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PORT ENVIRONMENTAL MANAGER training course – Final Report [03/05/2012] page 1

Project ECOPORT 8

ENVIRONMENTAL MANAGEMENT OF TRANSBORDER CORRIDOR PORTS

Code SEE/A/218/2.2/X

WP 6 – act 6.2 Capacity Building

PORT ENVIRONMENTAL MANAGER

140 hour training course

Final Report

Partner/Author: Universus CSEI/C. Campanile, P. Maddaluno

Date: 2012.05.03


Summary CONTENTS

1. “Port Environmental Manager” Training Course: Objectives and synergies with the

Ecoport8 project

2. The Preliminary phase: The definition of the official Calls

3. The Training Course in “numbers”: The structure

4. The Didactic model : interventional training

5. The Classroom Phase: 60 h. of training course held in Bari (12-21/09/2012)

5.1 Objectives

5.2 The Structure of the didactical modules( cfr.official calendar uploaded in the E-

learning Platfom)

5.3 5.3 The Teachers Staff

5.4 The Structure of the didactical modules ( cfr.official calendar uploaded in the E-learning

Platfom)

6. The Project Work phase

6.1 PW Phase 1: Introduction and methodology

6.2 The Role of Port Companies in the Project Work

6.3 The Role of Mentors in Project Work

6.4 The Role of Tutors in Project Work

7. The E-Learning Platform LMS (from September 2011 to April 2012)

8. The Web Conferences

9. The Audit Visits in the Eco-Ports

10. The Conclusion of The Project Work

11. The results of the Capacity Building, as foreseen by the Application Form linked with

the other WP6 activities


1. “PORT ENVIRONMENTAL MANAGER” TRAINING COURSE - OBJECTIVES AND SYNERGIES

WITH THE ECOPORT8 PROJECT

The capacity building activity, foreseen in the WP6 Eco Sustainable model– act 6.2, is part of the

complex project ECOPORT 8 - ENVIRONMENTAL MANAGEMENT OF TRANSBORDER CORRIDOR

PORTS.

The activity consisted in a training course of 140 hours, titled “Port Environmental Manager”,

planned above all to create 18 competent PORT ENVIRONMENTAL MANAGERS within ports and co-

structures. Universus, as Responsible for the relative task of the above mentioned activity, managed

all the planning, the editing and the organizational activities related to the training course, strictly

linked with the LP and the Responsible of the WP6.

In order to achieve the establishing maritime environmental corridors with the ports as points at

which is possible to apply best practices, to reduce the environmental impact and ensuring

compliance with applicable regulations, the port areas require competent Port Environmental

managers with the responsibility for ensuring the application of the best practices, by mean of

designing, implementing and improving suitable environmental management system.

The course, indeed, aimed to capitalize on the results of ongoing research (foreseen in the project

technical activities) for the development of professionals equipped with working knowledge of the

standards required by environmental certification in each of the ports involved, flexible enough to be

deployed within a range of environments including ports yet also freight and storage depots, logistics

terminals etc. The resulting professional figure has been flexible, not only in general port

management but also in planning and identifying solutions according to needs, implementing

continuous improvements and adapting to developing issues in maritime traffic.

The right balance of lectures and “work on site” hours has provided a complete range of information

and tools to the employees in the field of environmental management, in order to create professionals

able to design, manage, and improve the effective implementation of EMS in each of the ports

involved in Ecoport 8 Project.

The trainees also have been able to provide input to the drafting of a Common Guidelines document

for PAN EU ports, in order to establish good environmental practice (see WP6 - act 6.1).


2. THE PRELIMINARY PHASE - THE DEFINITION OF THE OFFICIAL CALLS

On the basis of the above mentioned objectives, The Didactical Staff of Universus, supported by the

Politechnic of Bari (Poliba), Lead Partner of the Project Ecoport 8, in accordance with the programs

and the results of the WP4 - WP5 , has worked from May 2010 to March 2012 to the organisation

and planning, the realisation and the monitoring of the course, starting from the professional figure to

select, the didactical model to utilize, the external experts to involve in order to create a link with the

previous work packages until to define the guidelines for the calls officially opened on the

04/04/2011.

The calls opened the selection for:

- 6 SCIENTIFIC TUTORS TO BE INVOLVED DURING THE PROJECT WORK PHASE OF THE

TRAINING COURSE

- 18 YOUNG JUNIOR EXPERTS FOR TRAINING COURSE:“PORT ENVIRONMENTAL

MANAGER”

The Applications Deadlines for both figures were previewed on the 3 June 2011 for e-mail and on

the 13 June 2011 for paper applications. On the 07 June 2011 the deadlines were extended to the

30 June 2011 for email applications and 08 July 2011 for paper (hardcopy) applications.

On the 11 July 2011 the Selection Committee composed by Chiara Campanile, Francesco

Colasuonno, Anna Damiani, Pasqua Maddaluno and Mario Mega, has evaluated, according the criteria

already defined in the calls, the different candidates until the composition of the final team of

Trainees and the final list of the Scientific Tutors, in quality of Universus External Consultants.

