project centric solutions page 1 swaziland electricity board magsoft e-tendering solution magsoft...

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Swaziland Electricity Board

Magsoft e-Tendering Solution

Magsoft International LLC

www.e-magsoft.com

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AgendaCompany InformationProblem UnderstandingTasks and Deliverables

Solution Overview MagBID System e-Tendering On Demand Portal

Conclusion

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Company Information

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Magsoft patent pending technology automates business processes in project centric environments.

Magsoft provides enterprise solutions in the areas of tendering & procurement management, bid & proposal management, complex sales management, business process management, and project knowledge management.

EvaluateReachDevelop

Magsoft

Company Information

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Problem Understanding

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Problem Understanding


Problem UnderstandingAn electronic tendering solution is required by SEB to support and manage the procurement of goods and services .

Magsoft proposed solution supports processes in complex project centric environments. The solution also supports collaboration between engineers and procurement professionals, creation of bid documents, invitation, evaluation, award, and many other functionalities for enhancing performance and maximizing ROI

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Magsoft Smart e-tendering system provides a cost effective purchasing solution for government and enterprises to maximize return on investment. Magsoft e-tendering system comprises two major fully integrated components


Solution Overview

MagBID e-Tendering On Demand Portal


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Solution Components


E-Tendering On Demand

PortalMagBID

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MagBID


MagBID provides a central backbone system powered by patent pending technologies for the generation and management of bid documents and the optimization of sourcing processes. Invitations are communicated to bidders using e-mail notifications or possible traditional communication methods. MagBID supports bid evaluation and selection of the best supplier responses

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e-Tendering On Demand Portal


e-tendering On Demand portal is provided in a shared hosting environment allowing self-service vendor registration, online bid document distribution, and online bidding

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Recommended Operating EnvironmentHardware Requirements** Server Pentium 4 or up (min 512 RAM) + HD 80

Mb or up (recommended) Client PCs: Pentium 4 or up + HD 20 Mb (min)

Recommended 256 RAM or more

Software Requirements** MS SQL server 2000 MS Windows 2000 or up for server and client PCs MS Office suite (Optional)


** Third party products, Dbase and software are not part of Magsoft scope. MS office suit including MS Outlook is recommended for managing e-mails on client PCs.

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MagBID Solution

MagBID System : Solution

MagBID is perfectly suited to handle complex sourcing processes including large-scale, multi-line RFQs. MagBID provides a range of fully integrated Bid and Tender automation tools for managing sourcing and tendering processes and communicating with trade partners and team members

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MagBID System : e-Sourcing Lifecycle

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MagBID FeaturesBid Knowledge BaseTeam CollaborationDemand aggregationCreation of Bid DocumentsManage VendorsSupplier InvitationResponse AnalysisAward

MagBID System : Features

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Bid Knowledge Base


Buyers can launch purchasing projects and manage requisitions, bidding information, bid documents, suppliers’ responses and purchase orders

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Team Collaboration


MagBID enables a collaborative environment for managing bid and procurement processes. Purchasing team leaders can assign tasks to team members, track due dates, and monitor progress

Resource Management

Time Management

Internal Collaboration

Knowledge Management

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EngineeringProfessionals

Product,Service,

&ProjectKnowledge

ProcurementProfessionals

SourcingProcess

Knowledge

Sourcing Activities

MagBID System : Team Collaboration

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Demand Aggregation


Procurement professionals can review product demand across multiple departments and automatically aggregate like items into a single request

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Creation of Bid Documents


Buyers can create RFx Packages and Bid Packages. Multiple Packages are customized to reflect homogeneous line items targeted to specific groups of suppliers. Users can create a multi-line Request for Quotation (RFQ) to suppliers by entering the bid items directly from catalog or in free form mode

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Multi-Line RFQCreation of multi-line RFxSupport for Catalog itemsSupport for non-catalog items

MagBID System : Features – RFQ creation

Item Description Qty Price1 Surge vessel 20 M3, Position: Vertical, Type:

Bladder Type, Maximum Service Pressure: 10 Barg, Hydrostatic test Pressure: According to the European standards

3

2 Deluge Valve Model 1400GS (angle body), #150, RF, Materials: Body & Cover: ASTM A 216 WCB Cast Steel, Trim: Naval Bronze, Stem: SS-N-281 Monel.

30

3 Gate valve, solid wedge disc, Bolted bonnet, Gland packed, 250 lb, Flanged ends, Manual operation with handwheel

10

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Manage Vendors


Powerful search capabilities allow buyers to find suppliers that meet their objectives. MagBID maintains a cross-reference of all the vendors that provide each item and all the items that are provided by each vendor

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Supplier Invitation


Different RFx and Bid Packages are communicated to different groups of suppliers with email notifications

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Response Analysis


Buyers can view and analyze responses to determine the best bid or proposal. Responses are scored and items are awarded to one or more suppliers

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Award


When you make the bid award, MagBID converts the original request for quotation and the successful vendors' bid or proposal information into a final award. You can award items to one vendor or split them between several vendors

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Magsoft e-Tendering On Demand portal is provided in a shared hosting environment to maximize the Return on Investment and to free you from routine maintenance. Magsoft e-tendering portal is fully integrated with MagBID and designed for online interfacing with vendors and subcontractors, allowing self-service vendor registration, online bid document distribution, and online bidding. Magsoft E-Tendering Portal complement functionalities supported by MagBID

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On Demand Portal FeaturesVendor registrationRequisition PostingPublishing Tender InformationVendor ResponsesBid AwardAudit TrailBusiness IntelligenceOnline Support


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Vendor registration


Self-service vendor registration frees you from maintenance. Vendors can register via online forms, and upload catalogs

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Requisition Posting


The Requisition Management section assembles requests for products and services communicated from different divisions of your organization

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Publishing tender information


Tender information is published to the e-tendering portal and Bid documents linked to the solicitation are uploaded for online review

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Vendor Responses


Vendors can submit prices and attach bid documents online

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Bid Award


Bid results are automatically tabulated and optionally posted for online review by participants

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Audit Trail


Audit trail and automated e-mail notification are used to monitor information related to registrations, document downloads, and other important functionalities in conjunction with the portal access

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Business Intelligence


The system provides activity reports on portal database usage and statistics to upper Management Personnel to help make informed decisions

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Online Support


Online training and help systems are provided to guide users

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Conclusion

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Why MagBID?


Reflect project-centric business processes Emphasis internal collaboration Support engineering needs Support multi-line RFQs RFQ creation supported by a catalog Supports non-catalog items

Conclusion

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Price reduction Cycle time reduction Foster Collaboration with vendors Streamline Sourcing Processes Improved ability to evaluate suppliers

Why MagBID ?… Continued

Conclusion

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Thank You

project centric solutions page 1 swaziland electricity board magsoft e-tendering solution magsoft...

Documents

project centric solutions

magsoft etendering system

electronic tendering

magsoft patent

magsoft scope

project knowledge management

enterprise solutions

demand portal magbid