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OWNER’S PRELIMINARY PROGRAM NARRATIVE PROJECT: Adams Stadium Improvements Project RFP No. 16-752-002 DCSD # 200-422, Adams Stadium Improvements

2415 N Druid Hills Rd. Atlanta, GA 30329

Stadium Improvements - The Adams Stadium Scope and related components include:

• Replacement of stadium and parking lot lights. • Replacement of Fencing with Vinyl Coated Fencing. • Replace natural turf with artificial turf. • Replace Track Surface with a Polyurethane Surface. • Perform Detailed Engineering Survey of the Stadium Facility.

Design Deliverables:

1. Provide a Structural Engineering Survey of the existing stadium seating structure. This survey will be a project deliverable, and the basis for potential owner change directives as it relates to the structure of the stadium seating. The Engineering Survey is to be a report indicating where there are structural issues, magnitude / severity of the issue, possible solution and an order of magnitude cost for proposed solution. This is not an in-depth structural analysis involving calculations. The Survey is to be completed within 30 calendar days after NTP.

2. Design Development Documents submitted no later than 30 calendar days after award.

3. DCSD Review completed no later than 15 calendar days after submission of DB Design Development Documents.

4. Work on Construction Documents shall continue during the Design Development Documents review and once Design Development review comments are received they shall be addressed and incorporated in the Construction Documents.

5. 100% Draft DB Construction Documents and written responses to the DCSD DB Design Development Document Review Comments submitted no later than 30 calendar days after submission of DB Design Development Documents.

6. DCSD Review completed no later than 15 calendar days after receipt of 100% Draft DB Construction Documents.

Owner’s Preliminary Program Narrative of 14 May 2015 Adam’s Stadium Improvements #200-422

Revised Appendix A September 11, 2015

Site Evaluation:

1. It shall be the responsibility of the Contractor to obtain, evaluate, and field verify existing survey information for each site as required for use in designing and permitting requirements. This will include investigation of drainage needs and demand based on the site conditions. The contractor is to report to DCSD a recommendation on a drainage system based on the site investigation and DCSD will add the drainage scope through a change order as determined necessary.

2. It shall be the contractor’s responsibility to locate, identify, and protect all underground utilities located in the area of construction. Contractor shall repair any utilities that may be damaged as a result of construction activities

3. Contractor is responsible for providing complete field design documents illustrating the existing conditions and elevations and plans for each step of the construction process required to obtain all required permitting, including but not limited to Land Disturbance Permit and Building. These documents include, but are not limited to:

i. Erosion Control Details ii. Grading Details

iii. Drainage Details iv. Perimeter Details v. Goal Post and Event Details

4. Provide 1-year warranty on all sub-surface components covering defects in materials and workmanship, unless otherwise specified.

5. The Contractor is responsible for upholding the erosion control standards for Georgia.

6. The Contractor shall obtain all applicable permits required for construction.

7. The Contractor shall be responsible, if required by the Authority Having Jurisdiction, to prepare and submit stamped signed Civil Engineering Drawings to obtain all applicable permits required for construction including, but not limited to Land Disturbance Permit and Sediment & Erosion Controls.

8. The Contractor is responsible for notifying all utilities prior to construction and verifying location of all utilities shown or not shown.

9. The Contractor shall complete all of his work in strict accordance with all applicable local, state, and federal codes and guidelines.


Synthetic Turf Installer Qualifications:

1. The Synthetic Turf Contractor shall have the experience of at least one hundred (100) acceptable installations of full-size fields (minimum 65,000 sq. ft.) in the United States within the past five (5) years.

2. The Synthetic Turf Contractor Shall have a minimum of 15 installations in the

State of GA. 3. The Synthetic Turf Contractor shall have the experience of twenty-five (25)

acceptable installations (minimum 65,000 sq. ft.) of fields that are at least eight years old. Submit a list of all applicable installations with the bid.