At the end of the selection , the classroom of our 18 Port Environmental Managers was so composed:

Greece – Port of Patras and Igoumenitsa

Anastasopoulos Despina,

Fatiras Pavlos,

Kanellopoulou Maria,

Galani Konstantina,

Kolokythas Gerasimos

Montenegro – Port of Bar

Batakovic Milena,

Bulatovic Ivana,

Vukcevic Milica


Italy – Port of Bari

Capraro Maurizio,

D'Ambrosio Ersilia,

Martino Angela,

Scuccimarro Gabriella,

Taccardi Gabriella

Albania – Port of Durres

Vrioni Hajrije,

Zeneli Eno

Romania – Port of Constanta

Marghidan Adrian

Bulgaria – Port of Varna

Rumenova Ilinkolova Nora ,

Nikolov Miroslav

And the final list of the Scientific Tutors was so composed:

� Montenegro: Radujkovic Branko

� Italy: Armenio Elvira

� Greece: Athanassios Dimas

� Bulgaria Tenekedjiev Kiril

� Romania Sava Daciana

� Albania Bodi Ilo

As regards the trainees’ selection, in accordance with the principle of equal distribution of course’s

participants and leaving out of consideration the score, it has been given priority to students coming

from countries participating in the project. Since the number of 3 candidates for each Country

involved in the project (ref.call) has not been reached, the Examiner Committee has determined that

the admitted candidates have been selected on the basis of the candidates list ranking. The


Committee has also stated to select the youngest candidates in case of equal score among admitted

participants.

The final lists of the admitted candidates have been published on the official project web-site

www.ecoport8.eu and on the web site www.universus.it both in Italian and English versions.

The confirmation of the participation of both Tutors and Trainees has been required through an official

acceptance to participate. Only when the presence of all the winners have been confirmed, Universus

Didactical Staff started to plan all the logistic and accommodation details, supported by the Travel

Agency chosen for the activity, in order to guarantee to all the trainees the most comfortable and

sure staying in Bari and attending the classroom phase in Universus.

3. The Training Course in “numbers” – The structure

Port Environmental Manager Course consisted of 140 training hours so distributed:

- 60 hours of class-based training to be held in Bari at the Universus school of Management

and Engineering from the 12/09/2011 to the 21/09/2011

- 80 hours of project work realized in the 7 port authorities involved in the project; the

project work has been carried out by 6 groups, one of each port authority (2 ports for Greece),

supported by 6 scientific tutors and 6 mentors coming from port authorities.

- An E-learning Support (by a specific Platform called “Docebo”), in order to guarantee the

homogeneity of tools and results of the different countries involved, benefiting 18 students and 26

personnel as part of the total project staff. During the activities the platform has been opened also

to project partner in order to share documents and results.

4. The Didactic model : interventional training

The didactic model utilized on the course is that of interventional training, characterised by the

following key principles:

- The use of methods and innovative learning and collaboration tools

- Instil and strengthen the dynamics of intercultural group work

- Guarantee continuity and the homogeneity of the training course

- Utilize qualified and effective teaching personnel

- Encourage both the exploitation and the personalization of contents

- Ensure pragmatism and the transferability of knowledge/skills


- Provide adequate didactic and methodological support and assistance

- Maximise skills through mentoring activities in a project work phase.

The didactical model has been characterized by a blended approach in order to mix scientific lectures

with soft skills, aiming to create a strong collaboration atmosphere among groups coming from

different countries and from different cultural and study background. The method of learning

proposed by the project aimed toward the integration of lessons contents with the project work

activities to be carried out in each of the 7 ports involved, including through the use of methods

based on tools, multimedia technology and audit visits managed by Universus staff.

5. The Classroom Phase: 60 h. of training course held in Bari (12-

21/09/2012)

5.1 Objectives:

Introducing and clarifying the contents of outputs from the previous steps of the project;

Providing the theoretical basis for the competences of port environmental manager;

Providing tools and inputs for the following project work phase;

Building interaction and teamwork capacities


5.2 The Structure of the didactical modules

As well represented by the didactical frame above, the classroom phase was based on 3 technical

modules, which represented the scientific core of the course and the technical bridge with the

Previous WP4-WP5. However , Universus Didactical Staff with the Support of the Lead Partner, has

decided to alternate explicit technical and environmental issues with soft skills such as team building

followed by Jonathan Lang, an English mother Tongue Teacher, in order to homogenise the trainees

coming from different countries and having different cultural backgrounds and to insert also 2 study

visits in order to see LIC laboratory and a port reality, that of The Port of Bari and The Port of

Monopoli, different from those of their own countries.


5.3 The Teachers Staff

The official language of the course was the English. The teachers involved during the activities have

been: Prof.Leonardo Damiani with the support of Miss Tatiana Branca, as representatives of the

Polytechnic of Bari, Jonathan Lang, English mother Tongue Teacher expert of soft skills and team

building, and Giordano Angle, technical referent for EMS contents and to set up the steps and the

planning of the Project Work phase. All the Partnership has given its own support in terms of lectures

and study visits organisation.


