Productivity Software

Justin Ondrof and Kyle McDougle

What is it?

• Any Software that helps increase productivitySuch things as spreadsheets, word processing,

database, and presentation software• It highlights that major abilities of a computer

Numerical analysis, graphics, information management, and document production

Who uses it?

• Productivity software is used by almost everybody who has a computer

• Besides the internet it is the most used aspect of a computer

Word Processing

• Helps people to create attractive and effective business documents

• Provides an easy way to edit and enter text– Checks spelling and grammar– Can add graphics with ease

Spreadsheets

• Allows users to analyze numeric and financial data– The ability to enter complex formulas and have

the computer automatically calculate it• Can be used to make graphs and charts• Provides a structured way to look at things

(organizational tool)

Presentation Software

• Ideal way to communicate ideas to a group of people– Used by businesses, students, researchers– Provides a speaker with a visual aid to guide a

presentation

Database Software

• Managing information has become the most valuable ability of a computer– Websites depend on databases to deliver

important info to visitors– Can be used to track and analyze stocks and bonds– Analyze weather data to make forecasts

Personal Information Management Software

• Examples are Microsoft outlook and Google calendar

• Helps individuals organize themselves– Set-up to do lists– Manage contact lists– Act as an appointment calendar

Mobile Software

• Apps made for smart phones• Allows people to manage calendars and

receive emails while away from their desk• There is also web-delivered services– Popular ones are YouTube, Google maps, and

facebook

Rich Internet Applications

• Software that is available online, often for free• Faster internet capabilities along with

advancements with web technologies and cloud computing gave rise to RIAs

• If they continue to grow it will not matter if you have a Mac or Windows PC, just that you have internet

Suites

•Packages of productivity software

•Usually includes-word processor-spreadsheet-presentation software-personal info management software

Suites (cont.)

•Some also include:-database-management systems-information management-desktop publishing applications-note-taking software

Microsoft Office

Most common productivity software suite.

Other Suites

Web-Based

•Accessed through the web

•Offers productivity software for free

Zoho Office Suite and SkyDrive

• Free web-based suite

• Includes word processor, spreadsheet, etc.

• SkyDrive provides access to productivity software (Microsoft Office)

Business Effects

•Enhances performance of employees

•Easy to use

•Provides a common format

Business Effects (cont.)

Applications in IT

• Used by us the students of Bentley

• Important aspect of computer fluency today

• Expected to know how to use this software

Links to Credit and References

• computertechstandards.com (Microsoft Office)• picasaweb.google.com (IBM)• http://upload.wikimedia.org/wikipedia/

commons/9/99/Corel_logo.svg (Corel)• flickr.com (iWork and Internet Explorer)