PROCUREMENT PROCESSINGTammy Froscher, Procurement Property Technician

U.S. Fish and Wildlife Service, LSRCP Program Office

March 17, 2011

Purchasing Equipment

Purchases up to $2,500 or less May need no quotes or just 2 quotes Should be distributed equitably among suppliers

Purchases 2,600 - $10,000 Need competition to the maximum extend

practicable for the amount or item 3 sources generally meet this requirement May need spec. sheet No bids are sometimes OK, just note

Credit Card Purchases

Purchases up to $2,500 - $3,000 don’t have to be in CCR

Over $3,000 – need to be in CCR, I have to do a Purchase order and reports

Central Contracting Register (CCR)

Contractors are required to register in CCR in order to be awarded contracts by the Federal Government. This is a one time registration to make sure they are a legitimate company.

If not on the list, I have a package to send them and can help walk them through it, its very easy.

Competition Requirements

Purchases up to $10,000 Obtain quotes from at least 3 sources If someone declines, write down they declined and

why If construction or services, RO should do because

of wage rates and other clauses, need a good SOW, make sure the bids are apples to apples, then they can be approved by RO and don’t have to go out for bid (usually).

Don’t tell vendors they have the bid, I will or RO will. You aren’t authorized to comment the gov’t.

Scope of Work

Make sure spec. are “apples to apples” Need to include what is needed Make sure they know the Federal Government

is purchasing the item or service When applicable use Davis-Bacon Wages Proposals from Contractors can’t be used as a

Scope of Work

Sole Source Requirements

Requesting office needs to prepare a justification Must clearly state why the need for a non-

competitive procurement circumstances why only one source is reasonably

available Urgency, exclusive licensing agreements, brand

name

FedBizOpps.gov

https://www.fbo.gov (handout) This website is used to list all government

procurement opportunities (usually $25,000 and above).

This site is a major source for vendors (they can go into this site and see all business opportunities the government has posted).

Questions??