6.The Project Work phase

To verify the class based training effectiveness

To complete the training, by on-the-job training

To share experiences and information, among the ports involved

To provide inputs to define common guidelines and practices

To build the competencies for the implementation of EMS standards

6.1 PW Phase 1: Introduction and methodology

During the last two days of the course, the 20th and 21st of September 2011, Tutors and Mentors took

part to the course for a Social Meeting in order to assist to the first phase of the PW, i.e. the

composition of the group, one for each group, the assignation of tasks and the planning of the work

activities according to established deadlines. Those 2 days were necessary also to present to the

Tutors and Mentors, our E-Learning Platform, the tool which has supported all the PW activities after

the conclusion of the training hours in Bari. Universus Didactical Staff, supported by Professor

Giordano Angle, Responsible of the Scientific Lessons during the Course, has given to all Trainees and

Tutors the list of activities to do during the 80 h of Project Work, divided between on site and

homework activities. The activities have been divided into 7 groups of Work, one for each country,

except for Greece where the groups were 2, one for The Port of Igoumenitsa and one for the Port of

Patras.

Starting from a series of EMS documents and examples of environmental analysis provided from Prof.

Angle and available on the e-learning Platform, Universus Staff has coordinated the Project Work

activity, starting to give to each group the possibility of choosing one main topic to analyse for each

port, on the basis of particular environmental issues that the port chose to analyse,

We have proceeded with the establishment of the groups and with the task distribution in order to

obtain the following scheme:


The deadlines for the activities for the work groups were distributed according to the following

timetable:


6.2 The Role of Port Companies in the Project Work: Each Port Company involved in the ECOPORT 8 project :

- provided MENTORS in order to support participants;

- provided participants and supports all tutors documentation, logistics, information,

authorizations, etc., reasonably necessary for the effective implementation of the PW;

- provided suitable sites for the conduct of activities on site (including minimum space for

meetings between the assessment team and the mentor and/or representative of the Port

Authority);

- provided the necessary office equipment for the conduct of activities on site (printer - copier -

scanner - PC Workstation - network connection, etc.);

- provided all necessary assistance for the conduct of the assessment;

- shared the findings emerging from the survey;

- ensured the safety of participants during the activities on-site.

6.3 The Role of Mentors in Project Work

The mentors were experts, working in port areas, with competencies in environmental management.

The main tasks of the mentors have been:

1. to facilitate the group of students and the tutor assigned, e.g. ensuring the access to the Port

Areas and to the information and documentation requested, for the aims of the Project.

2. to provide assistance to the group of students assigned, for at least 32 hours of project work,

staying in regular contact with the group during the 80 hours of project work (via email,

phone, etc.).

3. to supervise activities of the team, giving suggestions and explanations and sharing with them

any issues related to the effective and timely implementation of the program, and their

solutions.

4. to supervise the Project Work Final Report with the group assigned.

5. to report the work done by the assigned tutors and trainees to Universus, as the partner

organization for the training course.


6.4 The Role of Scientific Tutors in Project Work

The tutors have been selected through a relative call, on the basis of competence in tutoring and the

environmental field. The main tasks of the tutors have been:

- to review and verify the planning and activities during the Project Work;

- to cooperate with the mentors in order to assist the group of students assigned during the

project work;

- to assist the assigned group of students directly for at least 32 hours of project work and stay

in contact with the group during the 80 hours of project work (via email, phone, etc.);

- to support the mentors in order to manage work group activities within the Port areas, and in

order to maintain records of such activities;

- to review the activities of the team, directly and as reported from the mentors, and to share

with the mentors any issues related to the effective and timely implementation of the program,

and their solutions;

- to check the functionality of the e-learning processes;

- to attend the eventual singular session with each student according to their requests;

- to define and coordinate the Project Work Final Report with the assigned group;

- to supervise the activities of the team and report to the Lead Partner Representatives about the

state of the PW and any relevant issues.

6.5 The Role of Universus in the Project Work

During the months September - December 2011 the role of Universus Didactical Staff has been to

coordinate and monitor all the activities carried out in the 6 countries.

The staff kept in touch with all the Participants of the Course, through our LMS Tool “E-learning

Platform” Docebo. The Platform permitted us to monitor the running Project Work activities and to

solve some doubts about the activities assigned and to animate forums/wikis about technical and

environmental issues/topics.

7.The E-Learning Platform LMS (from September 2011 to April 2012) For the entire duration of the course as well as upon its conclusion, it was possible for participants to

make use of an instrument based on an open source E-Learning platform, DoceboLMS, which

responded to the requirements set down by the Moratti-Stanca decree on accessibility, implemented

and customized by Universus.


The tool was available to teachers, students and staff of project to support the work of the classroom

(blended learning), interpersonal comparisons to continuous improvement (Cooperative learning) and

for updating the progress of the work group (Project Work).

