procurement of worksicbjanuary 2012

8/13/2019 Procurement of Worksicbjanuary 2012

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STANDARD BIDDING DOCUMENT

Procurement of Works

International Cometiti!e Bi""in# $ICB%&Sin#le Sta#e Post 'ualification roce"ure(

Public Procurement Monitoring OfficeTahachal, Kathmandu

)anuar*+ ,-.,


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Preface

This Standard Bidding Document (SBD) for Procurement of Works has beenprepared by the o!ernment of "epal (o"), Public Procurement Monitoring Office

(PPMO) to facilitate post#$ualification bidding procedures used for the procurement

of %or&s through 'nternational ompetiti!e Bidding ('B)

The SBD includes* a format for the 'n!itation of Bids, Bidding Procedures,

+e$uirements and onditions of ontract and ontract orms

-hile using the SBD, the follo%ing directions should be considered

. "o change should be made to the %ording of the Section .+ Instructions to

Bi""ers $ITB%and Section /+ General Con"itions of Contract /ll pro!isions

related to a particular contract or contracts should be stated0included in other

rele!ant sections of the Document

1 The attached information forms may re$uire minor adaptation to suit the

indi!idual re$uirements of particular contract

2 The italici3ed footnotes and remar&s in the SBD are not part of the te4t Theycontain guidance and instruction for the /gencies preparing the document

'f any pro!isions of this document are inconsistent %ith Public Procurement /ct

(PP/), 1562 or Public Procurement +egulations (PP+), 1567, the pro!ision of this

document shall be !oid to the e4tent of such inconsistency and the pro!ision of PP/

and PP+ shall pre!ail


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A00re!iations

BD Bidding Document

BD88888 Bidding ormsBDS Bid Data Sheet

BO9 88888 Bill of 9uantities

O 88888 ontract orms

DP 888888 De!elopment Partners

Do:'D/+ 888 Department of :ocal 'nfrastructure De!elopment and /gricultural+oads

;:' 888888 ;ligibility

;9 ;!aluation and 9ualification riteria

;

/T 888888 >alue /dded Ta4

-+9 88888 -or&s +e$uirements


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BIDDING DOCUMENT

PROCUREMENT O1 WOR2S

International Cometiti!e Bi""in# $ICB%

Procurement of

33333333333333333344

333333333333333333

Issue" on5

Bi" Document issue" to5

Contract I"entification No5

Pro6ect Name 5 [insert: project name]

Office Name 5 [insert: Office Name]

Office A""ress5[insert: Office Address]

inancing /gency? o!ernment Budget or :oan0redit0rant[Insert: Loan/Credit/Grant number if financed by Deveopment !artner


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Ta0le of Contents

IN7ITATION O1 BIDS ########################################################### i

PART I BIDDING PROCEDURES

Section . 8 Instructions to Bi""ers $ITB%88888888888888888888888888888888888 .8.

Section , 8 Bi" Data S9eet $BDS% 88888888888888888888888888888888888888888888 ,8.

Section : 8 E!aluation an" ;ualification Criteria $E;C% 88888888888888 :8.

Section < 8 Bi""in# 1orms $BD1% 8888888888888888888888888888888888888888888


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In!itation for Bi"s

o!ernment of "epal (o")

Date? @@@@@@@@@@@@@@@

"ame of ProAect? @@@@@@@@@@@@@@@@@

"ame of ontract? @@@@@@@@@@@@@@@@

ontract 'dentification "o? @@@@@@@@@@@@@@@@@@

"ame of the De!elopment Partner if applicableC? @@@@@@@@@@@@@@@@@@@@@@

:oan0redit0rant "o if applicableC? @@@@@@@@@@@@@@@@@@@@@@

Deadlines for Bids @@@@@@@@@@@@@@@@@@@@

1. .o!ernment of "epal has recei!ed a loan0credit0grant from name of De!elopment partnerC

to%ards the cost of name of ProAectC and intends to apply part of the funds to co!er eligible

payments under the ontract for name and identification number of ontractC Bidding is opento all eligible Bidders from all countries as defined in the name of the De!elopment partner

uidelinesC

2. The &Name of Emlo*er( in!ites sealed bids from eligible and $ualified bidders for the

construction of &Brief "escrition of t9e Works(

3. The -or&s, and the contract e4pected to be a%arded, are di!ided into the follo%ing lots? describe

lotsC1

4. ;ligible Bidders may obtain further information and inspect the Bid Documents at the office of

&Name+ location+ mailin# a""ress+ tele9one an" facsimile num0ers an" email a""ress of

ro6ect office("

5. Bidding documents may be purchased on or before 88insert dateC from the abo!e office of

[insert name and address] and the office of[insert name and address]by eligible Bidders on the

submission of a %ritten application, along %ith the copy of company0firm registration certificate,

and upon payment of a non#refundable fee of "epali +upees insert amount]3in cash or in form of

ban& receipt for fee deposited in o" re!enue account insert account "o, name and address of

the of the ban&C or insert e$ui!alent amount in SEC in the form of ban& draft in fa!or of the

[insert name and address]. 'f so re$uested, the Bidding Documents can also be sent by

post0courier ser!ices upon payment of additional fee of "+s & insert amount(or SE& insert

amount( Fo%e!er, the ;mployer %ill not be responsible for delay or non#deli!ery of the

documents so sent

6. Pre#bid meeting %ill be held at the time and date insert time and dateC at insert place and

addressC 'f a pre#bid meeting is held, attendance is strongly ad!ised for all prospecti!e Bidders or

their representati!es but is not mandatory7

7. 'n the comparison of Bids, Domestic Preference Scheme %ill be applied in

accordance %ith the pro!isions stipulated in the Bidding DocumentG

8. / contractor %ill be selected under a competiti!e bidding method using single#stage single

en!elope post $ualification procedure Detail $uailification re$uirement of the bidder is fully

1This provision is only for donor funded so should be deleted in case of project funded by Governmentsresources.