4. The Synthetic Turf Contractor must not have had more than (5) five fields

replaced, under warranty, during the past 5 years. 5. Offeror must show proof of construction of a minimum of 5 turn-key design build

clients with work completed within the past 5 years with similar characteristics

6. The designated Supervisory Personnel on the project shall be certified, in writing by the turf manufacturer, as competent in the installation of specified monofilament material, including sewing seams and proper installation of the infill mixture.

7. Installer shall be certified by the manufacturer and licensed.

8. The installer supervisor shall have a minimum of 5 years experience as either a

construction manager or a supervisor of synthetic turf installations

Synthetic Turf Installer Base of Design Performance Specifications:

1. The fibers shall be tufted to a finished pile height of a minimum of 2”. The synthetic turf fabric shall be filled with 70% SBR rubber and 30% silica sand.

2. The fiber shall be a proven athletic caliber yarn designed specifically for outdoor use

and treated with UV inhibitor and stabilizers to resist the effects of ultraviolet degradation, heat, foot traffic, water and airborne pollutants. The fiber shall contain no toxic substances or heavy metals.

3. The installed artificial grass monofilament turf shall have the following minimum properties:


Standard Property Specification ASTM D1577 Fiber Denier 9,000+ ASTM D3218 Tape Thickness 125 Microns ASTM D5823 Pile Height 2.25” ASTM D5793 Stitch Gauge 3/8” - 3/4” ASTM D5848 Pile Weight 41oz/square yard ASTM D5848 Primary Backing 8 oz/square yard ASTM D5848 Secondary Backing 18+oz/square yard ASTM D5848 Total Weight 67oz/square yard ASTM D1335 Tuft Bind (Avg) 10 lb-F ASTM D5034 Grab Tear Strength >225 lbs/force ASTM D4491 Carpet Permeability >35 inches/hour ASTM F1936 Impact Attenuation (Gmax) <130 (at install)

4. The entire backing shall be coated with holes perforated throughout the backing at the

Synthetic Turf Manufacturer’s recommended interval to allow for drainage. Partially coated backings or latex coating materials shall not be acceptable.

5. The Primary Backing shall consist of two layers of woven fabric and one layer of non-woven fabric (minimum of (3) three separate backing layers). Primary backing must contain UV stabilizers and must pass 500 hours of QUVA testing.

6. The Secondary Backing of high-grade polyurethane shall be applied to the Primary Backing at a minimum of18 oz/yd2. Secondary Backing adds resistance to water degradation and strengthens grip on fibers. The tuft bind shall be a minimum average of 10 lb-F.

7. Base system will include single letter logo at midfield; school name in one end zone

and mascot name in the other; single letter color; and striping and markings for football (white), soccer (yellow) – reference marks only the six yard end boxes; men’s and women’s lacrosse (red) – reference marks only.

8. Install Football Goal Posts at both ends of the field.

9. Pre-Installation Conference: Conduct conference at project site at time to be determined by Architect. Review methods and procedures related to installation including, but not limited to, the following:

a. Inspect and discuss existing conditions and preparatory work performed under other contracts.

b. In addition to the Contractor and the installer, arrange for the attendance of installers affected by the Work, The Owner’s representative, and the Architect.


Synthetic Turf Submittals:

1. Product data: a. Submit catalog cuts, material safety data sheets (MSDS), brochures,

specifications; preparation and installation instructions and recommendations; storage, handling requirements and recommendations.

b. Submit fiber manufacturer's name, type of fiber and composition of fiber. c. Submit data in sufficient detail to indicate compliance with the contract

documents (Performance Specification) d. Submit manufacturer's instructions for installation. e. Submit manufacturer's instructions for maintenance for the proper care and

preventative maintenance of the synthetic turf system, including painting and markings.

2. Installation details

3. Samples: Submit samples, 9 x 12 inches, illustrating details of finished product in

amounts as required by General Requirements, or as requested by Owner.

4. Field layout and striping plans: a. Indicate field layout; field marking plan and details for the specified sports;

methods of attachment, field openings and perimeter conditions. b. Show installation methods and construction indicating field verified

conditions, clearances, measurements, terminations, drainage. c. Provide joint submission with related trades when requested by Owner. d. Details on construction, especially any details that may deviate from plans

and specifications.