It was therefore an instrument that allowed, through a common Internet browser, the management

of distance learning processes, providing financial, planning, tracking and certifying activities by

creating, in short, a virtual classroom through:

� Individual Activities of deepened by Learning Object

� Synchronous Support through chat and videoconferencing tutors/mentors

� Asynchronous support of teachers/tutors/mentors with e-mail and FAQs

� Support of the group through forums and newsgroups

� Evaluation of the quality level of the course through the provision of online

questionnaires.

Access was reserved. The system administrator gave the name, surname and email address of

attendees so that an administrator could first enable and then send account information (user name

and password).

The address of the LMS platform that Universus hosts and manages is still until April 2012 as follows:

http://www.universus.it/training_ecoport8


Access was obtained by typing, in the appropriate boxes, the username and password provided by the

administrator of each user and clicking "Login".

The platform has been customized and structured so as to provide different access profiles: Visitor,

Student, Teacher, Tutor, Mentor, Administrator.

For each profile on the platform, specific functionality was assigned with different privileges in the use

of the system, according to the roles.

The Trainee was able to:

- Take advantage of online course materials for which he/she is registered

- download educational materials made available,

- participate in group work

- provide feedback on the quality of the course by completing special questionnaires;

- interact and communicate asynchronously and synchronously (via messaging, chat rooms,

forums, and video conferencing) with online teachers, Tutors and other students, helping to

create an environment for discussion and collaborative learning in the virtual classroom.

The Visitor had the functions of 'observer' and will thus have an overview of the "virtual community"

without actively participating. They were able to consult available materials, use messaging systems,

read the discussions in the forums but not participate.

The Teacher was entrusted with the scientific and educational strategy to be followed for the most

effective use of the platform on the part of pupils, in particular:

- monitoring the curriculum of each student through the use of statistics which provide

extensive reporting on timescales and course progress, learning outcome tests, participation

in forums, the use of chat and messaging;

- public news and he insertion of educational material;

- forum moderation

- managing the entrusted project work.

The Mentor had duties similar to that of the Teacher, but had fewer enabled features.

The Didactic Tutor represented a point of reference for students during the training course. Indeed,

their function was to:

- guide the students in the navigation of the platform;

- answer questions both technical and didactical;

- moderate the forum, possibly alongside the teacher.


The Administrator managed and monitored all training activities carried out within the Docebo

platform. In particular:

- managing user access to the system;

- enrolling users in courses:

- assigning users with the various profiles;

- associating teachers and tutors to the various courses;

- defining and creating the course.

In addition to internal mail and instant messaging, the implemented functions which have been

utilized were:

A. Student Area

1. Alerts

2. Calendar

3. Materials

B. Collaborative Area

1. Forum

2. Wiki

3. Chat

4. Video conferencing

5. Projects

C. Teacher Area

1. Didactic management

2. Newsletter

D. Stats Area

1. Usage statistics

2. User statistics

3. Object statistics

In terms of Video conferencing within the platform, specific alerts have been published online through

the CISCO-WebEX system that will enable web conferencing sessions. Through the CISCO-WebEx

system, interaction it has been possible in real-time with the participants using high quality audio-video

communication, file sharing, application sharing (desktop sharing), chat and questionnaires.

A GUIDE has been prepared for both the student and the teacher/tutor. In particular, the guide

dedicated to teachers and tutors had outlined the following operations:

- uploading a file and making it available to students;

- copying an already existing file in one course or in another course;

- creating a repository for files submitted by students of the course;

- creating a site database;

- creating a forum for a single course;

- creating a questionnaire;

- checking the statistics of didactic object fruition.

PORT ENVIRONMENTAL MANAGER training course – Final report [03/05/2012] page 17

If during the classroom phase the Platform was utilised above all as Repository of the course didactical

documents/materials and for the Monitoring Questionnaires, during the Project Work phase it was an

important tool to manage the project of each work. In particular to facilitate the collaboration among

the members of each group and among the groups themselves, we made an official announcement

sending it by e-mail explaining the ways to manage the Project Work activities through the Platform.

We report below the official text of the mentioned communication: Object: PROJECT MANAGEMENT: ACTIVATED 7 DIFFERENT PROJECT WORKS 17-10-2011 10:5 “Dear all, are now available on "E-learning Platform" all seven project works related to ports of Bari, Durres, Patras, Igoumenitsa, Bar, Sofia, Constanta. You will find them to the following path: collaborative area > project management. Once here, you will see all the Project Works but you can upload files, delete or modify them only in your own Project Work (that of your personal port), otherwise you can only read, leave a message or a comment in the Project Work of the other countries. It's important now to implement this with news, information and updates.Even if the main responsibility of the management of the PW documents is committed to the Tutors, the Trainees and the Mentors have their same permissions to operate inside the Project Work section. From a technical point of view, it is better to upload files in .pdf version (also in case of showing them during the web conference). As regards the calendar of the Pw activities, you have two choices: - to upload directly the pdf file in your own PW; - to fill in the relative day boxes with all the Pw meetings at the following path: student area>calendar; In project management area you could always observe the progress of activities about project work and check for updates. For any further question, please do not hesitate to contact us. Have a good project work! The technical staff”