2 Delete the provision if not applicable .If applicable include the following regarding bid evaluation3 Insert amount as specified in the Public Procurement Regulations.4Delete the provision if prebid meeting will not be held5 Delet the provision if Domestic preference is not applicable.


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described in the Bidding Docuyments The bidder %ill be re$uired in their bid to demonstrate at the

least the follo%ing $ualification re$uirement?

/!erage annual turn#o!er o!er the

past G years

-or& ;4perience in Similar ontract ash lo%

insert !alue in "+s Or SE

as applicable

insert no and !alue of contract in

"+s Or SE as applicable

insert !alue in "+s Or

SE as applicable

9. Pre#bid meeting %ill be held at the time and date insert time and dateC at insert place and

addressC 'f a pre#bid meeting is held, attendance is strongly ad!ised for all prospecti!e Bidders or

their representati!es but is not mandatory

10. Bids must be submitted to the abo!e office &Name an" a""ress(on or before &Time( on &Date(

Documents recei!ed after this deadline %ill not be accepted

11. Bids shall be opened in the presence of BiddersH representati!es %ho choose to attend [time and

date] at the office of[address of appropriate office]. Bids must be !alid for a period of Insertnumber of days]countingfrom the day of bid opening and must be accompanied by bid security,

amounting to a[insert an amount in NRs and equivalent US in between 2 to 3 of t!e approved

estimate amount], %hich shall be valid for minimum 3" daysbeyond the bid !alidity period $ i4e4

[Insert date]4

12. 'f the last date of purchasing, submission and opening falls on a go!ernment holiday then the ne4t

%or&ing day shall be considered the last day

13. The ;mployer reser!es the right to accept or reAect, %holly or partly any or all the bids %ithout

assigning reason, %hatsoe!er

Note5 'n case of bid in!ited for any combination of contract lots, the bidder may submit the bid for one

or more lots for %hich bids are in!ited and may offer discounts0 cross discounts for different a%ard

combinations ;!aluation for each contract lot %ill be done separately but the decision on contracts

a%ard %ill be based on the bid price combinations that %ill result in least cost to the ;mployer


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Section 1 - Instructions to Bidders1-1

PART I5 BIDDING PROCEDURES

Section . 8 Instructions to Bi""ers

This section specifies the procedures to be follo%ed by Biddersin the preparation and submission of their Bids 'nformation isalso pro!ided on the submission, opening, and e!aluation of

bids and on the a%ard of ontract

Ta0le of Clauses

General..................................................................................................................................... 3

1.Scope of Bid..........................................................................................................3

2.Source of Funds....................................................................................................3

3.Fraud and Corruption ...........................................................................................3

4.!i"i#!e Bidders.....................................................................................................5

5.!i"i#!e $ateria!s% &uip'ent and Ser(ices...........................................................7

Contents of Bidding Document.............................................................................................8

6.Sections of Biddin" )ocu'ent..............................................................................8

7.C!arification of Biddin" )ocu'ent% Site *isit% +re-Bid $eetin"..............................8

8.,'end'ent of Biddin" )ocu'ent.........................................................................9

Preparation of Bids.................................................................................................................9

9.Cost of Biddin"......................................................................................................9

10.an"ua"e of Bid..................................................................................................9

11.)ocu'ents Co'prisin" te Bid...........................................................................9

12.etter of Bid and Scedu!es..............................................................................10

13.,!ternati(e Bids.................................................................................................10

14.Bid +rices and )iscounts..................................................................................10

15.Currencies of Bid and +a/'ent.........................................................................11

16.)ocu'ents Co'prisin" te ecnica! +roposa!................................................12

17.)ocu'ents sta#!isin" te ua!ifications of te Bidder..................................12

18.+eriod of *a!idit/ of Bids...................................................................................12

19.Bid Securit/.......................................................................................................12

20.For'at and Si"nin" of Bid.................................................................................13

Submission and Opening of Bids........................................................................................14

21.Sea!in" and $arin" of Bids..............................................................................14

22.)ead!ine for Su#'ission of Bids........................................................................14

23.ate Bids...........................................................................................................1424.itdraa!% and $odification of Bids ................................................................14

+rocure'ent of orsStandard Biddin" )ocu'ent ICB


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Section 1 - Instructions to Bidders1-1

25.Bid penin"...................................................................................................... 15

!aluation and Comparison of Bids....................................................................................1"

26.Confidentia!it/....................................................................................................16

27.C!arification of Bids...........................................................................................16

28.)e(iations% eser(ations% and 'issions.........................................................16

29.)eter'ination of esponsi(eness ....................................................................16