5. Testing Certification: Submit certified copies of independent (third-party) laboratory reports on ASTM testing:

a. Pile Height, ASTM D5823 b. Face Weight & Total Fabric Weight, ASTM D5848. c. Primary & Secondary Backing Weights, ASTM D5848. d. Tuft Bind, ASTM D1335. e. Grab Tear Strength, ASTM D5034. f. Water Permeability, ASTM D4491

6. Project Record Documents: Record actual locations of seams, drains and other

pertinent information in accordance with Specifications, General Requirements.

7. Submit manufacturer's instructions for maintenance for the proper care and preventative maintenance of the synthetic turf system, including painting and markings.

8. The Contractor shall notify the Owner of any discrepancies or recommended deviations from the Performance Specification.


Synthetic Turf Warranty:

1. Warranty: The Synthetic Turf Contractor shall submit it Manufacturer’s Warranty, which guarantees the usability and playability of the synthetic turf system for its intended uses for an eight (8) year period commencing with the date of Substantial Completion.

2. The warranty submitted must have the following characteristics:

a. Must provide full-field coverage for a minimum of eight (8) years from date of Substantial Completion. If the Synthetic Turf Contractor is able to provide a warranty for more than eight years this will be considered in the evaluation.

b. Must warrant materials and workmanship, c. Must warrant that the materials installed meet or exceed the product

specifications within manufacturing tolerances, d. Must have a provision to either repair or replace such portion of the installed

materials that are no longer serviceable to maintain a serviceable and playable surface,

e. Must be a Manufacturer’s warranty from a single source covering workmanship and all self-manufactured or procured materials,

f. Must not be limited to the amount of annual usage, g. Must provide, at the time of bid, a copy of its pre-paid 3rd party insurance

policy. This policy must have an annual aggregate amount of no less than $20 million, and a per incident limit of no less than $1 million per claim.

h. The insurance policy must be underwritten by an “AM Best” A rated carrier. Provide proof of A.M. Best rating for the insured warranty provider.

i. Must cover full 100% replacement value of total square footage installed. j. The artificial grass field turf shall maintain a G-max not less than 170 for the

life of the Warranty.

3. The following documents must be provided with the bid submission process: a. Warranty Certificate b. Accord Certificate c. Copy of Insurance Policy

4. Bidder must provide equal or greater system and warranty as noted.

Stadium LED Lighting Manufacturer Qualifications:

1. Manufacturer to provide a list of project references of similar outdoor LED Sports Lighting completed within the past three years. List must be of projects using the exact technology being proposed for this project


Stadium LED Lighting Base of Design Performance Specifications:

1. Lighting Design for each of the Dekalb County Football Stadium must have 50 footcandle light levels with a 2.0:1.0 uniformity. using 72 grid points (30’ x 30’ grids).

2. LED life expectancy rating at L70 ratings per TM-21

3. Wattage for the entire system with all fixtures operation shall not exceed and

average of 54 kW. 4. Mounting heights shall be at a height to insure a minimum aiming angle of 25

degrees for each fixture while achieving the required off-site candela values contained in these guidelines.

5. Provide maintained light scans. These are the target footcandles levels will not

drop below during the guarantee period – 10 years. 6. Lighting system must be designed to comply with current applicable building

codes and minimum 100 mph wind speed. Cross arms shall be designed to withstand minimum 150 mph winds and maintain luminaire aiming alignment.

7. Momentary power interruption illumination system shall be provided to provide

coverage during failure of primary system. Emergency Egress lighting must be provided at Stadium per current Georgia Life Safety Code.

8. Manufacturer shall provide software that allows DCSD the ability to control

settings of stadium lights while mobile. 9. All components shall be UL listed. 10. Lighting design drawings showing spill light levels in footcandles at 300' from the

perimeter around the field. Max vertical footcandles shall not exceed .15 footcandles. Max candela glare shall not exceed 4000 candela.

11. Remote ballast, capacitors, fusing and safety disconnects for luminaries shall be located in an aluminum enclosure on each pole approximately 10’ above grade.

