Program

Committee Meeting

July 21, 2020

Item #3

Committee ☐ Community Garden ☒ Programs Committee ☐ Finance ☐ Outreach ☐ REAL

Purpose: To Update the Committee with COVID-19 and District programs. Meeting Date

and Time: Tuesday, June 23 ,2020 6:00 pm

Date and Time of Next

Meeting:

Tuesday, July 21, 2020

Chair: ☒ J. Vern Cromartie, Ed.D. Board Members: ☒Linda Strong

Staff:

Special Guests:

☒ Sabrina Hansen, ☐ Jasmine Cisneros, Community Outreach Specialist ☒ Martha Hernandez, Community Outreach Specialist Greater Faith Food Pantry Louis Garrett, Director Carolyn Jones, Coordinator Sammie Lewis, Assistant Coordinator

Agenda Item #1 Call to Order/ Roll Call Discussion: The meeting was called to order at 6:42 p.m. Both Committee members and LMCHD

staff were present. Action:

☐ Needs Staff Assistance ☐ Needs to go to Full Board

Agenda Item #2 Public Comments Discussion: There were no public comments.

Action: ☐ Needs Staff Assistance ☐ Needs to go to Full Board

Agenda Item #3 Review and Discuss, Minutes of the April 21, 2020 Program Committee Meeting Discussion: Director Cromartie stated if all the changes have been done and yes, staff has made the

changes he requested. Director Cromartie would like to get an update on LMCHD website to be able to view upcoming events.

Action: LMCHD staff will update LMCHD website by adding upcoming events and bring it to the next Program committee meeting. ☒ Needs Staff Assistance ☐ Needs to go to Full Board

Agenda Item #4 Review/Discuss Minutes of the May 19, 2020 Programs Committee Meeting Discussion: There are no comments for the committee.

Action: ☐ Needs Staff Assistance ☐ Needs to go to Full Board

Agenda Item #5 Review/Discuss the Coronavirus and the LMCHD response- Martha Hernandez Discussion: Outreach Specialist Martha Hernandez provided the following update:

1. A cost break-down of N95 versus reusable cloths mask. She explained that LMCHD would not be able to purchase N95 masks because they are exclusively for hospitals and clinics;

2. Staff reported that the office would be returning to the office July 1st. Director Cromartie asked if offices could be open in the Contra Costa County and which guidelines does LMCHD follow. Staff explained to the Committee that they follow the Contra Costa County phases and guidelines;

3. Staff reported about the ACHD webinar on “Reopening Government During the Coronavirus Pandemic,” where it was discussed what businesses should know about opening their doors during the COVID-19 pandemic;

4. Staff also gave updates on COVID-19 cases by race/ethnicity. Director Cromartie suggested staff look at the county or state website as guidance to be able to provide race/ethnicity numbers by non-Latinos, non-white, and non-Asian.

Action: LMCHD staff will bring to the next meeting a: 1. Breakdown on how the COVID-19 emergency fund was spent, 2. Breakdown where LMCHD had distribute face masks too, 3. An update of cases of race and ethnicity.

☒ Needs Staff Assistance ☐ Needs to go to Full Board

Agenda Item #6 Review/Discuss All District Sponsored Program and Work Plans- Greater Faith Food Pantry/Sabrina Hansen Discussion: Greater Faith Food Pantry presented their workplan. Director Cromartie would like to

make changes on their workplan. Change “primary” to “Pittsburg” and change “secondary” to “Bay Point”, and next to the number reported by the city add “bi-monthly” to know those numbers are reported monthly. Both Program Committee Directors are pleased on what Greater Faith Food Pantry are doing and recommended they be allocated $25,000.00. This is a $2,000.00 increase than Greater Faith Food Pantry previous grant allocation. Director Cromartie suggested to order tote bags to give to Greater Faith Food Pantry with LMCHD logo to put food in them. Staff presented Healthy Hearts workplan and Program Committee Directors recommended a funding allocation in the amount of $10,000 for supplies, equipment, food, and beverages. Director Cromartie will like staff to contact Healthy Hearts and ascertain how much money they have expended from the Fall grant program. Both Program Directors would like to have a special meeting to review Monique’s workplan for A More Excellent Way (Baby Showers) and would like staff to present at the next meeting, as well as, all work plans received in April.

Action: 1. LMCHD Staff will contact Healthy Hearts and invite them to the next Program

Committee Meeting and inform them of the amount to be awarded for planning purposes.

