 30th June, 2016) against released amount of Rs. 185.550
million i.e. 98.95 % of the total released funds. The main activities of the project were to
construct veterinary clinic / hospital, artificial insemination lab, training/research poultry &
dairy units, experimental animal shed, boundary walls with steel gate, post mortem teaching
block, library, auditorium, student teacher centre, boys hostel for 100 students, residences,
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procurement of vehicles, furniture, plant & machinery, purchase of cows & buffaloes and
recruitment of Project Staff.
The department has submitted the PC-IV (Project Completion Report) and the gestation
period of the project has been completed since 30th June 2016, but the civil work of
auditorium, library and student teacher centre was still going on. Flooring, ceiling,
electrification work, washrooms and paint of auditorium was yet to complete. Scope
variation was also observed in most of the building structures. In some buildings, the
department increased the covered area while in others they decreased on his own, without
any revision in scope. Some defects were observed in civil work which are highlighted in the
observation section. However, overall quality of civil works was found satisfactory.
While in procurement two deviations were observed. i) Number of units of some items
were procured more than approved units, ii) some items were procured at more than double
cost from the approved cost. Two (02 ) vehicles were procured under this project, one was
Hino Bus (32+1) seater and other was Toyota Corolla 1300 CC, but only one vehicle (Hino
Bus) was found at site. The second vehicle (Toyota Corolla) was neither found at site nor
under the use of project staff.
The targets should be pursued to achieve as set at planning stage. After the completion of
the project, it was expected that College of Veterinary and Animal Sciences Jhang, will
produce 100 DVM graduates, 20 M. Phil. Scholars, 200 Livestock Assistant Diploma holders,
50 Dairy Farm Supervisors and 150 students in other short courses annually but in actual
these enrolment targets were not achieved ( observation section may refer).
Ali Amjad Dogar (Research Analyst)
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1.2. PROJECT BRIEF:
TABLE 1: PROJECT BRIEF.
Project Title Provision of Missing Facilities at CVAS, Jhang
Location 12-KM, Chiniot Road, Jhang (Tehsil and Distt. Jhang).
Sponsoring Ministry/ Agency Government of the Punjab, Livestock & Dairy
Development Department.
Execution Agency University of Veterinary & Animal Sciences, Lahore
Operation & Maintenance College of Veterinary & Animal Sciences, Jhang.
PC-I Cost Rs. 185.550 million
Actual Cost Rs. 183.606 million (up to 30.06.2016)
Implementation Period Date of Commencement Date of Completion
As per PC-I 01-08-2013 30-06-2016
Actual 01-08-2013 30-06-2016 (As per PC-IV)
But in actual it’s still going on
Planned Gestation Period 36 Months
Actual Gestation Period 36 Months ( still going on)
Beneficiaries General Public
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1.3. PROJECT OBJECTIVES:
The Objectives of the project were:
Construction of missing / essentially required components such as college library,
auditorium, student teacher center, boys hostel for 100 students, teachers & staff
residences.
Provision of missing / needed equipment for labs and allied facilities for five
departments.
To strengthen the clinical facilities by providing experimental animal sheds,
veterinary clinic / hospital and an artificial insemination lab for hands on training to
students.
Construction of training / research dairy animals, poultry units and post mortem
teaching block along with boundary wall around 25 acres of land.
To produce 100 graduates Doctor of Veterinary Medicines (DVM) annually and more
than 20 M. Phil. in different disciplines.
To train more than 200 skilled para-professionals annually by offering diploma
programs of livestock assistant and short training courses.
To provide professional and skilled manpower for development of livestock, poultry
& allied sectors, which will help to enhance the production potential of the local
livestock / poultry in the region.
Following were the activities to establish the project;
Construction of Veterinary Clinic / Hospital
Construction of Artificial Insemination Lab.