Stadium LED Lighting Required Submittals:

1. Provide a comprehensive lighting drawing(s) and plan submittal with appropriate

data including: a. System design with details on steel poles, foundations meeting IBC Building

Code 2012 addition, 115 mph winds. b. Structural Design: The stress analysis and safety factor of the poles shall

conform to AASHTO, Standard Specifications for Structural Supports for Owner’s Preliminary Program Narrative of 14 May 2015 Adam’s Stadium Improvements #200-422

Highway Signs, Luminaires and Traffic Signals. c. The foundation design shall be based on soils that meet or exceed those of a

Class 5 material as defined by IBC. d. Crossarm/fixture configuration design including wind-loading certification

to meet 150 mph requirements. e. Remote electrical enclosure at the base of each pole for all drivers and

associated electrical components. f. Overcurrent protection to include surge protection, fusing, and grounding for

poles, fixtures and electrical enclosures. g. Internal wiring h. Fixture construction (with LED lense protection) and thermal management

strategy. i. UL Listing on system and components j. Pole locations k. Outline of field being lighted, as well as pole locations referenced to the

center of the field (x & y). Illuminance levels at grid spacing specified l. LED cut sheet from the chip manufacturer

2. Summary table showing the number and spacing of grid points; average, minimum and maximum illuminance levels in foot candles (fc); uniformity including maximum to minimum ratio, coefficient of variance and uniformity gradient; number of luminaries, total kilowatts, light loss factor and applied lumens per watt values for specific design.

3. Lighting design drawings showing spill light levels in footcandles at 300' from the

perimeter around the field. Max vertical footcandles shall not exceed .15 footcandles. Max candela glare shall not exceed 4000 candela.

4. Luminaire Aiming Summary - Document showing each luminaire’s aiming angle

and the poles on which the luminaries are mounted. Each aiming point shall identify the type of luminaire.

5. Control and Monitoring - Manufacturer shall provide written definition and

schematics for automated control system to include monitoring. They will also provide examples of system reporting and access for numbers for personal contact to operate the system. Manufacturer must also disclose any monitoring costs for 25 years and who is responsible for monitoring. If the manufacturer is not the monitoring agent, information on the company responsible for monitoring must be provided.

6. Photometric reports by a certified, accredited laboratory must be provided to

demonstrate the fixtures ability to achieve the specified performance. Reports shall be certified by a qualified independent testing laboratory with a minimum of five years experience or by a manufacturer’s laboratory with a current accreditation under the National Voluntary Laboratory Accreditation Program for Energy Efficient Lighting Products.

7. Field test report from licensed professional engineer will be required to


substantiate the ability to maintain light levels for 10 years or 10,000 hours. Engineer conducting the report must have no affiliation with the manufacturer and report must be based on actual testing data.

Stadium LED Lighting Warranty:

1. Warranty - Provide written warranty information including all terms and conditions. Include coverage for equipment replacement for all components (foundation to pole top), labor and light level guarantees. Warranty must insure light levels to be maintained throughout the warranty period of 10 years.

Stadium Parking Lot Lighting Base of Design Specifications:

1. Provide adequate exterior lighting at stadium parking and walkway areas for security. Fixtures shall be energy efficient, vandal resistant, 277 volt metal halide.

2. Parking Lot lights shall be 400 watt. 3. Exterior fixtures shall be controlled by building automation system with local

override and photocells. All exterior lighting shall be controlled by an energy management system with astronomical clock and local override switch.

Acceptable Outdoor Track Installer and Manufacturer Qualifications:

1. The installer must have installed a minimum of 10 outdoor track facilities in the last 4 years using the exact, IAAF certified, synthetic track surfacing, as specified herein with the contractor bidding this project.

2. The manufacturer must have a minimum of 10 years of experience with compound two-part polyurethane for athletic surfaces.

3. The installer is to provide a list of completed facilities, minimum of 10 which are

certified to meet IAAF/NCAA rules & regulations, utilizing the same product as specified.