2. LMCHD Staff will add all work plans that were received in April to be reviewed at the next Program Committee meeting.

☒ Needs Staff Assistance ☐ Needs to go to Full Board

Agenda Item #7 Review/Discuss All LMCHD Direct Services Program- Dennisha Marsh Discussion: Interim Community Outreach Specialist, Dennisha Marsh, reported that staff is still

working on Memorandums of Understanding (MOUs). Also updated Dr. Penn’s “Seniors Stress Reduction” class on how many participants are registered. Director Cromartie would like to get the number of participants that join on Facebook live and for Staff to contact the 6 regular participants to see if anyone else joins the class with them. Veronica Baines, Families Supporting Families have been postponed due to a communication error and Women Supporting Women is moving 3 to 7 a week. Director Cromartie would like for the last sentence of the staff report to be clearer by adding the number of persons because 3 to 7 weeks is misleading. Director Cromartie would also like to make a change in the subject line from “of” to “and”.

Action: LMCHD staff will contact the 6 regular participants to ask if anyone else joins them

during Dr. Penn’s class. LMCHD Staff will bring an update on the number of participants who join live on Facebook. ☒ Needs Staff Assistance ☐ Needs to go to Full Board

Agenda Item #8 Review/Discuss the Community Food Co-op Feasibility Study- Jasmine Cisneros Discussion: Staff reported that the Community Food Co-op Feasibility Study has been posted on

LMCHD website. Director Cromartie and Director Strong wanted to know the due date which is July 15. They would like to add the Community Food Co-op Feasibility Study on the next Program Committee Meeting and present proposals to the next Board meeting on July 20th for review.

Action: LMCHD staff will put the Community Food Co-op Feasibility Study on the next meeting agenda. ☒ Needs Staff Assistance ☐ Needs to go to Full Board

Agenda Item #9 Review/Discuss the Good Health Best Practices Award – Director Strong Discussion: The Committee stated that the District would be giving out the Good Health Best

Practices Award. They encouraged staff to suggest businesses/organizations for the award. The Committee would like to present an award to “Golden Star Market” after the shelter at home order is over.

Action: ☐ Needs Staff Assistance ☐ Needs to go to Full Board

Agenda Item #9 Adjournment Discussion: The meeting was adjourned at 8:02 p.m.

Action: ☐ Needs Staff Assistance ☒ Needs to go to Full Board

Item #4

July 21, 2020

To: LMCHD Board of Directors

From: Martha Hernandez, Interim Community Outreach Specialist

Subject: Update on COVID-19

DISCUSSION:

At the June 23, 2020, the Programs Committee requested the following items:

1. An update of cases of race and ethnicity, (Attachment A)

2. A breakdown where face mask has been distributed, (Attachment B)

3. A break down on how the Covid-19 emergency fund was spent, (Attachment C)

As of July 13, 2020, the Contra Costa County has updated a few things since that last meeting.

Due to the increase of COVID-19 cases the county has not moved forward with the opening

business since June 17, 2020. Contra Costa County has postponed their road map until further

notice. Governor Galvin Newsom has announced a temporary closure of several types of indoor

businesses and activities. This has taking to effect immediately, all countries must close dine-in

restaurants, wineries and tasting rooms, movie theaters, family entertainment centers, and more.

Contra Costa County businesses and activities that have been affected by this order are non-

essential business offices, hair salons, barbershops, indoor malls, indoor worship, and indoor

protests. These businesses and activities should be close as of July 13, 2020, unless they can be

modifying to be outside or by pick up. On July 7, 2020, Contra Costa County announced face

covering is required and mandatory. Everyone should be wearing a face-covering. Governor

Newsom mention for anyone that is not wearing a facemask can be fined between $100-$500.

Contra Costa County has had three skilled nursing facilities outbreaks since the beginning of

COVID-19.

Attachment A

Attachment B

Mask Distribution

Food Pantries:

Name Quantity City

Good Shepherd Our Lady Queen of World

20 Pittsburg

St. Peter Marty 20 Pittsburg Our Lady Queen of World 20 Bay Point First Baptist Church 10 Pittsburg Los Medanos College food pantry

12 Pittsburg

New Destiny 25 Pittsburg Skilled Nursing Facilities:

Name Quantity City Sivi lay Elderly Homecare 25 Pittsburg

Pittsburg skilled nursing facility

30 (n95 mask 2nd) 10 (n95 mask 1st)

Pittsburg

Stone Village 10 (n95 mask) Pittsburg Diamond Ridge Healthcare Center

10 (n95 mask) Pittsburg

St. Vincent de Paul Rota Care 50 (n95 mask) Pittsburg

Local stores in Bay Point:

Name: Location: Quantity: Safeway Bay Point 50

Staff:

Name Quantity Dennisha Marsh 5 Martha Hernandez 5 Sabrina Hansen 5 Jasmine Cisneros 5 Ed 5 Nicole Gardner 5

LMCHD plans to distribute to this location in the next weeks:

Attachment C

Item #5

DATE: 7/15/2020 TO: Programs Committee FROM: Sabrina Hansen-Beardsley, Grants & Evaluations Assistant SUBJECT: LMCHD.org website updates, District Sponsored Programs workplans and updates DISCUSSION:

• LMCHD.org Updates: o Added Calendar to Community Events Page (currently blank) o Added Meeting Calendar for all District standing committees and Board Meetings on

the Notices Section o Future updates to the Gallery page o Future updates to Grants page

• Question to Committee: o Schedule for due dates Final Report for 2019-2020, Award Contract for 2020-2021.

