Quality and Productivity Commission

Productivity Investment Fund Overview

Commissioner Patricia Johnson, ChairProductivity Investment Board

The Los Angeles County Board of Supervisors set up the fund to:◦ Promote innovation◦ Support creativity◦ Improve efficiency and effectiveness in all aspects

of County service

PIF Background

The PIF was not intended to:◦ Make or change County policy◦ Fund projects disapproved by the Board for reason

(not lack of funds)◦ Replace or augment day to day operating budgets◦ Supplement projects that have been funded

through the normal budget process

PIF Background

LA County departments are eligible Departments may partner with non-county

agencies, but must be the lead

Eligibility

Loan◦ Payback is 36 months unless otherwise agreed◦ Interest is based on the County’s treasury pool at

the time of the loan, plus 0.5 percent Grant Loan/Grant combination Venture loan

Types of Funding

Project discussion in department◦ Project team◦ Department approvals◦ Application

PIF Workflow

Peer Review◦ Chair – Marian Hall, DHR◦ Eight members, including representatives from

the Auditor-Controller, CEO, CIO, Sheriff and PMN representatives

◦ Department presents the project◦ Committee makes recommendations to

strengthen the project

PIB Advisory Committee

PIB◦ Chair – Commissioner Patricia Johnson◦ Eight Commissioner members, including Chair

Department presents to the PIB PIB may require additions or changes to the project PIB makes funding recommendations to the full

Commission

Productivity Investment Board

A Commissioner will represent the department at the full Commission meeting

The department must be there to answer questions◦ It helps significantly to have the department head

there The full Commission votes on the project

Full Commission

QPC Staff will send (digitally) an award letter and schedule

Key players must sign the agreement:◦ Department Head◦ Productivity Manager◦ Project Manager◦ Finance/Budget Representative

Award Letter and Schedule

The Department’s budget section should include the anticipated transfer of funds in the annual budget

Contact the Commission Office at (213) 974-1390 if you have any questions on how to transfer funds or make payments

Access Funds

All PIF projects must report to the Commission:◦ Annual Reports (January)◦ Final Reports (one year after project is completed)

Project Evaluation◦ Develop metrics early◦ Both the annual and final reports include sections

on cost benefits

Reporting and Evaluation

Remember – the Productivity Manager is a key player in coordinating PIF projects!

Productivity Manager