Construction of Training/Research Poultry Unit
Construction of Training/Research Dairy Unit
Construction of Experimental Animal Shed
Construction of Boundary Walls with Steel Gate
Construction of Post Mortem Teaching Block
Construction of Library, Auditorium ,Student Teacher Centre
Construction of Boys Hostel # 1 for 100 Students
Construction of Residences
Procurement of Vehicles
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Procurement of Furniture , Plant & Machinery
Purchase of Cows & Buffaloes
Recruitment of Project Staff
1.4. THE EVALUATION REPORT: PURPOSE & STRUCTURE
This evaluation report is divided into 5 different parts. The first part starts with introduction
giving details about the project domain and structure of the project evaluation report. The
second part of this report focuses on evaluation methodology, followed by documents
review, selection of performance indicators, project site visit plan etc. The third part of
report consists of project physical and financial analysis. The fourth part consists of
observations regarding the project activities, targets made by the evaluation team of
DGM&E, P&D Department. The fifth and the most critical part reflect recommendations for
the effective usage of the project outcomes and resources.
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2 METHODOLOGY:
Following criteria is used to carry out evaluation of the project as elaborated in flow chart
given in Figure below;
PROJECT DOCUMENTS
REVIEW
IDENTIFYING PROJECT
KEY INDICATORS
PHYSICAL ACTIVITIES AND
DATA COLLECTION
DATA ANALYSIS AND
INTERPRETATION
REPORT
SUBMISSION
TEAM FORMATION
PC-IV REVIEW
PHYSICAL
ACHIEVEMENTS
FINANCIAL
ACHIEVEMENTS
PC-I REVIEW
DURATION
PERIODIC FINANCIAL
PROGRESS REPORTS
PERIODIC PHYSICAL
PROGRESS REPORTS
PROCUREMENT
RECORDS
PROJECT COST
ANALYSIS
INTERVIEWS
SITE VISITS
SITE SNAPS
DGM&E ASSESSMENT
COST
OBJECTIVES
OBSERVATIONS/
RECOMMENDATION
OTHERS
FIGURE 1: FLOW CHART DIAGRAM FOR EVALUATION
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2.1. TEAM FORMATION:
In-house meeting held in Directorate General Monitoring & Evaluation and the competent
authority has assigned this project for the evaluation to following members for having his
expertise in project’s domain such as data collection methods, data analysis and
interpretation.
Mr. Ali Amjad Dogar, Research Analyst.
Engr. Fahad Ahmad, Project Manager.
2.2. DOCUMENTS REVIEW:
Following project documents, evaluation tools and techniques were consulted.
Planning Commission Form-I (PC-I) of the Project
Planning Commission Form-IV (PC-IV) of the Project
DGM&E approved Evaluation Guidelines
Punjab.gov.pk/ Punjab Portal
2.3. IDENTIFICATION OF KEY INDICATORS:
Project performance parameters were defined in the following terms;
Project cost
Project time duration
Quality of procured items
Project achievements against its approved objectives & targets
Quality of civil/misc. work,
These parameters are helpful to map objectives and targets planned in PC-I with its actual
execution and implementation in order to assess whether the achievements have been
actually made under the project or otherwise.
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2.4. PROJECT SITE VISIT:
The project site visit was conducted by the Evaluation Team of the Directorate General,
Monitoring & Evaluation, Planning & Development Department for data collection and
evaluation purposes. Detail has been given in table below.
TABLE 2: PROJECT SITE VISIT
LOCATION /DISTRICT DATE OF VISIT TEAM MEMBER
Jhang 28-09-2016
& 29-09-2016
Mr. Ali Amjad Dogar
(Research Analyst)
a. INTERVIEWS WITH PROJECT OFFICIALS:
A session of interview with the following project officials was conducted during the process
of evaluation and on site visit of the CVAS, Jhang.
TABLE 3: PROJECT OFFICIAL INTERVIEWED
SR
NO. NAME DESIGNATION CONTACT NO.
1. Muhammad Younus Rana Principal/Project Director 0333-4483593
2. Haneef ur Rahman Khan Assistant / Computer
Operator 0332-6258898
3. Nadeem Tariq Sub Engineer 0315-6503291
b. VISITS SNAPS / PICTORIAL SURVEY:
Project pictorials are placed at Annexure-A.