30.onconfor'ities% rrors% and 'issions...........................................................17

31.Correction of ,rit'etica! rrors.......................................................................17

32.Con(ersion to Sin"!e Currenc/ .........................................................................18

33.)o'estic +reference.........................................................................................18

34.(a!uation of Bids............................................................................................. 18

35.Co'parison of Bids...........................................................................................18

36.ua!ification of te Bidder.................................................................................1837.'p!o/ers i"t to ,ccept ,n/ Bid% and to e:ect ,n/ or ,!! Bids...................19

#$ard of Contract................................................................................................................. 19

38.,ard Criteria...................................................................................................19

39.etter of Intent to ,ard te Contract; otification of ,ard ............................19

40.+erfor'ance Securit/........................................................................................19

41.Si"nin" of Contract............................................................................................20

42.Co'p!ain and e(ie.......................................................................................20



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Section 1 - Instructions to Bidders 1-3

Section . 8 Instructions to Bi""ers

General

.4 Scoe of Bi" .. 'n connection %ith the 'n!itation for Bids indicated in the Bid Data Sheet(BDS), the ;mployer, as indicated in the BDS, issues this Bidding Documentfor the procurement of -or&s as specified in Section G (-or&s+e$uirements) The name, identification, and number of ontracts of the'nternational ompetiti!e Bidding ('B) are pro!ided in the BDS

.1 Throughout this Bidding Document?

(a) the term Iin %ritingJ means communicated in %ritten form and deli!eredagainst receipt*

(b) e4cept %here the conte4t re$uires other%ise, %ords indicating the

singular also include the plural and %ords indicating the plural alsoinclude the singular* and

(c) IdayJ means calendar day

,4 Source of 1un"s 1. GoN 1un"e"5'n accordance %ith its annual program and budget, appro!edby the o", the implementing agency in"icate" in t9e BDSplans to apply aportion of the allocated budget to%ard the cost of the proAect named in theBDS The o" intends to apply a portion of the allocated budget to eligible

payments under the contract(s) for %hich this Bidding Document is issued

Or

DP 1un"e"? The o" has applied for or recei!ed financing (hereinaftercalled IfundsJ) from the De!elopment Partner (hereinafter called Ithe DPJ)in"icate" in t9e BDSto%ard the cost of the proAect name" in t9e BDS Theo" intends to apply a portion of the funds to eligible payments under thecontract(s) for %hich this Bidding Document is issued

11 DP unded? Payment by the DP %ill be made only at the re$uest of the o"and upon appro!al by the DP in accordance %ith the terms and conditions ofthe financing agreement bet%een the o" and the DP (hereinafter called theI:oan /greementJ), and %ill be subAect in all respects to the terms andconditions of that :oan /greement "o party other than the o" shall deri!eany rights from the :oan /greement or ha!e any claim to the funds

:4 1rau" an"

Corrution

2. The o!ernment of "epal (o") re$uires that the procuring entities as %ellas bidders, suppliers, and contractors and their sub#contractors undero"0DP#financed contracts, shall adhere to the highest standard of ethicsduring the procurement and e4ecution of such contracts 'n this conte4t , the;mployer*

(a) defines, for the purposes of this pro!ision, the terms set forth belo% asfollo%s?

(i) Icorrupt practiceJ means the offering, gi!ing, recei!ing, orsoliciting, directly or indirectly, anything of !alue to influenceimproperly the actions of another party*

(ii) Ifraudulent practiceJ means any act or omission, including amisrepresentation, that &no%ingly or rec&lessly misleads, orattempts to mislead, a party to obtain a financial or other benefit or



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to a!oid an obligation*

(iii) Icoerci!e practiceJ means impairing or harming, or threatening toimpair or harm, directly or indirectly, any party or the property of the

party to influence improperly the actions of a party*

(i!) Icollusi!e practiceJ means an arrangement bet%een t%o or moreparties designed to achie!e an improper purpose, includinginfluencing improperly the actions of another party

(!) Iobstructi!e practiceJ means?

(aa) deliberately destroying, falsifying, altering or concealing ofe!idence material to the in!estigation or ma&ing falsestatements to in!estigators in order to materially impede ao"0DP in!estigation into allegations of a corrupt, fraudulent,coerci!e or collusi!e practice* and0or threatening, harassing orintimidating any party to pre!ent it from disclosing its&no%ledge of matters rele!ant to the in!estigation or from

pursuing the in!estigation* or

(bb) acts intended to materially impede the e4ercise of theo"s0DPs inspection and audit rights pro!ided for undersub#clause 2G belo%

(b) %ill reAect bid(s) if it determines that the bidder has, directly orthrough an agent, engaged in corrupt, fraudulent, collusi!e,coerci!e, or obstructi!e practices in competing for the contract in$uestion*

(c) %ill sanction a firm or indi!idual, including declaring ineligible, fora stated period of time, to be a%arded a o"0DP#financed contractif it at any time determines that the firm has, directly or through anagent, engaged in corrupt, fraudulent, collusi!e, coerci!e, orobstructi!e practices in competing for, or in e4ecuting, a o"0DP#financed contract

21 The Bidder shall not carry out or cause to carryout the follo%ing acts %ith anintention to influence the implementation of the procurement process or the

procurement agreement ?