8. The Web Conferences During the previously mentioned homework phase Universus Didactical staff has organised 2 web

conferences:

- On the 25 th of October 2011 at 11.00 am about the start-up of the PW (See the

communication text below):

Dear All,

I imagine and hope that the Project Work phase has started in each port involved in the Course . owever not all the groups have indicated yet the beginning of the works neither through an e-mail or an advice on the E-Learning Platform. I remember you the important role of The E-learning Platform as a virtual place for the communication between all the participants involved in the course who are physically distant. As Ecoport Staff, we will implement as soon as possible wiki & forum on the Platform in order to collect all your doubts or questions about the progressive outgoing of the Project Work and I hope you will actively participate to the posted discussions. This is our unique way to test how your Project Work through the filling in of advices or the updating of the documents.

So referring in particular to the tutors, check daily the e-learning platform, animate it through discussion or advices, participate to the forum that we will implement Time after time in order to understand how each group for each port is proceeding(see for example the calendar of The Italian Group for the Port of Bari).I remember you that the first deadline is the 15 th of October, as regards the sending of the Detailed Planning of PW activities in each port in line with mentors suggestion. In order to discuss about this first document, we will organise the 25 th of October at 11.00 (Italian local time) a Web Conference among with the participation of The Tutors, Mentors, me, Chiara Campanile, Prof. Damiani , Prof. Angle and Prof.Lang. I report below some important details about the web conference

WHAT YOU NEED


a pc/mobile device with internet connection, a webcam and an headphone(please check the correct functioning of these devices before the 25 th of October)

HOW TO PARTICIPATE TO THE WEB CONFERENCE

1. The 25 October at 11.00 am, access to the E-learning Platform with your personal Username and Password to the following link http://www.universus.it/training_ecoport8/

2. Go to Collaborative Area>Web conference 3. Join the training session clicking on the underlined link 4. Install the components if the program requires them (if you have problem with your internet browser during this step, verify

with another browser) 5. Prepare the documents to show and to discuss about in .pdf version 6. Wait for our signal to start the conference

The web conference will last above 2-3 hours.

It is important to have the full participation of all The Tutors in quality of our external experts. As regards The Mentors it is equal important their presence but in case of absence I ask you to find a substitute in representation of the relative port. Please confirm me through an e-mail your presence no later than the 21 th of October

Best regards

- On the 15 th of February 2012 at 11.00 am about the conclusion of the PW Activities(See the

communication text below)

Dear All,

How are you? I hope fine.

As you know, the phase of the Audit Visits has finished the 19/01/2012 in Greece, with the visit to the Ports of Patras and Igoumenitsa. We would like to officially thank you for the collaboration and the support of all the Tutors, Mentors and Trainees in the organisation of the visits.We know that our visit, in some cases, has involved a complicated bureaucratic organisation within the port reality but we think that the visits on-site have been an important occasion for us to test the on-going results of the Project Work and in general the way of working of each group and for the ports to increase their external visibility (thanks to the series of images/filming taken during the visits). As conclusion of the Training Course “Port Environmental Manager” we are organising on the 15 of February at 11.00 (Italian local time) a Web Conference with the participation of The Tutors, The Mentors, Chiara Campanile, Prof.Damiani, Tatiana Branca and Prof.Angle in order to discuss about the results obtained at the end of the WP6 – Capacity Building.

For the web conference, We ask to each Tutor to send us by email (at least 2 days before the web conference meeting) a short presentation of the final report and annexes in a Word format (max 1 page). Your short presentation should be used for evaluation purposes and for internal and external communication.

So it is very important that you present the key-points of your Project Work (a kind of short SWOT analysis).

I report below some important details about the web conference:

WHAT YOU NEED

a pc/mobile device with internet connection, a webcam and an headphone(please check the correct functioning of these devices before the 15 th of February)

HOW TO PARTICIPATE TO THE WEB CONFERENCE

7. The 15 of February at 10.45 ( the session will be already active 15 minutes before the official beginning of the web conference at 11.00 am)access to the E-learning Platform with your personal Username and Password to the following link http://www.universus.it/training_ecoport8/

8. Go to Collaborative Area>Web conference 9. Join the training session clicking on the underlined link


10. Install the components if the program requires them (if you have problem with your internet browser during this step, verify with another browser)

11. Wait for our signal to start the conference

The web conference will last above 2 hours.

It is required your full participation. Please confirm us through an e-mail your presence/absence at the web conference by the 14/02/2012

Best regards

Alina Maddaluno & Chiara Campanile

9. The Audit Visits in the Eco-Ports Another important moment of monitoring the activities of the Project Work in each port and to test the

effective collaboration within the groups among Trainees, Tutors and Mentors have been the

organization of 7 Audit visits by the Universus staff, held in the Ports of Bari (Italy), Varna

(Bulgaria), Constantza (Romania), Durres (Albania), Bar (Montenegro), Igoumenitsa and

Patras (Greece). The visits have been agreed with the Tutor and the Mentor of each country through

an official e-mail in which there were attached 2 official documents: The Universus official Request

to enter the ports (see the Text below):

Date…………………….