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3 PROJECT FINANCIAL & PHYSICAL ASSESSMENT:
DGM&E assessment vis-à-vis financial & physical activities of the project are given
as following.
3.1 PROJECTS COST ANALYSIS:
Detailed analysis of the project cost along with overall expenditure has been carried out to
gauge the financial performance of the project after its completion. The rationale of above-
said actual expenditures has also been figured out by calculating its percentages to line-up
the evaluation process.
Total planned cost:
TOTAL COST: Rs. 185.550 million
Total actual expenditure:
TOTAL EXPENDITURE: Rs. 183.606 million (up to 30-06- 2016)
TABLE 4: YEAR WISE FINANCIAL PHASING OF PROJECT
Year PC-I Phasing ADP Allocation Releases Expenditure
% Age Utilization
on Releases
2013-14 30.778 30.778 30.778 28.844 93.71
2014-15 91.646 91.646 91.646 91.639 99.99
2015-16 63.126 63.126 63.126 63.123 99.99
Total 185.55 185.55 185.55 183.606 98.95
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3.2 ITEM WISE PLANNED & ACTUAL EXPENDITURE:
TABLE 5: ITEM WISE PLANNED & ACTUAL EXPENDITURE
Sr. No.
Items As per PC-I PC-I
Estimates Actual
Expenditure
CIVIL WORK
1 Department of Clinical Studies
Construction of Veterinary Clinic / Hospital /Artificial Insemination Lab.
6260000 10471139
2 Construction of Poultry/Dairy/Animal Shed/Boundary Walls
Construction of Training / Research Poultry Unit, Training / Research Dairy Unit, Animal Shed & Boundary Walls
24210000 24734867
3 Construction of Post Mortem Teaching Block
Post Mortem Block 9260000 11285941
4 Construction of Library/STC/Auditorium
Library Auditorium & Student Teacher Centre 48030000 49606874
5 Construction of Boys Hostel
Construction of Boys Hostel # 1 for 100 Students 33770000 31725755
6 Construction of Residences
BPS-20 (1 Nos.) 38170000 30295424
BPS 18-19 (2 Nos.)
0
20
40
60
80
100
2013-14 2014-15 2015-16
Am
ou
nt
in m
illio
n
RELEASES VS EXPENDITURE
Releases Expenditure
FIGURE 2: RELEASES VS EXPENDITURE
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BPS 11-14 (2 Nos.)
BPS 1-10 (4 Nos.)
Sub Total in Millions 159.7 158.12
TRANSPORT
1. Bus for Students Hino 32+1 seater 5500000 5400000
2. Toyota Corolla 1300 CC 1800000 1800000
Sub Total (Rupees) 7300000 7200000
Sub Total (In Millions) 7.3 7.2
PLANT & MACHINERY
1. Mitosis and Meiosis Stages Slides 20000 2528
2. Binocular microscope 250000 131040
3. Milk adulteration kit 6000 Nil
4. Automatic Milking machine 150000 185000
5. Mastitis kit/Teat Dipper 5000 5650
6. Electric iron disbudded 3000 13500
7. Electric branding iron and freezed brands 5000 97500
8. Automatic drenchers 2000 7000
9. Balling gun/Hot Brand 2000 15300
10. Milk buckets and cans 60000 11800
11. Milk homogenizer 100000 Nil
12. Milk/butter churners and cream separator 60000 189000
13. Cheese press 80000 Nil
14. Cheese vat 20000 Nil
15. Butter churner 56000 Nil
16. Sample Grinder 250000 Nil
17. Soxlet Glassware assembly 60000 149760
18. Ph meter digital 35000 53100
19. Computer P-IV 160000 226700
20. Spectrophotometer 150000 157950
21. Accessories of Raw fiber extractor FIWE 15000 169650
22. Paraffin dispenser 250000 98300
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23. Disposable blades, Stainless steel 250000 74732
24. Tissue floating water bath 90000 38770
25. Slide rakes for staining 2000 1590