(a) gi!e or propose improper inducement directly or indirectly,

(b) distortion or misrepresentation of facts,

(c) engaging in corrupt or fraudulent practice or in!ol!ing in such act,

(d) interference in participation of other competing bidders,(e) coercion or threatening directly or indirectly to cause harm to the person

or the property of any person to be in!ol!ed in the procurementproceedings,

(f) collusi!e practice among bidders before or after submission of bids fordistribution of %or&s among bidders or fi4ing artificial0uncompetiti!e

bid price%ith an intention to depri!e the ;mployer the benefit of opencompetiti!e bid price,

(g) contacting the ;mployer %ith an intention to influence the ;mployer%ith regards to the bids or interference of any &ind in e4amination ande!aluation of the bids during the period from the time of opening of the

bids until the notification of a%ard of contract

22 PPMO on the recommendation of the ;mployer may 0lacklista Bidder for a



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period of one (.) to three (2) years for its conduct including the follo%inggrounds and seriousness of the act committed by the bidder?

(a) if con!icted by a court of la% in a criminal offence %hich dis$ualifiesthe Bidder from participating in the contract,

(b) if it is established that the contract agreement signed by the Bidder %asbased on false or misrepresentation of Bidders $ualificationinformation,

27 / bidder declared blac&listed and ineligible by the o", Public procurementMonitoring Office (PPMO) and0or the DP in case of DP funded proAect, shall

be ineligible to bid for a contract during the period of time determined by theo", PPMO and0or the DP

2G The ontractor shall permit the o"0DP to inspect the ontractors accountsand records relating to the performance of the ontractor and to ha!e themaudited by auditors appointed by the o"0DP, if so re$uired by the o"0DP

26 DP unded? 'n pursuance of the fraud and corruption policy, the DP

(a) %ill reAect a Bid if it determines that the bidder recommended for a%ardhas directly or through an agent, engaged in corrupt, fraudulent,collusi!e, coerci!e, or obstructi!e practices in competing for thecontract in $uestion*

(b) %ill cancel the portion of the loan0 credit0 grant allocated to a contractif it determines at any time that representati!e(s) of the o" or of a

beneficiary of the fund engaged in corrupt, fraudulent, collusi!e, orcoerci!e practices during the procurement or the e4ecution of thatcontract, %ithout the o" ha!ing ta&en timely and appropriate actionsatisfactory to the DP to address such practices %hen they occur

?

(a) all partners shall be Aointly and se!erally liable for the e4ecution of theontract in accordance %ith the ontract terms The $ualificationre$uirement of the parties to the => shall be as specified in the BDS,and

(b)the => shall nominate a +epresentati!e %ho shall ha!e the authority toconduct all business for and on behalf of any and all the parties of the

=> during the bidding process and, in the e!ent the => is a%arded theontract, during ontract e4ecution

71 / Bidder, and all parties constituting the Bidder, shall ha!e the nationality of"epal or any country or eligible countries mentioned in the BDS / Biddershall be deemed to ha!e the nationality of a country if the Bidder is a citi3enor is constituted, or incorporated, and operates in conformity %ith the

pro!isions of the la%s of that country This criterion shall also apply to thedetermination of the nationality of proposed sub ontractors or suppliers forany part of the ontract including related ser!ices

72 / Bidder shall not ha!e a conflict of interest / Bidder found to ha!e aconflict of interest shall be dis$ualified / Bidder may be considered to be in

a conflict of interest %ith one or more parties in this bidding process, if?



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(a) they ha!e controlling partners in common* or

(b) they recei!e or ha!e recei!ed any direct or indirect subsidy from any ofthem* or

(c) they ha!e the same legal representati!e for purposes of this bid* or

(d) they ha!e a relationship %ith each other, directly or through commonthird parties, that puts them in a position to ha!e access to informationabout or influence on the Bid of another Bidder, or influence thedecisions of the ;mployer regarding this bidding process* or

(e) a Bidder participates in more than one bid in this bidding processParticipation by a Bidder in more than one Bid %ill result in thedis$ualification of all Bids in %hich the party is in!ol!ed Fo%e!er, thisdoes not limit the inclusion of the same sub ontractor in more than one

bid* or

(f) a Bidder or any of its affiliates participated as a consultant in the

preparation of the design or technical specifications of the ontract that isthe subAect of the Bid* or

(g) a Bidder or any of its affiliates has been hired (or is proposed to be hired)by the ;mployeras ;ngineer for the ontract

77 / firm that is under a declaration of ineligibility by the o"0DP inaccordance %ith 'TB 2, at the date of the deadline for bid submission orthereafter, shall be dis$ualified The list of debarred firm is a!ailable at theelectronic address specified in the BDS

7G ;nterprises o%ned by o" shall be eligible only if they can establish that theyare legally and financially autonomous and operate under commercial la%,and that they are not a dependent agency of the o"

76 Bidders shall pro!ide such e!idence of their continued eligibility satisfactoryto the ;mployer, as the ;mployer shall reasonably re$uest

7 'n case a pre$ualification process has been conducted prior to the biddingprocess, this bidding is open only to pre$ualified Bidders