4. The manufacturer must have a minimum of 10 years of experience with compound

two-part polyurethane for athletic surfaces. Acceptable Track Systems:

1. The Contractor shall install a Spurtan® BV Sythetic Track Surface, Fisher Tracks FT Poly Mat SW 20K Sandwich System, Beynon BSS 300 Sandwich System or epiQ TracksTM X1000 Embedded Sandwich System and their associated components.

2. The Contractor shall clearly identify which approved system is included in their base bid proposal.


Additional Track and Field Related Scope Items:

1. The Contractor shall remove and replace the track surfacing and the sand pit at the triple jump/long jump area. The Contractor shall install take-off boards at the long jump/triple jump area.

2. The Contractor shall remove existing asphalt track and field event surfaces.

3. The Contractor shall remove and replace the discus and shot-put field events. 4. The Contractor shall install a new pole vault box at the pole vault field event area. 5. All field improvements shall conform to the NFHS guidelines.

Track System Submittals:

1. Provide shop drawings for the running track and field events including striping layout with dimensions.

2. Provide material product data sheets. 3. Standard printed specifications of the synthetic track surfacing system to be

installed on this project. 4. An affidavit attesting that the synthetic track surfacing material to be installed

meets the requirements defined by the manufacturers currently published specifications and any modifications outlined in those technical specifications.

5. A synthetic track surfacing system sample, 12” x 12”in size, of the same synthetic

track surfacing system to be installed on this project.

6. A current IAAF Certificate proving the product to be installed meets the current IAAF Performance Standards for Synthetic Surfaced Athletics Tracks (Outdoor).

Track System Warranty:

1. Synthetic track surfacing system shall be fully guaranteed against faulty workmanship and material failure for a period of five (5) years from the date of acceptance.

2. Synthetic surfacing material found to be defective as a result of faulty workmanship and/or material failure shall be replaced or repaired at no charge, upon written notification within the guarantee period


Stadium Fencing Scope:

1. Replacement of existing fencing and all fencing components with Vinyl Coated Fencing and related components including but not limited to: pickets, posts, rails, gates, hardware, and accessories.

Project Special Requirements

1. Football season typically goes from mid-August to mid-November. The turf installation must be complete in time for football season. No construction can take place at the football stadiums during football season unless there are extenuating circumstances and DCSD gives the contractor approval to work for specified time periods.

2. Soccer / Lacrosse season typically goes from early February to mid-May. DCSD is

arranging to have the stadium scheduled games moved to another stadium location to allow the contractor to have access to the stadium during this time period to allow for construction activities.

3. DCSD Athletics Department may compose a committee to ensure fields are being

built to the community’s satisfaction. These meetings would be a mandatory requirement for the contractor to attend and provide a status to the committee.


Alternates

Deductive Alternate #1:

Furnish and install the impermeable Spurtan® BSS Synthetic Track Surface, Fisher Tracks FT Poly Mat ISS 15K System, Beynon BSS 200 Synthetic Track Surface or the epiQ Tracks® V300 Impermeable Structurally Sprayed Base Mat System in lieu of the Spurtan® BV Synthetic Track Surface, Fisher Tracks FT Poly Mat SW 20K Sandwich System, Beynon BSS 300 Sandwich System or epiQ TracksTM X1000 Embedded Sandwich System.


Eliminate all work associated with the replacement of the field events from the base bid (this includes: pole vault box, sand boxes, and discus and shot-put field event components).

Add Alternate #3: Add men’s and women’s hurdles package that complies with NFHS guidelines.

Add Alternate #4:

Furnish and install hollow aluminum fencing and all related components including but not limited to: pickets, posts, rails, gates, hardware, and accessories in lieu of Vinyl Coated Fencing and the same related components.


Deduct all LED lighting components and design and build an HID lighting system per the below base of design performance specifications and requirements:

Stadium Lighting Manufacturer Qualifications:

Manufacturer to provide a list of project references of similar outdoor HID Sports Lighting completed within the past three years. List must be of projects using the exact technology being proposed for this project

Stadium Lighting Base of Design Performance Specifications:

1. Lighting Design for each of the Dekalb County Football Stadium must have 50 footcandle light levels with a 2.0:1.0 uniformity. using 72 grid points (30’ x 30’ grids).