26. Thermo cycler (96 well) 450000 579150
27. Gel Documentation system 450000 965250
28. Electrophoresis (Horizontal) apparatus 100000 67880
29. Electrophoresis (Vertical) apparatus 90000 Nil
30. Micro Centrifuge (13000rpm)for eppendorf 200000 595538
31. Ice Machine for making crushed ice 200000 173160
32. Freezer (-20 oC)18 Cuft (Vertical) 80000 79800
33. Split Air Conditioner unit (1.5 ton) 140000 203280
34. Micropipette set adjustable 100000 40452
35. Laminar Air flow cabinet 300000 Nil
36. Petroff Hauser counting chamber 40000 128000
37. Fluorescent microscope 400000 Nil
38. ELISA reader (complete set) and software 300000 588000
39. Trinocular Research Microscope 150000 321750
40. Desiccators (8”) 4000 37760
41. Rabbit Anesthesia mask Model 40000 75600
42. Blood Pressure Measurement Device 225000 788000
43. Antibiotic sensitivity discs Company 65000 16082
44. Antibiotic zone reader P-A6 80000 21865
45. Analgesiometer EM-28 150000 12377
46. Electroconvusiometer EM-31 120000 15887
47. Act photometer (Activity cage) EM-27 65000 17883
48. Rota rod EM-35 50000 23693
49. Ultrasound Machine (HONDA) 1000000 970000
50. A.I Kits 54000 44400
51. Digital Camera 50000 43700
52. Generator (10-15 KVA) 350000 240623
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53. Cow Dumy 350000 Nil
Sub Total 7684000 7679000
Sub Total (In Millions) 7.684 7.679
FURNITURE & FIXTURE
1. Steel Cots 300000 238300
2. Study Chair 300000 185000
3. Sofa Set for Parents Waiting Room 60000 59600
4. Study Table 300000 237500
5. Office Table 16000 13000
6. Office Chair with Arms 300000 199508
7. Wooden Chair (Library/S.T.C) without arms 600000 470000
8. File cabinet (04 shelves) 22x24 80000 103000
9. Steel Almirah (3x6x1.5 ft) 22x24 200000 97000
10. Fixed Chairs for Auditorium 1500000 2386800
11. Wooden Table (Library) 8x4 ft 96000 117000
12. Computer Table 2x3 ft 20000 6000
13. Revolving chair for computer Table Plastic 10000 6000
14. Stools wooden 100000 85000
15. Wooden Almirah for chemicals 40000 165000
16. Chair for TV room 90000 82600
17. Office chair for warden 24000 23600
18. Steel Almirah (6x3x22’ gauge 22-24) 220000 99900
19. Book Shelf (wooden) 1.5x2.5x2.5 ft 50000 14040
20. Wooden Table for Labs 300000 0
21. Television LCD 36 Inch to 40 Inch 70000 85000
Sub Total 4676000 4673848
Sub Total (In Millions) 4.676 4.673
LIVESTOCK
01. Cows & Buffaloes 300000 300000
Sub Total (In Million) 0.300 0.300
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3.3 DGM&E PROJECT PHYSICAL ASSESSMENT
Based on the documents review, analysis of data and site visit, the DGM&E assessment has
been carried out regarding the achievement of objectives and physical targets of the project
given at ensuing tables.
TABLE 6: DGM&E ASSESSMENT REGARDING ACHIEVEMENT OF PROJECT OBJECTIVES
AS CONTAINED IN PC-1 ACTUAL ACHIEVEMENT
Construction of missing / essentially
required components such as college
library, auditorium, student teacher centre,
boys hostel for 100 students, teachers &
staff residences.
Partially Achieved
College library, auditorium and student
teacher centre was yet to complete and
civil work of these components was still
going on.
Provision of missing / needed equipment
for labs and allied facilities for five
departments.
Achieved
Missing facilities /needed equipment’s for
labs and allied facilities for five
departments have been provided.