7N irms shall be e4cluded in any of the cases, if

(a) by an act of compliance %ith a decision of the nited "ations Securityouncil ta&en under hapter >'' of the harter of the nited "ations, the;mployers country prohibits any import of goods or ontracting of%or&s or ser!ices from that country or any payments to persons or entitiesin that country

(b) DP unded? as a matter of la% or official regulation, "epal prohibitscommercial relations %ith that country, pro!ided that the DP is satisfiedthat such e4clusion does not preclude effecti!e competition for the supplyof goods or related ser!ices re$uired*

(c) DP unded? a firm has been determined to be ineligible by the DP inrelation to their guidelines or appropriate pro!isions on pre!enting andcombating fraud and corruption in proAects financed by them

7 Domestic Bidder shall be eligible only if the bidder has obtained Permanent/ccount "umber (P/") and >alue /dded Ta4 (>/T) +egistrationertificate(s) and Ta4 learance ertificate or proof of submission of income

return as stated in BDS from the 'nland +e!enue Office oreign bidder shallbe eligible only if the bidder submits the documents indicated in the BDS at



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the time of bid submission and a declaration to submit the document(s)indicated in the BDS at the time of contract agreement

=4 Eli#i0le Materials+

E'uiment an"

Ser!ices

G. The materials, e$uipment and ser!ices to be supplied under the ontract shallha!e their origin in any source countries as defined in 'TB 71 abo!e and all

e4penditures under the ontract %ill be limited to such materials, e$uipment,and ser!ices /t the ;mployers re$uest, Bidders may be re$uired to pro!idee!idence of the origin of materials, e$uipment and ser!ices

G1 or purposes of 'TB G. abo!e, IoriginJ means the place %here the materialsand e$uipment are mined, gro%n, produced or manufactured, and from %hichthe ser!ices are pro!ided Materials and e$uipment are produced %hen,through manufacturing, processing, or substantial or maAor assembling ofcomponents, a commercially recogni3ed product results that differssubstantially in its basic characteristics or in purpose or utility from itscomponents



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Contents of Bi""in# Document

>4 Sections of Bi""in#

Document

6. The Bidding Document consist of Parts ', '', and ''', %hich include all theSections indicated belo%, and should be read in conAunction %ith any/ddenda issued in accordance %ith 'TB N

PART I Bi""in# Proce"ures

Section . # 'nstructions to Bidders ('TB)

Section 1 # Bid Data Sheet (BDS)

Section 2 # ;!aluation and 9ualification riteria (;9)

Section 7 # Bidding orms (BD)

PART II Re'uirements

Section G -or&s +e$uirements (-+9)

Section 6 Bill of 9uantities (BO9)

PART III Con"itions of Contract an" Contract 1orms

Section # eneral onditions of ontract ()

Section N # Special onditions of ontract (S)

Section # ontract orms (O)

61 The 'n!itation for Bids issued by the ;mployer is not part of the BiddingDocument

62 The ;mployer is not responsible for the completeness of the BiddingDocument and their /ddenda, if they %ere not obtained directly from thesource stated by the ;mployer in the 'n!itation for Bids

67 The Bidder is e4pected to e4amine all instructions, forms, terms, andspecifications in the Bidding Document ailure to furnish all information ordocumentation re$uired by the Bidding Document may result in the reAectionof the bid

/4 Clarification of

Bi""in# Document+

Site 7isit+ Pre8Bi"

Meetin#

. / prospecti!e Bidder re$uiring any clarification of the Bidding Documentshall contact the ;mployer in %riting at the ;mployers address indicated inthe BDS or raise any $uestion or curiosity during the pre#bid meeting if

pro!ided for in accordance %ith 'TB 7 The ;mployer shall be re$uired to

ma&e a!ailable as soon as possible the ans%er to such $uestion or curiosity in%riting to any re$uest for clarification, pro!ided that such re$uest is recei!edas mentioned in BDS The ;mployer shall for%ard copies of its response to allBidders %ho ha!e ac$uired the Bidding Document in accordance %ith 'TB62, including a description of the in$uiry but %ithout identifying its sourceShould the ;mployer deem it necessary to amend the Bidding Document as aresult of a re$uest for clarification, it shall do so follo%ing the procedureunder 'TB N and 'TB 111

1 The Bidder is encouraged to !isit and e4amine the Site of -or&s and itssurroundings and obtain for itself, on its o%n ris& and responsibility, allinformation that may be necessary for preparing the bid and entering into aontract for construction of the -or&s The costs of !isiting the Site shall be

at the Bidders o%n e4pense

2 The Bidder and any of its personnel or agents %ill be granted permission by



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the ;mployer to enter upon its premises and lands for the purpose of such!isit, but only upon the e4press condition that the Bidder, its personnel, andagents %ill release and indemnify the ;mployer and its personnel and agentsfrom and against all liability in respect thereof, and %ill be responsible fordeath or personal inAury, loss of or damage to property, and any other loss,

damage, costs, and e4penses incurred as a result of the inspection7 The Bidders designated representati!e is in!ited to attend a pre#bid meeting,

if pro!ided for in the BDS The purpose of the meeting %ill be to clarifyissues and to ans%er $uestions on any matter that may be raised at that stage

G The Bidder is re$uested, as far as possible, to submit any $uestions in %riting,to reach the ;mployer as mentioned in BDS