2. Wattage for the entire system with all fixtures operation shall not exceed and average of 96 kW.


3. Mounting heights shall be at a height to insure a minimum aiming angle of 25 degrees for each fixture while achieving the required off-site candela values contained in these guidelines.

4. Provide maintained light scans. These are the target average footcandles levels

that the lighting system will not drop below during the guarantee period of 25 years.

5. Lighting spill light levels in footcandles at 300' from the perimeter around the field

are to be max vertical footcandles l not exceeding 1.25 footcandles. Max candela glare shall not exceed 37,000 candela.

6. Crossarm/fixture configuration design including wind-loading certification to meet

150 mph requirements

7. Momentary power interruption illumination system shall be provided to provide coverage during failure of primary system. Emergency Egress lighting must be provided at Stadium per current Georgia Life Safety Code.

8. Manufacturer shall provide software that allows DCSD the ability to control settings of stadium lights while mobile.

9. All components shall be UL listed.

Stadium Lighting Submittals:

1. Provide a comprehensive lighting drawing(s) and plan submittal with appropriate

data including: a. System design with details on steel poles, foundations meeting IBC Building

Code 2012 addition, 115 mph winds. b. Structural Design: The stress analysis and safety factor of the poles shall

conform to AASHTO, Standard Specifications for Structural Supports for Highway Signs, Luminaires and Traffic Signals.

c. The foundation design shall be based on soils that meet or exceed those of a Class 5 material as defined by IBC.

d. Crossarm/fixture configuration design including wind-loading certification to meet 150 mph requirements.

e. Remote electrical enclosure at the base of each pole for all drivers and associated electrical components.

f. Overcurrent protection to include surge protection, fusing, and grounding for poles, fixtures and electrical enclosures.

g. Internal wiring h. UL Listing on system and components i. Pole locations j. Outline of field being lighted, as well as pole locations referenced to the

center of the field (x & y). Illuminance levels at grid spacing specified 2. HID lamp cut sheet with rated lumen values and rated lamp life for footcandle

performance at recommended replacement intervals.


3. Summary table showing the number and spacing of grid points; average, minimum

and maximum illuminance levels in foot candles (fc); uniformity including maximum to minimum ratio, coefficient of variance and uniformity gradient; number of luminaries, total kilowatts, light loss factor and applied lumens per watt values for specific design.

4. Luminaire Aiming Summary - Document showing each luminaire’s aiming angle

and the poles on which the luminaries are mounted. Each aiming point shall identify the type of luminaire.

5. Control and Monitoring - Manufacturer shall provide written definition and schematics for automated control system to include monitoring. They will also provide examples of system reporting and access for numbers for personal contact to operate the system. Manufacturer must also disclose any monitoring costs for 25 years and who is responsible for monitoring. If the manufacturer is not the monitoring agent, information on the company responsible for monitoring must be provided.

6. Field test report from licensed professional engineer will be required to

substantiate the ability to maintain light levels for 25 years or 12,500 hours. Engineer conducting the report must have no affiliation with the manufacturer and report must be based on actual testing data.

7. Photometric reports by a certified, accredited laboratory must be provided to demonstrate the fixtures ability to achieve the specified performance. Reports shall be certified by a qualified independent testing laboratory with a minimum of five years experience or by a manufacturer’s laboratory with a current accreditation under the National Voluntary Laboratory Accreditation Program for Energy Efficient Lighting Products.

8. Lighting design drawings showing spill light levels in footcandles at 300' from the

perimeter around the field. Max vertical footcandles shall not exceed 1.25 footcandles. Max candela glare shall not exceed 37,000 candela.

Stadium LED Lighting Warranty:

Warranty - Provide written warranty information including all terms and conditions. Include coverage for equipment replacement for all components (foundation to pole top), labor and light level guarantees. Warranty must insure light levels to be maintained throughout the warranty period of 25 years.
