professional tips and advice for formatting your ... · professional tips and advice for formatting...
TRANSCRIPT
Professional tips and advice for formatting
your dissertation and thesis.
Join us for the fun!
Monday • February 15, 2010
Tuesday • February 23, 2010
Morrison Room 100
BAYLOR 2012
Baylor will make its influence felt in the
academic world and in our larger society as
an institution informed and motivated by its
Christian identity.
Such influence requires a depth of scholarly
excellence and a volume of scholarly output
that is found only in schools with first-rate
graduate programs.
Selecting a Dissertation
CommitteeDissertation Committee—5 members
– 3 initial members—all graduate faculty
• Dissertation Chairperson
• 2 readers from the department
– 2 additional members—graduate faculty
• 1 additional reader from the department, or outside
• Member from outside your department
– Additional members as desired
• Not necessarily graduate faculty, or even Baylor affiliated
• Add with careful thought
Selecting a Thesis Committee
Thesis Committee
– 3 members—all graduate faculty
• Thesis Chairperson
• 1 additional reader from the department
• Member from outside your department
– Additional members as desired
• Not necessarily graduate faculty, or even Baylor
affiliated
• Add with careful thought
Filing for Graduation
Intent to Graduate: https://www.baylor.edu/graduate/index.php?id=52656
Complete Graduate School Exit Survey.
It will be sent to you the day after you file.
DEADLINES:
• September 1st for Fall 2009 Graduation
• January 21st for Spring 2010 Graduation
Graduate School Web Page
Resources
Under Dissertation and Thesis heading:
Guidelines for Dissertation/Thesis preparation
Calendars for current and following semesters
Necessary forms
Converting to PDF
Submission Checklist
Submitting to Beardocs
http://www.baylor.edu/graduate/
Guidelines
Recent changes are noted at the beginning.
Current semester calendar is included.
Preliminary checklist will indicate the forms necessary for completion before graduation. You will turn the forms in to me.
Graduate School Guidelines take precedence over the departmental style guide.
Preliminary Technical Review
When: as you near completion
Why: to be sure you meet Graduate
School Guidelines for formatting
What:
Figures & Tables
Margins & Spacing
Page Numbers
Subheadings
Signature Page
Subheadings (based on single spacing)
CHAPTER TWO [level 1]
¶
Methods and Materials [level 2]
¶
¶
Analysis of Data [level 3]
¶
¶
Univariate Statistics [level 4]
¶
¶
Analyses of variance. [level 5: text continues on this line]
Page Spacing
IMPORTANT: You must fill the page to
the bottom margin.
If you mention the figure or table and it will
not fit below on the same page, then you
MUST continue with the text that follows,
placing the figure or table on the top of the
following page.
YOU MUST FILL THE PAGES!
Final Steps to Graduation
– Resource: Submission Checklist on the website
Doctoral or Master’s Final Oral Examination
Form 10 days prior to the scheduled oral
examination
Defense takes place
Record of Oral Examination (P or F)
Committee members sign this form
Change of Grade Form
Foreign Language Examination Report
Final Steps to Graduation (CONTINUED)
Make changes required at the defense
Begin final approval process
Bring paper copies of:
– Approval of Final Dissertation/Thesis Copy
form signed by chairperson
– Preliminary checklist (initialed to show
completion)
– Signed BEARdocs Permission Form
– Two signed signature pages
Copyright
Unsigned signature page included in
electronic copy of the dissertation/thesis
Copyright page included in all
dissertations/theses
Registration of copyright not required
Traditional Publishing is required with UMI
for dissertation students, optional for
master’s students
Completed Product
After approval of final document by Graduate School
– the electronic document
– a signed signature page
– the permission form will be returned to you via email attachment.
You will be approved to submit to BEARdocs (you cannot do so until you are approved)
– Enter only the approved dissertation/thesis and the permission form into one submission.
– The signed signature page is for your files or to use in bound copies if you wish.
Fees
Traditional Publishing fee to UMI:
– Required for dissertation students ($65)
– Paid by credit card at the time of submission to UMI
– Optional for master’s students ($55)
Formatting Information
Michelle Toon, Ph.D.
& Melinda Sanson
Microsoft Word
•Baylor’s SUPPORTED software
•We don’t know Word Perfect so we can’t help you.