Object: Official request of authorization to film and to take photos of the Port Area, as

Partner/Observer within the Project “Ecoport 8 – ENVIRONMENTAL MANAGEMENT OF

TRANSBORDER CORRIDOR PORTS - Code SEE/A/218/2.2/X”during the Audit Visit, within

the Project Work Phase of the course “Port Environmental Manager” – Capacity Building

Act.6.2.

Universus-Csei, in quality of Responsible for the activity 6.2 – Capacity building within the above mentioned

Project

OFFICIALLY ASKS

The permission of the Port Authority to make use of any resulting media images arising from

recording or photography during the on site audit visit within the Project work phase of the training

course “Port Environmental Manager” that will be held during the months of November and

December, in some dates previously agreed by e-mail.

In attachment, it follows an official “Media disclaimer” to be signed by an Official Representative

of The Port authority.

Please, sign it and send it back by e-mail at [email protected] or by fax at +39 0805504921

In Faith

And the Media Disclaimer to have the permission to take photographs and video scenes that have

been the utilised in the final Video of the Course “ Port Environmental Manager” (see the Text below):


Date ………………………………

The undersigned …………………………………………………………, in quality of ……………………………………………… of the Port

Authority of... ... ... ... ... ... ... ... ... ... ... ... .., Partner or Observer of the Project “Ecoport 8 – ENVIRONMENTAL

MANAGEMENT OF TRANSBORDER CORRIDOR PORTS - Code SEE/A/218/2.2/X” authorizes UNIVERSUS CSEI

(responsible for the activity 6.2 – Capacity buiding) to make use of any resulting media images arising from

recording or photography during the on site audit visit within the project work phase of the training course “Port

Environmental Manager” that will be held on the……………………….in …………………………………Such images are to be used

solely for educational purposes, for the spread of the Ecoport8 project results, and for the promotion of the

Universus School of Management & Technology.

The present disclaimer prohibits the use of such imagery in contexts that may affect the personal dignity and

decorum of the subject.The recording and use of eventual images is understood as totally free of charge or

royalties.

In Faith

The main objectives of the visits have been:

To check the outgoing results of PW phase;

To visit the main areas of the ports;

To meet the representatives of the ports;

To report the different areas through video making

The visits were organised according the following calendar:

20/10/2011 – Port of Bari

10/11/2011 – Port of Varna

24/11/2011 – Port of Constanta

30/11/2011 – Port of Durres

01/12/2011 – Port of Bar

18/01/2012 – Port of Igoumenitsa

19/01/2012 – Port of Patras

The interviews were based on environmental topics and based on the following questions (the same for

each Port Authority interviewed):

1. Are you implementing an environmental policy in your port? If yes, in which way? If not, why?

2. Are you managing some environmental projects? If yes in which way are you managing them in the managerial

structure?

3. Have you some specific environmental issues that you need to manage? If yes, how?

4. Could you indicate in what way the environmental issues interfere with your economic interests?

5. Could you indicate what are the major changes that would affect the port infrastructure in case of environmental

standards implementation and operation (ISO 14001 or EMAS)?


The visits, from a general point of view, have been an important occasion to give visibility to all the

ports, filming and taking photographs of the key-areas of the same, in particular those interesting from

an environmental point of view underlining the implementation of an Environmental System according

their own certification. All the visits, conducted by the Didactical tutor of the Course with the support of

an official cameraman, have been organised following a common pattern of activities in all the ports

visited. The organisation of the meeting has seen a first moment of discussion among the members of

the course work group of each Port about the outgoing results of the Project Work Phase, in particular

with The Mentor (a Representative of the Port), the Tutor and the Trainees. Then, it has followed a brief

guided tour around the main areas of the relative port in particular those interesting from an

environmental point of view underlining the implementation of an Environmental System according their

own certification. Finally we have realised some interviews to key-figures in Port Authorities of the

visited Ports.

To meet the different groups has meant for us, and for the outgoing of the project in general, to

highlight the different port visions and organisations for each Country involved, to know the main areas

of intervention and improvement as declared by the several Port Authorities interviewed thanks to the

support of two technical media experts .

We have discovered some important eco friendly projects which are in some ports already approved and

in course and in other one in itinere in an optics of ISO 14000 certification and construction of eco

guidelines.

In particular, referring to the WP 6.2 –Activity Capacity Building, the international meetings have given

us and to the whole Ecoport coordination team, the opportunity to collect all the trainees, Tutor and

Mentors impressions about the organisation of all the activities of Course „Port Environmental Manager”,

about the facility/difficulty to obtain port data and it has been, especially for the trainees, a great


occasion to experience at first hand what already learnt during the classroom phase, and not only from

a theoretical point of view.