• District Sponsored Programs workplans and updates: o Healthy Hearts Institute

§ Spoke with Ray Hart on July 1, 2020. • Extended an invitation to attend our Programs Committee Meeting on

July 21, 2020. Calendared. • Discussed expenditures for Fall Grant so that District Sponsored

Program could begin and tentative $10,000 award for 2020/2021. • Ray also discussed his appearance on a Stanford Panel and extended

invitation. I attended. Attachment B. § Received an email from Ray Hart on July 7, 2020 regarding updates and the

passing of his mother. Condolences to Healthy Hearts Institute, Ray Hart, was emailed the same day. Will extend another invitation to next Committee Meeting on August 18, 2020. Attachment B.

o Ambrose Park and Recreation District § Workplan was received via email on April 1,2020. Attachment C. § Midterm for 2019-2020 was received January 14,2020. Expenditures un-noted.

o City of Pittsburg, Pittsburg Aquatic Program § Workplan was received via email on March 12, 2020. Attachment D. § Midterm for 2019-2020 was received January 14, 2020. $15,693 was expended,

$4,307 remaining.

o Greater Faith Food Pantry § June 25, 2020

• Updated workplan completed and approved by Greater Faith. Attachment E.

• Appreciation emails to district and myself. Attachment E. o More Excellent Way

§ Workplan was received via email on April 17, 2020. Attachment F. o Reading Advantage

§ July 8, 2020 – Contacted by Deborah Polk. Updated Contact info and we discussed Workplan and Final reports. She is currently working on both.

§ Midterm for 2019-2020 was received on January 28, 2020. $6801.58 was expended, $6998.42 remaining.

o St. Vincent de Paul § Workplan was received March 31, 2020. Attachment G.

o Souljahs Village § Workplan was received March 31, 2020. Attachment H. § Midterm for 2019-2020 was received on January 15, 2020. $6,936.78 was

expended, $4,545.00 remaining. ATTACHMENTS:

• Attachment A: LMCHD.org website updates • Attachment B: Healthy Hearts Institute updates • Attachment C: Ambrose Park and Recreation District Workplan • Attachment D: City of Pittsburg, Pittsburg Aquatic Program Workplan • Attachment E: Greater Faith updated Workplan • Attachment F: More Excellent Way Workplan • Attachment G: St. Vincent de Paul Workplan • Attachment H: Souljahs Village Workplan

Attachment A

Attachment B

Healthy Hearts Institute Updates

07/01/2020 Stanford Panel Link

YouTube Link for Healthy Hearts Institute appearance on Stanford Panel

https://www.youtube.com/watch?v=1tPFyf2VobM&feature=youtu.be

07/07/2020 Healthy Hearts Update

From: Ray Harts <rharts@healthyhearts.co> Sent: Tuesday, July 7, 2020 9:00 AM To: Sabrina Hansen <shansen@lmchd.org> Subject: Update Hi Sabrina, Wanted to follow up with you and give you an update. Sadly, my Mother passed away Thursday evening. To say the least, it has set me back a bit. I have temporarily switched my focus to establishing funeral arrangements and such. I am trying to work through this but it's been difficult to get much of any other work done. I will get the request to reallocate a portion of my funding to you as soon as I can. Please bear with me. -- All the Best, Ray Harts www.facebook.com/hhi360

07/07/2020 Condolences to Healthy Heart

From: Sabrina Hansen Sent: Tuesday, July 7, 2020 1:58 PM To: Ray Harts Cc: Lamar Thorpe; Barbara Kee; Nicole Gardner; Dennisha Marsh (dmarsh@lmchd.org); Jasmine Cisneros (jcisneros@lmchd.org); Martha Hernandez <mhernandez@lmchd.org> Subject: RE: Update The staff of the Los Medanos Community Healthcare District would like to extend our deepest sympathies to you and your family, especially during this difficult time. Please stay in touch and reach out to us if needed. Take time for you and know our hearts are with you. Sincerely, Sabrina

Attachment C

1 The coordinator will be responsible for overseeing the day-to-day activities of the program or activity in question and to ensure that all expenditures are aligned with this workplan and the LMCHD’s strategic goals. The coordinator will also be responsible for presenting quarterly reports to the District Programs and Activities Committee (DPAC) and for presenting expenses exceeding an amount to be determined to the DPAC for approval.