6 Minutes of the pre#bid meeting, including the te4t of the $uestions raised,%ithout identifying the source, and the responses gi!en, together %ith anyresponses prepared after the meeting, %ill be transmitted promptly to allBidders %ho ha!e ac$uired the Bidding Document in accordance %ith 'TB62 /ny modification to the Bidding Document that may become necessary

as a result of the pre#bid meeting shall be made by the ;mployer e4clusi!elythrough the issue of an addendum pursuant to 'TB N and not through theminutes of the pre#bid meeting

"on attendance at the pre#bid meeting %ill not be a cause for dis$ualificationof a Bidder

?4 Amen"ment of

Bi""in# Document

N. /t any time prior to the deadline for submission of bids, the ;mployer mayamend the Bidding Document by issuing addenda

N1 /ny addendum issued shall be part of the Bidding Document and shall becommunicated in %riting to all %ho ha!e obtained the Bidding Documentfrom the ;mployer in accordance %ith 'TB 62

N2 To gi!e prospecti!e Bidders reasonable time in %hich to ta&e an addenduminto account in preparing their bids, the ;mployer may, at its discretion,e4tend the deadline for the submission of bids, pursuant to 'TB 111

Prearation of Bi"s

@4 Cost of Bi""in# . The Bidder shall bear all costs associated %ith the preparation and submissionof its Bid, and the ;mployer shall in no case be responsible or liable for thosecosts, regardless of the conduct or outcome of the bidding process

.-4 an#ua#e of Bi" .5. The Bid, as %ell as all correspondence and documents relating to the bid

e4changed by the Bidder and the ;mployer, shall be %ritten in the languagespecified in the BDS Supporting documents and printed literature that are

part of the Bid may be in another language pro!ided they are accompanied byan accurate translation of the rele!ant passages in the language specified inthe BDS, in %hich case, for purposes of interpretation of the Bid, suchtranslation shall go!ern

..4 Documents

Comrisin# t9e Bi"

... The Bid shall comprise the follo%ing?

(a) :etter of Bid*

(b) ompleted Schedules, in accordance %ith 'TB .1 and .7*

(c) Bid Security, in accordance %ith 'TB .*



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(d) /lternati!e bids, at Bidders option and if permissible, in accordance %ith'TB .2*

(e) -ritten confirmation authori3ing the signatory of the Bid to commit theBidder, in accordance %ith 'TB 151*

(f) Documentary e!idence in accordance %ith 'TB . establishing theBidders $ualifications to perform the ontract*

(g) Technical Proposal in accordance %ith 'TB .6*

(h) 'n the case of a bid submitted by a =>, the => agreement, or letter ofintent to enter into a => including a draft agreement, indicating at leastthe parts of the -or&s to be e4ecuted by the respecti!e partners* and

(i) /ny other document re$uired in the BDS

.,4 etter of Bi" an"

Sc9e"ules

.1. The :etter of Bid, Schedules, and all documents listed under lause .., shallbe prepared using the rele!ant forms in Section 7 (Bidding orms), if so

pro!ided The forms must be completed %ithout any alterations to the te4t,and no substitutes shall be accepted /ll blan& spaces shall be filled in %iththe information re$uested

.:4 Alternati!e Bi"s .2. nless other%ise indicated in the BDS, alternati!e bids shall not beconsidered

.21 -hen alternati!e times for completion are e4plicitly in!ited, a statement tothat effect %ill be included in the BDS, as %ill the method of e!aluatingdifferent times for completion

.22 -hen specified in the BDS pursuant to 'TB .2., and subAect to 'TB .27belo%, Bidders %ishing to offer technical alternati!es to the re$uirements ofthe Bidding Document must first price the ;mployers design as described inthe Bidding Document and shall further pro!ide all information necessary fora complete e!aluation of the alternati!e by the ;mployer, including dra%ings,design calculations, technical specifications, brea&do%n of prices, and

proposed construction methodology and other rele!ant details Only thetechnical alternati!es, if any, of the lo%est e!aluated Bidder conforming to the

basic technical re$uirements shall be considered by the ;mployer

.27 -hen specified in the BDS, Bidders are permitted to submit alternati!etechnical solutions for specified parts of the -or&s Such parts %ill beidentified in the BDS and described in Section G (;mployers+e$uirements)The method for their e!aluation %ill be stipulated in Section 2 (;!aluation and

9ualification riteria)

.


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.77 nconditional discounts, if any, and the methodology for their application shallbe $uoted in the :etter of Bid, in accordance %ith 'TB .1.

.7G 'f so indicated in 'TB .., bids are in!ited for indi!idual ontracts or for anycombination of ontracts (pac&ages) Bidders %ishing to offer any pricereduction for the a%ard of more than one ontract shall specify in their bid the

price reductions applicable to each pac&age, or alternati!ely, to indi!idualontracts %ithin the pac&age Price reductions or discounts shall be submittedin accordance %ith 'TB .72, pro!ided the bids for all ontracts are submittedand opened at the same time

.76 nless other%ise pro!ided in the BDS and the onditions of ontract, theprices $uoted by the Bidder shall be fi4ed 'f the prices $uoted by the Bidderare subAect to adAustment during the performance of the ontract inaccordance %ith the pro!isions of the onditions of ontract, the Bidder shallfurnish the indices and %eightings for the price adAustment formulae in theTable of /dAustment Data in Section 7 (Bidding orms) and the ;mployermay re$uire the Bidder to Austify its proposed indices and %eightings