To strengthen the clinical facilities by
providing experimental animal sheds,
veterinary clinic / hospital and an artificial
insemination lab for hands on training to
students.
Achieved
To strengthen the clinical facilities
experimental animal sheds, veterinary
clinic/hospital and an artificial
insemination lab has been established at
CVAS, Jhang, where free of cost treatment
was being provided. Developed facility
has enabled the post-graduate, under-
graduate and Livestock Assistant Diploma
(LAD) students to conduct practical’s and
hands on training activities.
Construction of training / research dairy
animals, poultry units and post mortem
Achieved
Training / research dairy animals, poultry
unit and post mortem teaching block
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teaching block along with boundary wall
around 25 acres of land.
along with boundary wall around 25 acres
of land have been completed.
To produce 100 graduates (DVM) annually
and more than 20 M. Phil. in different
disciplines
Partially Achieved
100 graduates are being enrolled in DVM
annually but the enrolment of M.Phil. was
less than set target, only 10 students get
enrolled in 2016.
To train more than 200 skilled para-
professionals annually by offering diploma
programs of livestock assistant and short
training courses.
Partially Achieved
The college is offering diploma of livestock
assistant to only 50 students annually and
no any other short training courses were
started yet.
To provide professional and skilled
manpower for development of livestock,
poultry & allied sectors, which will help to
enhance the production potential of the
local livestock / poultry in the region.
Achieved
The college is producing 100 graduates
DVM and 50 livestock assistant diploma
holders annually. College has also
produced more than 14 M.Phil. in
different disciplines, of course these
professionals will be helpful for
development of livestock , poultry & allied
sectors.
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PHYSICAL TARGET AND ACHIEVEMENTS:
TABLE 7: PHYSICAL TARGET AND ACHIEVEMENTS
Sr. No.
Items (as per PC-I) Unit Quantity Actual
Achievement
CIVIL WORKS
1. Department of Veterinary Clinical Studies
a. Construction of Veterinary Clinic / Hospital
Sft 3345 4554
b. Construction of Artificial Insemination Lab.
2. Construction of Training/Research Poultry Unit
Sft 13420 11922
3. Construction of Training/Research Dairy Unit
4. Construction of Experimental Animal Shed
5. Construction of Boundary Walls with Steel Gate
6. Construction of Post Mortem Teaching Block Sft 5264 4490
7. Construction of Library, Auditorium ,Student Teacher Centre
Sft 18915 20921
8 Construction of Boys Hostel # 1 for 100
Students Sft 19342 19252
9 Construction of Residences:
a. BPS-20 (1 Nos.) Sft 4025 4052
b. BPS 18-19 (2 Nos.) Sft 6300 4842
c. BPS 11-14 (2 Nos.) Sft 2720 2720
d. BPS 1-10 (4 Nos.) Sft 3960 3960
Sub Total 17005 15574
TRANSPORT
1 Bus for students Hino 32+1 seater No. 1 1
2 Toyota Corolla 1300 CC No. 1 1
PLANT & MACHINERY
1. Mitosis and Meiosis Stages Slides No. 2 2
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2. Binocular microscope No. 5 5
3. Milk adulteration kit No. 1 -
4. Automatic Milking machine No. 1 1
5. Mastitis kit/Teat dipper No. 1 6
6. Electric iron disbudder No. 3 3
7. Electric branding iron and freezed brands No. 5 5
8. Automatic drenchers No. 2 2
9. Balling gun No. 2 12
10. Milk buckets and cans No. 2 1
11. Milk homogenizer No. 1 0
12. Milk/butter churners and cream separator No. 1 1
13. Cheese press No. 1 0