Detailed description of the project:

The scholarship program will conduct 2-week lessons for children between the ages of 6 and 14. Classes will run Monday through Thursday for two week session with 25 minute classes. Beginning swimmers will be taught in a ration of no more than four students to one instructor. These classes will be taught with regular weekly lessons. ARC Learn to Swim Lessons, water safety, and the benefits of water exercise will be the focus of the program.

Projected duration of the project: 07/01/2020 to 06/30/2021

Number of people in District who will be served: 169

How this project relates to the District’s strategic goals, set forth above:

According to the 2015 National Research Study commissioned by the USA Swimming Foundation, ten people drown every day in the United States. Drowning is the second leading cause of accidental death in the United States among children under 14, and leading cause of accidental death for children 5 years and younger. In ethnically diverse communities, the youth drowning rate is two to three times higher than the national average. In addition, nearly 6 of every 10 African American and Hispanic/Latino children are unable to swim, nearly twice as many as their Caucasian counterparts. According to the study, while about 1/3 of white children from non-swimming families go on to learn to swim, less than 1/10 of children in non-swimming African American families do. Teaching these children can break a cycle and create generations of parent-to be who know how to swim.

Formal swimming lessons can protect young children from drowning by teaching them not to be afraid of water. According to the US Centers of Disease Control and Prevention (CDC), participation in formal swimming lessons can reduce the risk of drowning by 88%.

Overweight Children (Ages 6-14)

The Center for Disease Control states that obesity is defined as excess body fat. Doctors and scientists are concerned about the rise of obesity in children and teens because obesity may lead to heart disease, Type 2 diabetes, asthma, sleep apnea and social discrimination.

According to the Childhood Obesity Task Force, obese children may experience immediate health consequences which can lead to weight-related health problems in adulthood. Obese children and teens have been found to have risk factors for cardiovascular disease (CVD), including high cholesterol levels, high blood pressure, and abnormal glucose tolerance. In a sample of 5-to 17-year-olds, almost 60% of overweight children had at least one CVD risk factor and 25% of overweight children had two or more CVD risk factors. In addition, studies have shown that obese children and teens are more likely to become obese as adults.

In addition to suffering from poor physical health, overweight and obese children can often be targets of early social discrimination. The psychological stress of social stigmatization can cause low self-esteem which, in turn, can hinder academic and social functioning, and persist into adulthood.

Increasing physical activity through swimming is one way to prevent childhood obesity. Researchers studied the physical activity of 133 children over a three-week period using an accelerometer to measure each child's level of physical activity. They discovered the obese children were 35% less active on school days and 65% less active on weekends compared to non-obese children.

Physical inactivity as a child could result in physical inactivity as an adult. In a fitness survey of 6,000 adults, researchers discovered that 25% of those who were considered active at ages 14 to 19 were also active adults, compared to 2% of those who were inactive at ages 14 to 19, who were now said to be active adults.[33] Staying physically inactive leaves unused energy in the body, most of which is stored as fat. Researchers studied 16 men over a 14-day period and fed them 50% more of their energy required every day through fats and carbohydrates. They discovered that carbohydrate overfeeding produced 75–85% excess energy being stored as body fat and fat overfeeding produced 90–95% storage of excess energy as body fat.

Program Actions and Timeline

Action Item Responsible Party Time Frame: __/__/__ to __/__/__

District Staff Activity (if applicable)

Summer/Fall Aquatic Swim Lessons

Ambrose Recreation & Park District

7/1/2020 – 6/30/2021

Recreation/Aquatics

Program Budget and Expenses

(Please include documentation of all projected expenses)

Total Annual Budget Amount: $25,000 for Total Program

Program Item/Expense

Category of Expense

Projected Date or Time Frame of Expense:

Expense Amount

ARC Aquatic Program

Supplies 7/1/2020 – 6/30/2021

0

ARC Aquatic Program

Salaries 7/1/2020 – 6/30/2021

0

ARC Aquatic Program

Marketing 7/1/2020 – 6/30/2021

0

Scholarship 175 @ $57 7/1/2020 – 6/30/2021

$10,000.00

Total: (should equal the total budget amount)

$10,000

Bids/RFP’s (If applicable):

What other resources/in-kind donations have you leveraged/will you be leveraging for this project? Ambrose Recreation and Park District to provide $15,000 to cover additional program cost for LMCHD sponsored program

Project Contact Information:

Contact: Lori Chalifoux

Contact Address: 3105 Willow Pass Road Bay Point, CA 94565

Email: lchalifoux@ambroserec.org

Telephone: 925 439-4841

For staff use only:

This Workplan was originally reviewed and recommended by DPAC on: ___/___/___

This Workplan was originally approved at the District Board Meeting on: ___/___/___

Annual Budget for the Workplan approved by the District Board: $__________________

Date that the First Quarterly Report is due to DPAC: ___/___/___

Has the project sponsor agreed to include District sponsorship information on all of its publicity materials? _____

Attachment D

Attachment E

Attachment F

Outreach Strategy. MEW aims to target the historically underserved group of the African American population in the city of Pittsburg and Bay Point where 11,187 African Americans comprise 17 percent of the total population. MEW plans to promote Contra Costa County’s African American Baby Shower among District residents through a variety of platforms.