.7 /ll duties, ta4es, and other le!ies payable by the ontractor under theontract, or for any other cause, as of the date mentioned in BDS prior to thedeadline for submission of bids, shall be included in the rates and prices andthe total bid price submitted by the Bidder

.=4 Currencies of Bi"

an" Pa*ment

.G. The unit rates and the prices shall be $uoted by the bidder entirely in "epalesecurrency if not other%ise specified in the BDS

.G1 Bidders shall indicate the portion of the bid price that corresponds toe4penditures incurred in "epalese currency in the Schedule of Paymenturrencies included in Section 7 (Bidding orms)

.G2 Bidders e4pecting to incur e4penditures in other currencies for inputs to the

-or&s supplied from outside the ;mployers country and %ishing to be paidaccordingly may indicate up to three con!ertible foreign currencies included indaily publication of "epal +astra Ban& foreign currency e4change rate in theSchedule of Payment urrencies included in Section 7 (Bidding orms)

.G7 The rates of e4change to be used by the bidder for currency con!ersion duringbid preparation shall be the selling rates for similar transactions pre!ailing onthe date 25 days prior to the deadline for submission of bids published by

"epal +astra Ban& Bidders should note that for the purpose of payments, thee4change rates confirmed by "epal +astra Ban& as the selling rates pre!ailing25 days prior to the deadline for submission of bids shall apply for theduration of the ontract so that no currency e4change ris& is borne by the

bidder

.GG oreign currency re$uirements indicated by the bidders in the Schedule ofPayment urrencies shall include but not limited to the specific re$uirementsfor

(a) e4patriate staff and labor employed directly on the -or&s*

(b) social, insurance, medical and other charges relating to such e4patriatestaff and labor, and foreign tra!el e4penses*

(c) imported materials, both temporary and permanent, including fuels, oiland lubricants re$uired for the -or&s*

(d) depreciation and usage of imported Plant and ontractorHs ;$uipment,including spare parts, re$uired for the -or&s*

(e) foreign insurance and freight charges for imported materials, Plant andontractorHs ;$uipment, including spare parts* and



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orm included in Section 7 (Bidding orms) or in another substantiallysimilar format appro!ed by the employer prior to bid submission The formmust include the complete name of the Bidder The bid security shall be !alidfor minimum thirty (25) daysbeyond the original !alidity period of the bid, or

beyond any period of e4tension if re$uested under 'TB .N1

.2 The bid security issued by any foreign Ban& outside "epal must be counterguaranteed by a I/J class commercial Ban& in "epal

.7 /ny bid not accompanied by an enforceable and substantially compliant bidsecurity, if re$uired in accordance %ith 'TB .., shall be reAected by the;mployer as nonresponsi!e

.G 'f a bid security is specified pursuant to 'TB .., the bid security ofunsuccessful Bidders shall be returned %ithin three days, once the successful

bidder has furnished the re$uired performance security and signed theontract /greement pursuant to 'TB 2N.

.6 The bid security may be forfeited?

(a) if a Bidder %ithdra%s its bid during the period of bid !alidity specified bythe Bidder on the :etter of Bid, e4cept as pro!ided in 'TB .N1 or

(b) if the successful Bidder fails to?

(i) sign the ontract in accordance %ith 'TB 2.* or

(ii) furnish a performance security in accordance %ith 'TB 2N.

(iii) furnish a domestic preference security if so re$uired

. The Bid Security of a => shall be in the name of the => that submits the bid 'fthe => has not been legally constituted at the time of bidding, the Bid Security

shall be in the names of all future partners as named in the letter of intentmentioned in 'TB 7.

,-4 1ormat an" Si#nin#

of Bi"

15. The Bidder shall prepare one original of the documents comprising the bid asdescribed in 'TB .. and clearly mar& it IO+''"/:J /lternati!e bids, if

permitted in accordance %ith 'TB .2, shall be clearly mar&edI/:T;+"/T'>;J 'n addition, the Bidder shall submit copies of the bid inthe number specified in theBDS+and clearly mar& each of them IOPQJ 'nthe e!ent of any discrepancy bet%een the original and the copies, the originalshall pre!ail

151 The original and all copies of the bid shall be typed or %ritten in indelible in&and shall be signed by a person duly authori3ed to sign on behalf of the

Bidder This authori3ation shall consist of a %ritten confirmation as specifiedin the BDS and shall be attached to the bid The name and position held byeach person signing the authori3ation must be typed or printed belo% thesignature /ll pages of the bid, e4cept for unamended printed literature, shall

be signed or initialed by the person signing the bid

152 /ny amendments such as interlineations, erasures, or o!er%riting shall be !alidonly if they are signed or initialed by the person signing the bid



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Su0mission an" Oenin# of Bi"s

,.4 Sealin# an"

Markin# of Bi"s

1.. Bidders may al%ays submit their bids by mail or by hand or by courier -henso specified in the BDS, bidders shall ha!e the option of submitting their bidselectronically Procedures for submission, sealing and mar&ing are as follo%s?