14. Cheese vat No. 1 0
15. Butter churner No. 1 0
16. Sample Grinder No. 1 0
17. Soxlet Glassware assembly No. 2 2
18. Ph meter digital No. 1 1
19. Computer P-IV No. 2 3
20. Spectrophotometer No. 1 1
21. Accessories of Raw fiber extractor FIWE No. 1 1
22. Paraffin dispenser No. 1 1
23. Disposable blades, Stainless steel No. 5 4
24. Tissue floating water bath No. 1 1
25. Slide rakes for staining (Steel rods 2-3x12”) No. 2 1
26. Thermo cycler (96 well) No. 1 1
27. Gel Documentation system No. 1 1
28. Electrophoresis (Horizontal) apparatus No. 1 1
29. Electrophoresis (Vertical) apparatus No. 1 0
30. Micro Centrifuge (13000rpm) for eppendorf tubes
No. 1 1
31. Ice Machine for making crushed ice No. 1 1
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32. Freezer (-20 oC)18 Cuft (Vertical) No. 1 1
33. Split Air Conditioner unit (1.5 ton) No. 2 3
34. Micropipette set adjustable (0.2-2 µl),(1-10 µl), (10-100 µl)
No. 1 1
35. Laminar Air flow (Biological safety) cabinet No. 1 0
36. Petroff Hauser counting chamber No. 2 1
37. Fluorescent microscope No. 1 0
38. ELISA reader (complete set) and software No. 1 1
39. Trinocular Research Bright field Microscope No. 1 1
40. Desiccators (8”) No. 2 1
41. Rabbit Anesthesia mask Model No. 2 2
42. Blood Pressure Measurement Device for dogs pet MAP graphic System
No. 1 1
43. Antibiotic sensitivity discs Company No. 1 1
44. Antibiotic zone reader P-A6 No. 1 1
45. Analgesiometer EM-28 No. 1 1
46. Electro convusiometer EM-31 No. 1 1
47. Act photometer (Activity cage) EM-27 No. 1 1
48. Rota rod EM-35 No. 1 1
49. Ultrasound Machine (HONDA) No. 1 1
50. A.I Kits No. 3 3
51. Digital Camera No. 1 1
52. Generator (10-15 KVA) No. 1 1
53 Cow Dummy No 1 0
Sub Total 76 79
FURNITURE & FIXTURE
1. Steel Cots No. 100 100
2. Office Chair No. 100 100
3. Study Chair No. 100 100
4. Sofa Set for Parents Waiting Room No. 2 2
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5. Study Table No. 50 50
6. Office Table No. 2 2
7. Wooden Chair (Library/S.T.C) without arms No. 200 200
8. File cabinet (04 shelves) 22x24 No. 10 10
9. Steel Almirah (3x6x1.5 ft) 22x24 No. 20 10
10. Fixed Chairs for Auditorium No. 300 400
11. Wooden Table (Library) 8x4 ft No. 12 12
12. Computer Table 2x3 ft No. 2 2
13. Revolving chair for computer Table Plastic No. 2 2
14. Stools wooden No. 100 100
15. Wooden Almirah for chemicals(4.0x8.0 ft) No. 10 10
16. Chair for TV room (armless Sheesham wood) No. 30 28
17. Office chair for warden (Sheesham wood cane knitting)
No. 8 8
18. Steel Almirah (6x3x22’ gauge 22-24) No. 20 10
19. Book Shelf (wooden) 1.5x2.5x2.5 ft No. 10 10
20. Television lcd 36” No. 1 1
21. Wooden Table No. 15 0
TOTAL 1094 1157
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4 OBSERVATIONS:
1. The approved cost of the project was Rs. 185.550 million with gestation period of 36
months. However, actual expenditure remained Rs. 183.606 million (up to 30th June,
2016) against released amount of Rs. 185.550 million i.e. 98.95 % of the total released
funds.
Civil Work:
2. The department submitted the PC-IV (Project Completion Report) on completion of
gestation period of the project i.e., 30th June 2016, but the civil work of project was still
going on at the time of evaluation. Flooring, ceiling, electrification work, washrooms
and paint of Auditorium was yet to complete as shown in Fig 3 & 4 below.
FIGURE 3: INTERNAL VIEW OF AUDITORIUM
FIGURE 4: INCOMPLETE WORK OF AUDITORIUM
3. Library was also not functional, work of installation of windows and glasses was still
going on as shown in the Fig 5 & 6 below.
