prod for school leaders
TRANSCRIPT
Productivity for School LeadersIntegratED-Portland * February 18, 2013
Bill Carozza • Principal – Harold Martin School, Hopkinton, NH • [email protected]
Twitter: @wcarozza • Blog: billcarozza.com • Hashtag: #ipdx13
GOALS FOR TODAY
• Leave with a WORK FLOW plan, and
• Establish skill w/ a number of TOOLS that will help you accomplish that plan.
Agenda
• Capture your ideas, expectations, and questions
• Rationale for Productivity
• Discuss Work Flow
• Learn new tools-particular focus on Evernote, Google Reader, Diigo
• Time to explore
• Readjust based on your need
• Special iPad apps and applications
• Develop your work flow and share
TodaysMeet
ESTABLISHING THE RATIONALE FOR
BEING A PRODUCTIVE
LEADER
Why is Productivity Crucial?
GTD Steps
• Getting Things Done
• Developed by David Allen in 2002.
• A system of productivity that begins in a micro way.
Work Flow Macro
COLLECT
Everything in the in-
box
PROCESSProject? Store
DelegateCalendar It Develop
Contexts
REVIEW
Daily
and
Weekly
DO
Consider:
contexts, time,
energy, priority
1. Collect
• Put everything that might be considered a to-do, in your “In Box:”
• emails, phone calls, reports, articles to read, errands, meeting notes, walk throughs, personnel stuff, thoughts, upcoming projects
PROCESSING
2. Processing-outline form
• Collect into In Basket (DUMP)
• More than action? It’s a PROJECT-then develop Project plan with specific actions.
• Takes less than two minutes-DO IT
• Reference item if it’s not actionable but might need the info-STORE
• Someone else should do it?-DELEGATE
• Becomes WAITING FOR
• Can it wait? CALENDAR IT
• Do it at scheduled time.
• Develop CONTEXTS for actionable items
3. Review
• DAILY review your actionable items and figure out what you can really accomplish
• WEEKLY review your Projects-eliminate the projects that are complete, assess those projects that are ongoing.
4. DO
• Consider the contexts (e.g. phone, email, meeting, talk to...)
• Consider time and energy.
• Consider priority.
Work Flow Macro
COLLECT
Everything in the in-
box
PROCESSProject? Store
DelegateCalendar It Develop
Contexts
REVIEW
Daily
and
Weekly
DO
Consider:
contexts, time,
energy, priority
Work Flow
Data
Phone calls
Conversations
Meetings
Routines
Reflection
Capture ToDos and Project Management
Info Storage Evernote, Diigo
Knowledge Acquisition RSS Readers, Pocket/Instapaper
Collaboration GoogleDrive, Dropbox
Calendar Google Calendar, Fantastical
Contacts Google, Apple Address Book, Smartr
Work Flow
CAPTURE
TO DO TOOLS:web based: TOODLEDO
ALSO: WUNDERLIST
Remember the Milk
CLIENT PROGRAMS:THINGS
CLIENT PROGRAMS:OMNIFOCUS
Dragon Dictation
Exercise: Capture
• Web Based:
• Toodledo
• Wunderlist
• Remember the Milk
• Client Programs:
• Omnifocus
• Things
INFORMATION STORAGE
Evernote
Diigo
Exercise: Info. Storage
• Evernote
• Diigo
KNOWLEDGEACQUISITION
Google Reader
Exercise: Knowledge Acquisition
• RSS readers: Google Reader
• Article Storage: Pocket
COLLABORATION
Google Drive
Dropbox
Exercise: Collaboration
• Google Drive
• Dropbox
CALENDAR AND CONTACTS
Google Calendar
Smartr
Fantastical
Doodle
Due
iThoughts HD(mindmapping)
Google Drive on iPad
Email Tips
• Process email just a few times a day.
• Make sure email downloads infrequently.
• Use Text shortening program (e.g. TextExpander, PhraseExpress for Windows)
• Read an email once and process it
Debrief!
Resources
All resources can be found at billcarozza.com, click tab: “Workshop Resources”
Email: [email protected]: @wcarozza