• Come to a Formatting 911 session if you are having trouble or have questions
Let Word do the work for you
• Show/Hide Codes
• Set Tabs (Format / Tabs)
• Return only at the end of a paragraph
• Try AutoText for some of your discipline-specific words and phrases
Margins
• File / Page Setup
• Where to put them- Bottom
- Centered- Top of number .75” from bottom edge- Headers and footers should be set at .60”
or .65”(File / Page Setup / Layout Tab)
Page Numbers
How to set them
– View Header and Footer toolbar
– Then you can insert the page numbers
• Do NOT use Insert/Page Numbers, you will get
frames which can be put anywhere. YOU DON’T
WANT THIS!
– For the roman numerals in the preliminary
front pages, choose Format Page Number on
the Header/Footer Toolbar
Landscape Page Numbers
– Insert a text box and type in the page number
– Turn the text by using Format / Text direction
– Then set the properties of the text box as follows. This
will place the page number in the proper position for
the margins.
Triple Spacing
• Where:
- Above the third, fourth, & fifth levels
• How:
- Format/Paragraph
- 12 points above
Format Painter
Format a paragraph the way you want it.
Keep insertion point in paragraph.
Select the format painter icon
(paint brush)
Click on the paragraph(s) you want
formatted like the first one.
Select through the paragraph marker
Footnotes
Bottom of page in most cases, but...
Right below text on last page of the chapter
– Insert/Reference / Footnote/Options
– Beneath Text
• This is also where you can change your
footnote separator or remove it
altogether.
Set number formats
Converting to PDF:
Patt Black – ITS PDF Expert
Multiple PDFs
Billie Peterson-Lugo
Assistant Director, Electronic Library
Library Online Systems
Digitization Initiatives
Electronic Resources
Library Web Pages
Electronic Theses & Dissertations
All theses & dissertations submitted online
to BEARdocshttp://beardocs.baylor.edu
Two resources most helpful
– Submission checklisthttp://www.baylor.edu/Graduate/index.php?id=43447
– Submitting to BEARdocshttp://www.baylor.edu/content/services/document.php/46756.pdf
Copyright
You retain your copyrights:
– Reproduce the work in whole or in part
– Prepare derivative works (translations,
dramatizations, etc.
– Distribute copies of the work by sale, gift,
rental, or loan
– Publicly perform the work (if applicable)
– Publicly display the work (if applicable)
Copyright (Continued)
―Item has been published or publicly
distributed before‖
Doesn’t refer to cited material – entire
chapter is an article that you previously
published
– Must obtain permission from publisher to place
in BEARdocs
– Must submit that copyright release form with
thesis/dissertation and permission form
Permissions Form
Found from: http://www.baylor.edu/graduate/index.php?id=43426
Strongly encourage worldwide access –
greatly enhances access to your research
No access option:
– Only use for patent-pending content,
confidentiality, or similar issues;
– Not even you or your advisor have access
List advisor as (one) proxy
Process Overview
Logon to BEARdocs with Bear ID and
password
Select Electronic Theses and Dissertations
Collection – not available, contact Mrs.
Harman
Minimum of 2 documents to submit:
– Permission form
– Thesis/dissertation
Common Issues
Complete all metadata as defined on
―Submitting to BEARdocs‖ document
Subjects – 5-10 major topics; don’t
duplicate language
Use ―Add Another‖ button when
appropriate
Note the 60-second delay before submitting
2nd (or additional) documents
Workflow Process
Submission reviewed by Mrs. Harman and
library staff– Rejected by library staff if permissions and/or
copyright forms not available
– Rejected by Mrs. Harman if she finds a problem
Once approved, library staff completes
cataloging process
Once approved by catalogers, formally
archives in BEARdocs and accessible
Conclusion of Process
Under most circumstances, appears in
BEARdocs 2-3 months after graduation.
Once formally archived, an e-mail message
is sent to your Baylor e-mail account
Once accessible in BEARdocs, ―findable‖
via Google. . . and people do find them and
want to view them!!
Guidelines for Preparing
the Dissertation and Thesis
The Key: READ THE GUIDELINES
Then: FOLLOW THE DIRECTIONS
Remember:
You are part of the 2012 Vision, contributing to
scholarly excellence and helping to make
Baylor’s graduate program first-rate.
We appreciate you!