FIGURE 5: INCOMPLETE WORK OF WINDOWS
FIGURE 6: EXTERNAL VIEW OF LIBRARY
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4. Electrification work and front elevation of Student Teacher Centre was also incomplete
as indicated in Fig 7 & 8 below.
FIGURE 7: INCOMPLETE ELECTRIFICATION WORK
FIGURE 8: INCOMPLETE FRONT ELEVATION OF STC
5. Structural cracks in RCC Slab were observed in the building of Experimental Animal
Sheds as shown in Fig 9 (A&B) below.
FIGURE 9 (A & B): STRUCTURAL CRACKS IN RCC SLAB
6. At some locations, leakage was observed in walls as shown in Fig 10 below. Such kind
of hidden leakage can be very dangerous for brick masonry structures.
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FIGURE 10: LEAKAGE IN WALL
7. Quality of plasterwork was not up to the mark at some places , even alignments were
not found straight as shown in Fig 11 below.
FIGURE 11:PLASTER WAS NOT IN ALIGNMENT
8. Seepage was also observed on internal walls of the buildings as shown in following
pictures.
FIGURE 12 (A&B): SEEPAGE IN INTERNAL WALLS
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9. External paint of Research Poultry & Dairy Units was found in poor condition and was
giving ugly look as shown in pictures below.
FIGURE 13 (A&B): POOR CONDITION OF EXTERNAL PAINT
10. Scope along with cost variations were observed in some of the building structures (for
cost variation bold and underlined planned & actual expenditure of items in Table 5 may
refer). In some buildings, the department increased the covered area while in others
they decreased on his own, without any revision in scope. The scope variation is shown
in Table 8 below.
TABLE 8: VARIATION IN SCOPE OF BUILDING STRUCTURES
Sr. No.
Items (As per PC-I)
Unit Quantity Actual
Achievement Variation in
Scope
1. Department of Veterinary Clinical Studies
a. Construction of Veterinary Clinic / Hospital
Sft 3345 4554 1209 Sft
( Area covered more than Scope) b.
Construction of Artificial Insemination Lab.
2. Construction of Training/Research Poultry Unit
Sft 13420 11922 1498 Sft
( Area covered less than scope)
3. Construction of Training/Research Dairy Unit
4. Construction of Experimental Animal Shed
5. Construction of Boundary Walls with Steel Gate
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6. Construction of Post Mortem Teaching Block
Sft 5264 4490 774 Sft
(Area covered less than scope)
7. Construction of Library, Auditorium ,Student Teacher Centre
Sft 18915 20921 2006 Sft
(Area covered more than Scope)
8 Construction of Boys Hostel # 1 for 100Students
Sft 19342 19252 90 Sft
(Area covered less than scope)
9 Construction of Residences:
a. BPS-20 (1 Nos.) Sft 4025 4052 -
b. BPS 18-19 (2 Nos.) Sft 6300 4842 1458 Sft
( Area covered less than scope)
c. BPS 11-14 (2 Nos.) Sft 2720 2720 -
d. BPS 1-10 (4 Nos.) Sft 3960 3960 -
11. After detailed inspection of all construction works, it was observed that overall quality
of civil works was satisfactory.
GENERAL OBSERVATIONS:
12. Two deviations were observed in procurement, i) number of unit of some items were
procured more than the approved units, ii) some items were procured at more than
double cost from the approved one (Bold and underlined planned & actual expenditure
of items in Table 5 may refer). The Table 9 below is showing items that were procured
more than approved units.
TABLE 9: ITEMS PROCURED MORE THAN APPROVED UNITS
Sr. No.
Name of Item Quantity as per PC-I Actual Achievement
1 Computer P-IV 2 3
2 Split Air Conditioner unit (1.5 ton) 2 3
3 Fixed Chairs for Auditorium 300 400
4 Balling gun 2 12
5 Mastitis kit/Teat dipper 1 6
13. Two (02) vehicles were procured under this project, one was Hino Bus (32+1) seater and
other was Toyota Corolla 1300 CC, but only one vehicle (Hino Bus) was found on site
and used for the purpose. The second vehicle (Toyota Corolla) was neither found at site
nor under the use of project staff (copy of registration book is attached at Annex D).