ATTACHMENT F

these disparities, MEW proposes to continue their project, the MEW African American Community Baby Shower program, which implements and develops programs such as the direct services of breastfeeding peer counselors and support from International Board Certified Lactation Consultation (IBCLC). MEW identifies gaps in services from several East County community needs assessments. MEW’s lactation team aims to address gaps in lactation services to reduce the African American breastfeeding disparities and improve the health of moms and infants. Through the community baby shower, families will be linked to vital health and social services programs.

Detailed description of the project:

MEW’s African American Community Baby Shower program operates in 5 phases, which includes the following:

1) Establish a collaborative of perinatal service providers. MEW will seek collaboration among local service providers to coordinate care to address the needs of the Los Medanos community.

2) Provide a scientifically-based breastfeeding peer counselor training to local community residents. MEW endeavors to develop and implement evidence-based programs to reduce breastfeeding disparities. Peer-based programs provide social support and facilitate an environment for sharing and learning about breastfeeding.

3) Engage a faith institution in Pittsburg or Bay Point and modify their environment to be more mom and baby friendly. The faith institution serves as a stable social setting that promotes and encourages mothers to breastfeed their children in a safe, supportive environment.

4) Conduct an African American Community Baby Shower. MEW’s African American Community Baby Shower raises awareness of breastfeeding and perinatal health disparities, promotes breastfeeding and connects women, men and family members to local community resources through the health fair component.

5) Mentor and train peer counselors and lactation specialists of color. In order to increase MEW’s capacity to meet the needs of the Pittsburg and Bay Point communities, MEW annually trains breastfeeding peer counselors to provide education and support to African American and low income pregnant and postpartum mothers to improve their health and link them to resources.

-Baby Shower Collaborative Committee Members. MEW’s committee members are dedicated to improving the health disparities among residents. Under the leadership of MEW, 106 committee members collaborate and provide health and social services to the community. Committee members meet regularly once a month to discuss and implement effective, innovative approaches in marketing the MEW African American Baby Shower and other events. Absent members are provided with meeting minutes along with electronic copies of flyers and recruitment forms. The members raise awareness and promote MEW’s events in the respective communities including local business, neighborhoods, churches, and other organizations.

-Flyers. MEW creates and disseminates flyers with information regarding the Baby Shower event. The flyers feature a QR code, which directs interested participants to register for MEW Events using Eventbrite on their smart phones. MEW’s volunteers in the Pittsburg and Bay Point promote MEW’s events by distributing flyers at local high schools, health clinics, shopping centers, offices, restaurants and neighboring churches.

- Eventbrite. MEW utilizes Eventbrite to analyze and detect trends among attendee’s geographic location, education, age and other demographic information. Eventbrite is a great site to market events as well.

- Social Media. In line with social media, MEW advertises on the following social media platforms: Facebook, Instagram and Twitter. In addition, MEW regularly shares current events and breastfeeding information through these three social media platforms. MEW also maintains its own website, www.MEWpeers.org, where participants view flyers, register for events, and connect to local resources.

- FMCH Programs. MEW collaborates with the Contra Costa FMCH programs to spread awareness of MEW’s programs to expecting mothers and their families. For the past 6 years, these programs have been the largest recruiter.

-White Pony Express General Store and Food Rescue Program. White Pony Express General Store and Food Rescue Program conducts ground marketing promoting MEW’s events in the District.

-Radio. MEW advertises the Baby Shower on the radio station, 1190am “The Light”, 2 months prior to the event.

Recruitment. MEW aims to recruit expecting African American women through a variety of means. First, MEW targets Contra Costa Health Service (CCHS) organizations such as WIC, FMCH, BIH, AODS, and Golden Start. Second, MEW approaches churches in the Pittsburg and Bay Point areas and leaves information about the program. MEW also collects donations from churches supporting the Baby Shower. Third, MEW’s trained community peer counselors and IBCLCs market the event to their clients,

family and friends. MEW also promotes the Baby Shower during community events such as Black History Month celebrations and the Juneteenth and Unity in Community celebrations. As an added incentive for participants to attend the Baby Shower, MEW procures gifts from local businesses.

Projected duration of the project: __07/01/20___ to _08/31/20_

Number of people in District who will be served: 3000

How this project relates to the District’s strategic goals, set forth above:

Goal One. LMCHD will improve availability of and access to direct health and mental health services for all residents of the District, with a focus on reducing the District’s health disparities.

