PROCUREMENT SERVICES

NEWSLETTER

Meet the Team

Front Row (left to right);

Sarah Story, Carrie

Moore, Dana Trickey,

Vicki Weaver, Rebecca

Hahn, Elizabeth Cortinez

Second Row (right to

left); Suzanne Leslie,

Carolyn Murphy, David

Thomas, Michelle Green,

Jessica Lowder, Andrea

Jones, Jacqueline Hunt,

Whitney Bowen, Jayme

White, Sherry Rush,

Back Row (left to right);

Larry Hahs, John Davis,

Jeremy Logan, Danny

Arps, Kenneth Martin,

Timothy Steele, Gary

Lierly and Jeff Pratt.

Photo Caption

Message from the Director

Greetings All !!!!!! I am so excited to share our first quarterly Procurement

Services newsletter with you and what better time to do so than March, which is

Procurement month as proclaimed by Governor Hutchinson.

This first edition, is in recognition of the Procurement employees for all the hard

work they perform each day to ensure that our campus and patients needs are met.

In Procurement Services, we are always looking for ways to better serve our cus-

tomers. The upcoming newsletters will keep you informed of any changes in pro-

cedures, laws and policies along with everyday solutions to help us all stay on

track.

I hope you enjoy this first edition! Feel free to contact me or any of my staff with

suggestions of topics you’d like to know more about.

Warm regards,

First Quarterly Edition March 2019

Meet Your Procurement Buyer Day Meet Your Buyer day that was held on November 13, 2018 in the Hospital Lobby

Gallery was a great success.

Thank you to all those who were in attendance, We were honored to have Jake

Stover and Chancellor Cam Patterson to take time out of their busy schedules to

join us, as well. Thank You.

March is declared Procurement Month Each year, the governor of Arkansas declares the month of March as Pro-

curement month to recognize the important role procurement employees

play in the purchasing of goods and services needed by the state, govern-

ment and businesses.

Procurement ensures that goods and services are obtained expeditiously and

economically in an ethical manner, using best business practices consistent

with UAMS mission, and that the State of Arkansas and federal procure-

ment requirements are met. Procurement services process over 65,000 pur-

chase orders a year, in additional to contracts, bid quotes and awards….

Join us in showing your department’s buyer ; they’re appreciated!.

Contact Us

Have questions concerning an allowable purchase, contract, or any expense, give our office a call: (501) 686-6130

Preapproval for reimbursements: ProcurementPreApproval-RequestsOnly@uams.edu.

For Forms and Instructions, check our website at http://supplychain.uams.edu/hom/procurement/; as forms are updated on a regular basis.

Helpful reminders

Signature Authority

No department is allowed to sign an

contract or any document on behalf

of UAMS. Such purchases are not

legal obligation of the University

and may result in personal obliga-

tion of the individual.

SAP Requisitions

When preparing SAP requisitions or

presenting Procurement with a question,

please provide the following as applica-

ble:

Who, what, when, where, why

Include supporting documentation

Include reference of the associated

contract name/number (on vendor

quotes, and/or in the item text of the

requisition)

Preapprovals

Employees must contact Procurement to

verify that the procurement is reimburs-

able under Arkansas Law prior to initi-

ating an requisition. The Pre-Approval

email box is for the preapproval of

events Only, not contracts and/or agree-

ments!

Professional Consultant Services [PCS]

All PCS contracts will expire on June

30, 2019, time to get your amendments

together and sent to us early so we can

meet all the deadlines. We need two

copies of the amendment and one copy

of all previous contract documents. Any

PCS or TGS contracts for 7/1/2019 need

to be started and sent to us as soon as

possible.

FY19’ and FY20’ Frame-works

Remember to run your ZSERVLIM

transaction report to monitor the remain-

ing funds for FY19’ frameworks.

Be on the look out for the FY20’ frame-

work email instructions. You may

begin entering on April 1st, be sure to

reference last year’s PO number when

creating your requisition.

Note: With the time fr ame of the

VISA statement falling on the 15th of

the month and all charges must be rec-

onciled by the month’s end; all P-Card

requisitions must be entered and re-

leased for payment before May 15,

2019 , to be processed on the FY19’

budget.