Metalogix – Confidential

Professional Archive Manager for Files

Reasons for file archivingThe lifecycle of a document can range from a few days to a number of weeks.

More than 85% of stored documents are older than six months and will be rarely accessed again.

Some files should not be deleted for juridical purposes.Therefore only super users can delete documents.

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Time Management and Cost Saving

• Continuous online access to company files and records• Shorter backup times• Integration with Microsoft Search (Enterprise Search)• Simple disaster recovery management• High availability through parallel archiving• Saving memory space and ultimately cost through SIS• Lifecycle management for economic media use

Benefits for files

More legal security and control:

• End users cannot delete archived files• Automatic versioning in the archive• Archiving onto compliant media

Archiving MethodsProfessional Archive Manager for Files constantly checks whether there are files ready to be archived, then automatically stores them.

In the File Server a 4KB HTML link replaces the archived file.

The File Server volume is reduced by up to 80%.

End users work on their usual applications when working with archived documents.

Integrated solution

Professional Archive Manager for Files can respond directly and integrate into your archiving strategies:

• Microsoft File Server• EMC Celerra• NetApp Filer

Additional criteria for archiving documents:

• Archive by document type; *.doc, *.pdf…

• Archive by document size

• Archive documents last accessed on x or older than y

• Archive from specific folder

Filters

Compliant archiving

Users can only delete files from certain pre-set lists.

By archiving with Professional Archive Manager for Files, file integrity is guaranteed through:

Retention time logic and automatic versioning from the software based Professional Archive Manager for Files

Through compliant storage media from a hardware perspective (WORM/CAS/…)

Lifecycle Management

Access rate of files will usually slowly fall as time goes by.

At the end of determinable times the files can be pre-set to be shifted onto cost effective nearline or off-line media.

Professional Archive Manager for Files regulates the backend storage system as users work on their regular applications as usual.

Time

Access

PAM-HSM Archive

Compression and Encoding

Documents stored using the set archiving parameters

Once archived, the documents Doc.id is returned.5

3

4

1

2

Scheduled Process

Source File Server Professional Archive Manager for Files Scheduler

Check for files that are marked to be archived

Single Instance check and new file created if necessary, before being handed over to the HSM Archive Engine.

File metadata is generated and an archive link created

Replacement of the original file with the link in the source server

Disaster Recovery

What would happen if the Archive links on the File Server were lost or if the files were corrupted?

Professional Archive Manager for Files is able to restore all archived content with the click of the mouse within minutes and without the need to manually import the data when a replacement MS Exchange Server is connected.

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Professional Archive Manager for Files

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E-Mail: info@metalogix.comURL: www.metalogix.com