In some cases, we have faced some situations not completely „eco sustainable” above all in big ports,

such as that of Constanta, where because of the huge dimensions of the port itself and the great

number of activities here involved consequently is more difficult to manage. In other ones, like in the

Port of Durres, the attempt to create an eco friendly port is in constant growing and all the

plans/decisions of the Port Authorities are going in that way. The key-moments of the visits, including

the welcome of each group in the respective port, the pictures, the interviews have been collected in a

final video of the Course „Port Environmental Manager”, and in 7 short videos illustrating the Ports

involved in the project. All videos have been designed and produced by Universus Communication team

in order to underline the results obtained and the „capacities” built!

The videos are available at the following YouTube links:

Training Course “Port Environmental Manager”: http://www.youtube.com/watch?v=t0QfzbIb4XM

Port of Bari: http://www.youtube.com/watch?v=sz3YOLjMd5A&feature=relmfu

Port of Varna: http://www.youtube.com/watch?v=yQkguJMjvq8&feature=relmfu

Port of Patras: http://www.youtube.com/watch?v=vLZrGG2YWbk&feature=relmfu

Port of Igoumenitsa: http://www.youtube.com/watch?v=sBjDZe3h5Lg&feature=relmfu

Port of Durres: http://www.youtube.com/watch?v=75nFTV1nq0I&feature=relmfu

Port of Bar: http://www.youtube.com/watch?v=QW0oNO_pNu0&feature=relmfu

Porto di Constanta: http://www.youtube.com/watch?v=TCctKZzIEn8


10. The Conclusion of The Project Work

At the conclusion of the Project Work Activities, and after a complete checking in the E-learning

Platform if all the documents required for the accomplishment of PW were uploaded, each in the

respective Project Area, Universus staff has given new accesses to the Platform at the Partnership in

order to validate the works done.

At the 10/02/2012 the situation of the documents produced and delivered by each group was the

following:

Port Authority Staff involved TOPIC chosen List of documents produced/uploaded

ITALY

Port Authority

of Bari

Mentor: Mario Mega

Tutor: Elvira Armenio

Trainees: � Capraro Maurizio

� D'Ambrosio Ersilia

� Martino Angela � Scuccimarro

Gabriella � Taccardi Gabriella

Dredging project in the

Port of Bari and Barletta

� FINAL REPORT SUMMARY ITALY � Environmental analysis

� DREDGING OPERATIONS IN THE PORT OF BARI

� DOCUMENTAL ANALYSIS � Complete Workplan - Italian Group

� Calendar Technical report Port of Bari

ALBANIA

Durres Port Authority

Mentor: Redi Kodra

Tutor: Ilo Bodi

Trainees:

� Vrioni Hajrije � Zeneli Eno

Discharges to water, air or

land, noise emission

� PW Report Summary ALBANIA � Durres Port Environmental Manual

� Durres Port Environmental Policy � Durres Port Standard operating

procedures

� Environmental Analysis Port of Durres Final version

� Environmental Monitoring Report Port of Durres Final version

� Records Port of Durres

BULGARIA

Bulgarian Ports Infrastructure

Company

Mentor:

Tchikova Kalina

Tutor: Tenekedjiev Kiril

Trainees: � Nikolov Miroslav

� Rumenova Ilinkolova Nora

Implementation

of an ITC

Software for the repomp

system

� PW FINAL REPORT Bulgaria

� Criteria structure for assessment

� Criteria tree � Standard analysis port of Varna

� Port of Varna detailed programme � Port of Varna Wp

ROMANIA

Mentor:

Ioncescu Paul

the water

quality in the

� REPORT SUMMARY ROMANIA

� Environmental Analysis Constanta


National

Company “Maritime Ports

Administration”

Tutor:

Sava Daciana Trainees:

Marghidan Adrian

port

acquatorium, pollution

Port

� Environmental Manual - Port of Constanta

� Environmental Policy � Environmental Procedures - Port of

Constanta

� Calendar onsite + homework

MONTENEGRO

Luka Bar

Mentor: Pavle Miljanic Tutor:

Radujkovic Branko

Trainees: � Batakovic

Milena � Bulatovic

Ivana

� Vukcevic Milica

Analyses of causes of

pollution in the

Port of Bar due to cargo

transport and passengers

transport

� FINAL REPORT MONTENEGRO � EMS Env. Policy Version Final

� EMS Environmental analyses Version

Final � EMS manual Port of Bar Version

Final � EMS procedures Version Final

� EMS Records Port of Bar Version

Final � Calendar of PW meetings

� Project workplan

GREECE

Patras Port Authority

Mentor:

Grinias Konstantinos Tutor:

Athanassios Dimas Trainees:

� Fatiras Pavlos

� Anastasopoulos Despina

Environmental

Management system for Port

of Patras and Igoumenitsa

� PW Report summary_Igoumenitsa

� Igoumenitsa Port EMS Manual � Igoumenitsa Port EMS Procedures

� Igoumenitsa Port EMS Records � Igoumenitsa Port Environmental

Analysis

� Igoumenitsa Port Environmental Policy

� Port of Patras_Igoumenitsa workplan � Port of Patras Igoumenitsa calendar

GREECE

Igoumenitsa

Port Authority

Mentor:

Stavros Antipas Tutor:

Athanassios Dimas

Trainees: � Kolokythas

Gerasimos � Galani

Konstantina

� Kanellopoulou Maria

Environmental

Management system for Port

of Patras and

Igoumenitsa

PW Report summary_PATRAS

� EMS Manual for Patras Port � EMS Procedures for Patras Port

� EMS Records for Patras Port

� Env. Analysis for Patras Port � Env. Policy for Patras Port

� Port of Patras Igoumenitsa workplan � Port of Patras Igoumenitsa calendar


11.The results of the Capacity Building linked with the other WP6 activities

All the results of the 6 project works has been delivered to the WP6 responsible and to LP to be used for

the editing of the COMMON ECO GUIDELINES and the FINAL PROTOCOL.

All groups (trainees, scientific tutors and mentors by Port Companies) in general have worked to define

possible strategies/supporting documents to improve EMS within the ports, for some environmental

issues or for the implementation of an EMS in general. Furthermore each tutor has summarised their

results using the WP6 table.

Immediately after Universus staff, in accordance with the LP and the responsible of the WP6 –

Geoecomar, sent an official request to all tutors and mentors in order to homogenise each project work

results with the outputs delivered in the previous phases of the Ecoport8 project (WP4 e WP5) to:

� homogenize the results of the different Project Work groups

� to verify the topics chosen from the ports for a concrete program of improvement in the relative

port structures

� To find good practices to insert in the eco common guidelines

In order to facilitate the collection summary of the proposals included in the reports, the manage staff

has prepared a summary scheme, edited on the basis of the JTS requests for the validation of the

output.

This scheme represents a link between the issues of the ports considered and the edited in each final

reports, the environmental issues defined by WP4 and consequently the Relevant Aspects analyzed in

the WP5.

This information has been very important to underline the cooperation between working groups and

port companies involved, but also to identify at least one or more objectives (already reported in your

reports) for which the port companies will commit (in a short or long term), through the FINAL

PROTOCOL which will be signed at the Final Event in Bourgas on the 08 th of June 2012.

We report below the WP6 scheme required from the Ecoport8 Management:


WP4 WP5 WP6

Environmental

issues (main topics

chosen in the

context analysis)

Relevant Aspects WP5

(relevant aspects in which

are collected all sensible

paremeters of Monitoring)

environmental

objective (please

insert the

environmetal

objective identified

in your PW,

relating them to

WP4 and WP5

works, see the

examples)

target

expected

(please

insert the

target

identified

and possibly

its

numerical

value)

action items (please

insert all the action

identified in your

Environmental

mangment program

table related to the

environmental

objective)

operational control

(please insert all the

operational controls

identified in your

Environmental

mangment program

table related to the

environmental

objective)

environmental

analysis (Please

insert Why has

been chosen this

environmental

objective with

arguments that

summarize the

environmental

analysis ralted to

this issue)

commitment of

the port (Y/N)

(agree with P.A

its availability

to commit this

objective in the

final protocol)

1. WATER QUALITY

OF PORT

AQUATORIUM

water

2. RELEASES TO

WATER and waste

water treatment

water

i.e. -"reduce

emission of

wastewater"

i.e. -reduce

of 20%

i.e. -Install

Wastewater

Treatment plant with

sufficient capacity;

-Procedure of getting

Wastewater Discherge

Permitt;

-Inspect and

monitoring of water in

disharge points;

-Remove slusge as

needed

i.e. -Conduct routine

inspections of all

facilities and

operations;

-Measuring and

Monitoring water; -

Perform maintanence

and repairs as

needed;

-Procedure of gaining

nedded and necessary

permits;

i.e.From the water

quality monitoring

results that….

Y

-…. -…. -…. -…. -….

3. AIR QUALITY

including Asbestos air

4. WASTE including

electrical and

electronical waste

waste


5. DREDGING waste/sediment

6. NOISE (page 110) Air

7. ODOURS (page

113) Air

8. LIGHT

POLLUTION consumption

9. ENERGY

EFFICIENCY consumption

10.

REHABILITATION OF

POLLUTED AREAS

waste

11. SOIL

CONTAMINATION

including

underground tanks

waste/sediment

12. BUNKERING water/sediment

13. CARGO

HANDLING,

TRANSPORTATION

& STORAGE

air/sediment/waste

14. BIODIVERSITY water

15. PORT

DEVELOPMENT

including IPPC, VIA

e VAS

water/sediment/air/waste

Please fill the the table inserting only the environmental objective detected in your Project Work relating them to the first and second columns, we inserted all the

environmental issues, but even if you did not deal with all of them, it is important you relate the ones you deal with to the issues of the project. It is also important to agree

with your Port Autority/company, at least one (or more) environmental objective on which the Port will sign also the protocol. Please take also into account that the line

filled with the red text it's just an examplein order to make you more understandable the meaning of this table

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