MEW will collaborate with local service providers in increasing accessibility to resources including education, health services, and mental health services. MEW will connect African American, low income women and their families with services at the health fair component of the African American Community Baby Shower.

Goal Two. LMCHD will support preventative and public health efforts that promote and protect the personal, community, and environmental well-being and health of District residents.

After connecting the community with resources, MEW’s trained lactation consultants and peer counselors will work closely with the community to promote and protect the holistic state of wellness of the District.

Goal Three. LMCHD will engage in population-specific efforts to address those District residents that are historically underserved or particularly impacted by health disparities.

After reviewing the community needs assessment, MEW implements an African American population-specific approach among the historically underserved community to address the disparities in the District compared to national averages.

Goal Four. LMCHD will support research and educational programming that moves the Los Medanos community towards improved and innovative practices, ensures that healthcare professionals receive the best training, and further enhances service delivery to District residents.

MEW’s Executive Director, Dr. Monique Sims is a participatory researcher that assesses and communicates the findings of the MEW program across several public health arenas. Dr. Sims is committed to reducing health disparities among the African American population through the implementation of best-practice models and innovative practices.

Reference:

Population Demographics for Pittsburg, California in 2016 and 2015 (n.d.) Retrieved December 22, 2016, from https://suburbanstats.org/population/california/how-many-people-live-in-pittsburg.

Program Actions and Timeline

Action Item Responsible Party Time Frame: __/__/__ to __/__/__

District Staff Activity (if applicable)

Baby Shower Monthly Collaborative Meetings (See Attachment)

Dr. Monique Sims 07/01/2020 - 08/31/2020

Annual Peer Counselor Training Allana Samuels/ Brandi Gates

07/01/2020 -08/01/2020

Infant / mom Accommodation at partnering church – New Destiny Church in Pittsburg

Dr. Monique Sims 07/01/2020 – 08/31/2020

Community Baby Shower Dr. Monique Sims 08/01/2020

Program Budget and Expenses

(Please include documentation of all projected expenses)

Total Annual Budget Amount: $_10,000___________

Program Item/Expense

Category of Expense

Projected Date or Time Frame of Expense:

Expense Amount

PC / LC Staff Personnel 07/01/20 - 08/31/20

1000

Photography / Printing

Personnel 07/01/20 - 08/31/20

800

Event Planner Personnel 07/01/20 - 08/31/20

1200

Training / Workshops

Personnel 07/01/20 - 08/31/20

1000

Church Stipend Non-personnel 08/31/20 1000

Incentives Non-personnel 07/01/20- 08/31/20

1000

Catering / food Non-personnel 07/01/20 - 08/31/20

2000

Marketing Non-personnel 07/01/20 - 08/05/20

1000

Supplies

Equipment

Non-personnel 07/01/20 - 08/31/20

1000

Total: (should equal the total budget amount)

$10,000

Bids/RFP’s (If applicable):

What other resources/in-kind donations have you leveraged/will you be leveraging for this project? Donations for incentives from businesses. Health education and safety assistance from John Muir Health. Many community volunteers.

Project Contact Information:

Contact: Dr. Monique Sims

Contact Address: 215 Lighthouse Drive, Vallejo, CA 94590

Email: mnqsims@gmail.com

Telephone: 707-319-7489

For staff use only:

This Workplan was originally reviewed and recommended by DPAC on: ___/___/___

This Workplan was originally approved at the District Board Meeting on: ___/___/___

Annual Budget for the Workplan approved by the District Board: $__________________

Date that the First Quarterly Report is due to DPAC: ___/___/___

Has the project sponsor agreed to include District sponsorship information on all of its publicity materials? _____

Attachment G

Attachment H

Item # 7

Debbie Suassuna G2G Research Group/Columinate

10809 Garden Mist Drive #2064 Las Vegas, Nevada 89135 (858) 227-0092 debbie@q2qresearch.com debbiesuassuna@columinate.coop

June 1 6, 2020

Los Meadanos Community Healthcare District 231 1 Loveridge Road RECEIVED

Pittsburg, CA 94565 JUL 0 7 2020

Initial:

LMCHD:

Enclosed you will find eight (8) proposal copies, with one ( l ) clearly marked "Original" for a market study to evaluate the sales potential for a proposed food co-op in Pittsburg, California. The proposal includes a description of my company's qualifications, as well as my qualifications and experience to conduct this market study; the names of all personnel involved in working on this market study; the approach my company will undertake in conducting this market study; a list of three reference projects; and a statement of no conflict. In addition, I am enclosing a fee proposal and a Certificate of General Liability Insurance, but no workers compensation documentation as my company is exempt from providing workers' compensation. The automobile liability insurance will be included as part of the rental agreement when a car is rented for the market visit/field evaluation phase of the overall market study project. And finally, an electronic version of the proposal and accompanying documentation has been emailed to office@lmchd.org.