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14. After the completion of project, it was expected that College of Veterinary and Animal
Sciences Jhang, will produce 100 graduates DVM, 20 M. Phil., 200 Livestock Assistant
Diploma holders, 50 Dairy Farm Supervisors and 150 students in other short courses
annually but actually these enrolment targets were not achieved. The Table 10 below is
indicating the comparison between the expected annual enrolment after completion of
project and actual annual enrolment in different disciplines.
TABLE 10: COMPARISON BETWEEN EXPECTED & ACTUAL ANNUAL ENROLMENT
Name of Courses Expected Annual Enrolment After
Completion of Project
Actual Annual Enrolment After Completion of
Project (2016)
Doctor of Veterinary Medicine (DVM) 100 100
M.Phil 20 10
Livestock Assistant Diploma 200 50
Dairy Farm Supervisor 50 0
Short Courses 150 0
15. The clinic/hospital is providing 24 hours free of cost services to the farmers. The data
provided by the department regarding number of cases examined in outdoor at CVAS,
Hospital is satisfactory. It indicates that farmers, livestock stakeholders and public of
periphery areas are being facilitated from the clinic. It is also very helpful for post-
graduate, under-graduate and LAD students to conduct practical and hands on training
activities. The Fig 14 below, is showing year wise number of cases examined at CVAS,
Hospital, Jhang.
FIGURE 14: YEAR WISE NO. OF CASES EXAMINED
1682
2167
4139
0 500 1000 1500 2000 2500 3000 3500 4000 4500
2013 To 2014
2014 To 2015
2015 To 2016
2013 To 2014 2014 To 2015 2015 To 2016
Cases 1682 2167 4139
Year Wise No. of Cases Examined
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5 RECOMMENDATIONS:
1. Reference observations # 2, 3 & 4, the department should complete the civil work on
urgent basis and justify the reasons why civil work was still incomplete, as project has
completed its gestation period.
2. Reference observations related to issues in civil work, the department should rectify
all the defects mentioned in observation section as early as possible.
3. Reference observation # 10, the department should justify how they can change the
scope of work without any revision.
4. Reference observation # 12, the department should justify the procurement of more
units of items than planned units.
5. Reference observation # 13, the vehicle (Toyota Corolla 1300 CC) that was purchased
for project staff should be handed over to project staff on urgent basis.
6. Reference observation # 14, the targets should be achieved once they set at planning
stage. The department should justify why the college still not offer the Dairy Farm
Supervisor Diploma & other short courses and start these courses as soon as possible.
ANNEXURE A : Pictorial Evidence:
PHYSICAL INSPECTION AT SITE DISCUSSION WITH PROJECT OFFICIALS
POULTRY RESEARCH UNIT VEHICLE (HINO BUS)
EQUIPMENT FURNITURE
ANNEXURE B: Project Staff for SNE:
NAME OF POST BS NO. OF POSTS RECOMMENDED
POSTS
Assistant/Computer Operator
14 01
To be discussed and finalize in
ECM Junior Clerk 7 01
TOTAL 02
ANNEXURE C: Recurring Cost after Completion of Project:
SR.NO COMPONENTS PC-I ESTIMATES PC-IV ESTIMATES
1 A01- Employee Related Expenses - 0.480
2 A03- Operating Expenses 2.500 2.071
3 A13- Total Repair & Maintenance 0.300 0.550
Total: 2.800 3.101
ANNEXURE D: Copy of Registration Book of Vehicles:
© Directorate General of Monitoring and Evaluation, Planning and Development
Department, Govt. of Punjab (November, 2016)
\\nas\Evaluation\Reports - PC-IV Evaluations Soft form of the report and corresponding
MOM may be downloaded from www.dgmepunjab.gov.pk