If you have any questions regarding this proposal submission or if additional information is necessary, you may reach me using the contact information presented at the top of this transmittal letter. Thank you for allowing me the opportunity to submit the endosed proposal.

Sincerely yours,

Debbie Suassuna CEO - G2G Research Group Location Research Consultant - Columinate Enclosures: Proposal, Certificate of Liability Insurance, and Fee Proposal

Guiding Your Store Location Strategy

June 1 6, 2020

Los Meadanos Community Healthcare District 231 1 Loveridge Road Pittsburg, CA 94565

Reference: Market Study Proposal Proposed Food Co-op Pittsburg, CA

LMCHD:

I have prepared this proposal for a market study to evaluate the sales potential for a proposed food co-op to be located in Pittsburg, California. This letter will present a summary of my company's qualifications to perform this market study; my qualifications and experience in conducting market studies for food co-ops; the work plan/approach I would follow in carrying out the market study of the Pittsburg area, resulting in the development of a sales forecast for the proposed food co-op (it' s important to understand that a market study does not include a financial feasibility/pro-forma analysis for your proposed food co-op); a list of three reference projects; and a statement of no conflict.

FIRM QUALIFICATIONS AND KEY PERSONNEL

I have over 30 years of experience in conducting site location research in the retail and restaurant industries, both as a consultant for a variety of retailers, and as an in-house research expert for Williams-Sonoma, Inc. Prior to forming G2G Research Group, I worked within the Real Estate Department of Williams-Sonoma, Inc., where I was responsible for the site location and consumer research activities for all retail brands (i.e., the WilliamsSonoma, Pottery Barn, Pottery Barn Kids, West Elm, and Williams-Sonoma Home brands). In addition, I was employed for 13 years by Thompson Associates (now Pitney Bowes MapInfo) which is a full-service consulting firm offering a variety of location and market research services that help retailers, restaurants, and banks make SUCCeSSfUl location, marketing, merchandising, or operational decisions. I started my own company (G2G Research Group) in 2007 with the purpose of providing food co-ops in particular, with accurate, reliable, and affordable site location analysis. Since January 2008, I have partnered with Columinate (formerly CDS Consulting Co-op) to conduct market studies for hundreds of food co-ops across the country. As a shared service cooperative, Columinate (https://columinate.coop/) offers a harmonious collective of diverse perspectives among its consultants who are united by a mission to help your co-op thrive. Columinate has been operating for three decades to meet the development needs of organizations that are driven by purpose and is able to draw upon its vast experience to share insights and actions that save your time, energy, and resources for the work that matters most (please refer to my company's website for a list of all of my co-op clients across the US: http://www.g2gresearch.com/index.cfm(clients.htm). The key personnel that will be assigned to your rmarket study are as follows:

10809 Garden Mist Drive #2064, Las Vegas, NV 89135 A office: 858.227.0092 A fax: 858.227.9795 Key Personnel Qualifications/Experience Role

Debbie Suassuna 30+ years working as a location Project Manager and sole

research expert; 1 1 years consultant working on this

working on market studies for market study

food co-ops PROJECT APPROACH

The work plan/approach I would follow in carrying out this market study of the Pittsburg area resulting in the development of a sales forecast for the proposed food co-op would include several steps consisting of the following:

Information from LMCHD regarding intentions for the proposed food co-op in terms of its format, contemplated size, merchandising characteristics, operational considerations, etc.;

Evaluation of the proposed sites being considered for the proposed food co-op (the fee presented in this proposal assumes that up to three alternative sites will be evaluated in Pittsburg) in order to evaluate the site (visibility, ingress/egress, parking, layout on the site, store size, etc.) and location (location type, accessibility, retail synergy etc.) characteristics;

Determination of the relevant trade area to be served by the proposed food coop; Review of the distribution of the trade area population and its demographic

characteristics; Evaluation of patterns of trade area access; Identification and evaluation of all relevant competition; and Development of the sales forecasts for the proposed food co-op.

I propose to come to Pittsburg in order to conduct the market study fieldwork. During that time, I would evaluate the market area, reviewing the specific sites under consideration, prevailing patterns of trade area access, the distribution of population and demographic characteristics throughout the market, and the competitive environment within which the proposed food co-op will operate. Upon completion of the fieldwork, I would develop the sales forecast and write the final report. The final report would generally be acceptable by most banks and financial institutions as part of a loan application package, and will summarize the following: the conclusions and recommendations emanating from this study; the results of the sales forecast analysis, on which the findings and conclusions will be based; the trade area served by the proposed food co-op; the facility, site, and location characteristics of the proposed sites; the competitive environment within the market area; and the methodology employed in carrying out the objectives of the study. It will also include any relevant maps and tables.

I utilize a rather extensive proprietary database of market performance, trade area, and sales performance data for many existing food co-ops. This information would be used in evaluating the sales potential for the proposed food co-op. The methodology whereby this information would be used employs the concept of analogs. After determining the anticipated trade area to be served by the proposed co-op, I would assemble the population and demographic characteristics for each census tract in the proposed trade area. Then, using analogous information from other existing co-ops in my proprietary database, I would assign an estimated sales per capita rate to each census tract. This rate, when multiplied by each tract's population, would result in an estimate of the sales

dollars to be derived from each trade area sector. Then, after summing these census tract sales

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for the defined trade area, I would determine what level of sales would likely be achieved from beyond the trade area. The total of trade area and beyond-trade-area sales would constitute the estimate of sales potential for the proposed food co-op. The following table summarizes the tasks involved in this work plan/approach and the estimated timeline:

Task

Gather Data from LMCHD (addresses of proposed co-op sites; intentions for the co-op in terms of its

Timeline (Tentative)

format, merchandising characteristics, operational considerations, etc.)

Week of September 7, 2020

Pittsburg Market Visit/Field Evaluation Week of September 1 4, 2020

Data Analysis/Sales Forecast Analysis Week of September 21 , 2020

Report Writing & Final Report Submission to LMCHD Week of September 28, 2020

REFERENCES

The following three reference projects are similar in nature to the proposed market study for LMCHD in Pittsburg, California:

l . Community Mercantile: Market Study for a Proposed Food Co-op in Kansas City, Kansas

A market study was conducted for Community Mercantile to evaluate the sales potential for a proposed food co-op to be located in a diverse community in downtown Kansas City, Kansas. The market study was originally conducted in 2017 and updated in 201 9; and the new co-op is scheduled to open in 2020.

Rita York Hennecke General Manager Community Mercantile 901 Iowa Street Lawrence, KS 66044 (785) 843.8544 gm@themerc.coop

2. People's Food Co-op Kalamazoo: Market Study for a Proposed Food Co-op in Portage and/or Grand Rapids, Michigan

A market study was conducted for PFC Kalamazoo to evaluate the sales potential for proposed food co-ops to be located in either the Portage or Grand Rapids market areas (including a site located in a diverse community in downtown Grand Rapids). The market study was originally conducted in 2016 and updated in 2017 (for Grand Rapids Food Coop) and in 2019 (for PFC Kalamazoo). No sites have been acquired for either new co-op as of yet.

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Chris Dilley General Manager People's Food Co-op of Kalamazoo 507 Harrison Street Kalamazoo, Ml 49007 (269) 342-5686 chris@peoplesfoodco-op.orq

3. Seward Community Co-op: Market Study for a Proposed Food Co-op in Minneapolis, Minnesota

A market study was conducted for Seward Community Co-op to evaluate the sales potential for a proposed food co-op to be located in a diverse community in Minneapolis, Minnesota. The market study was conducted in 2014 and updated in 2015; and the new co-op opened in 2015.

Sean Doyle General Manager Seward Community Co-op 2823 East Franklin Avenue Minneapolis, MN 55406 (612) 338-2465 sdoyle@seward.coop

STATEMENT OF NO CONFLICT

G2G Research Group and, to the best of my knowledge Columinate, do not have any current or potential conflicts of interest or personal interests with the proposed food co-op in Pittsburg, California.

If you have any questions, or if there is any other information you need, I hope you'll let me know. I look forward to the opportunity of working with LMCHD on this market study in Pittsburg, California.

Sincerely yours,

Debbie Suassuna CEO - G2G Research Group Location Research Consultant - Columinate

FEE PROPOSAL

The fee for conducting the market study is $7,500 plus expenses. Expenses will include travel to the market area, car rental and gas, lodging, meals, and incidentals. In addition, there will be charges for cartographic services ($300) and demographic data ($100). Expenses for travel,

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cartography, and data will not exceed $2,500. A retainer fee of $5,000 WOUld be required to begin the market study. Please mail your retainer check made out to "Columinate" to Wegner CPAs, 2921 Landmark Place, Suite 300, Madison, WI 53713. The remaining balance will be invoiced through Columinate once the market study has been completed and the final report has been submitted to LMCHD. Columinate invoices are generally payable upon receipt. The following table summarizes the cost breakdown of this project:

Item Hourly Rate Hours Cost

Client Interaction/Preparation for Field Evaluation $150 4 $600

Field Evaluation/Travel Time $150 20 $3,000 Data Analysis/Sales Forecasts $150 23 $3,450 Report Writing Demographic Data Fee Cartographic Fee Travel Expenses

Total Project Fee

Market Study Reimbursement Schedule

$150 3

$450 $100 $300

TBD $2,

TBD

Amount

Retainer/Deposit required before work commences on market study $5,000

Final Invoice (Balance) due after final report submission $5,000