(a) Bidders submitting bids by mail, by hand or by courier shall enclose theoriginal and each copy of the Bid, including alternati!e bids, if permittedin accordance %ith 'TB .2, in separate sealed en!elopes, duly mar&ingthe en!elopes as IO+''"/:J, I/:T;+"/T'>;J and IOPQJ Theseen!elopes containing the original and the copies shall then be enclosed inone single en!elope The rest of the procedure shall be in accordance %ith'TB sub#lauses 1.1 and 1.2

(b) Bidders submitting bids electronically shall follo% the electronic bidsubmission procedures specified in the BDS

1.1 The inner and outer en!elopes shall?

(a) bear the name and address of the Bidder*

(b) be addressed to the ;mployer as pro!ided in BDS 11.*

(c) bear the specific identification of this bidding process indicated in BDS..* and

(d) bear a %arning not to open before the time and date for bid opening

1.2 'f all en!elopes are not sealed and mar&ed as re$uired, the ;mployer %illassume no responsibility for the misplacement or premature opening of the

bid

,,4 Dea"line for

Su0mission of Bi"s

11. Bids must be recei!ed by the ;mployer at the address and no later than thedate and time indicated in the BDS

111 The ;mployer may, at its discretion, e4tend the deadline for the submission ofbids by amending the Bidding Document in accordance %ith 'TB N, in %hichcase all rights and obligations of the ;mployer and Bidders pre!iously subAectto the deadline shall thereafter be subAect to the deadline as e4tended

,:4 ate Bi"s 12. The ;mployer shall not consider any bid that arri!es after the deadline forsubmission of bids, in accordance %ith 'TB 11 /ny bid recei!ed by the;mployer after the deadline for submission of bids shall be declared late,

reAected, and returned unopened to the Bidder

,


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of bids, in accordance %ith 'TB 11

171 Bids re$uested to be %ithdra%n in accordance %ith 'TB 17. shall be returnedunopened to the Bidders

172 "o bid may be %ithdra%n, or modified in the inter!al bet%een the deadline

for submission of bids and the e4piration of the period of bid !alidityspecified by the Bidder on the :etter of Bid or any e4tension thereof

,=4 Bi" Oenin# 1G. The ;mployer shall open the bids in public at the address, date and timespecified in the BDS in the presence of BiddersR designated representati!es andanyone %ho choose to attend /ny specific electronic bid opening proceduresre$uired if electronic bidding is permitted in accordance %ith 'TB 1.. shall beas specified in the BDS

1G1 irst, en!elopes mar&ed I-'TFD+/-/:J shall be opened and read out andthe en!elope %ith the corresponding bid shall not be opened, but returned to theBidder "o bid %ithdra%al shall be permitted unless the corresponding%ithdra%al notice contains a !alid authori3ation to re$uest the %ithdra%al and is

read out at bid opening "e4t, en!elopes mar&ed IMOD''/T'O"J shall beopened and read out %ith the corresponding bid "o bid modification shall be

permitted unless the corresponding modification notice contains a !alidauthori3ation to re$uest the modification and is read out at bid opening Onlyen!elopes that are opened and read out at bid opening shall be consideredfurther

1G2 /ll other en!elopes shall be opened one at a time, reading out? the name of theBidder* the Bid Price(s), including any discounts and alternati!e bids andindicating %hether there is a modification* the presence of a bid security andany other details as the ;mployer may consider appropriate Only discountsand alternati!e offers read out at bid opening shall be considered fore!aluation

nless other%ise specified in the BDS, all pages of the :etter of Bid and Billof 9uantities are to be initialed by representati!es of the ;mployer attendingthe bid opening

"o bid shall be reAected at bid opening e4cept for late bids, in accordance %ith'TB 12.

1G7 The ;mployer shall prepare a record of the bid opening that shall include, as aminimum? the name of the Bidder and %hether there is a %ithdra%al,substitution, or modification* the Bid Price, per ontract if applicable,including any discounts and alternati!e offers* and the presence or absence ofa bid security, if one %as re$uired The Bidders representati!es %ho are

present shall be re$uested to sign the record The omission of a Bidderssignature on the record shall not in!alidate the contents and effect of therecord / copy of the record shall be distributed to all Bidders



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E!aluation an" Comarison of Bi"s

,>4 Confi"entialit* 16. 'nformation relating to the e4amination, e!aluation, comparison, and

post$ualification of bids and recommendation of ontract a%ard, shall not bedisclosed to Bidders or any other persons not officially concerned %ith such

process until information on ontract a%ard is communicated to all Bidders

161 /ny attempt by a Bidder to influence the ;mployer in the e!aluation of the bidsor ontract a%ard decisions may result in the reAection of its bid

162 "ot%ithstanding 'TB 161, from the time of bid opening to the time ofontract a%ard, if any Bidder %ishes to contact the ;mployer on any matterrelated to the bidding process, it may do so in %riting

,/4 Clarification of Bi"s 1. To assist in the e4amination, e!aluation, and comparison of the bids, and$ualification of the Bidders, the ;mployer may, at its discretion, as& anyBidder for a clarification of its bid /ny clarification submitted by a Bidderthat is not in response to a re$uest by the ;mployer shall not be consideredThe ;mployers re$uest for clarification and the response shall be in %riting

"o change in the prices or substance of the bid shall be sought, offered, orpermitted, e4cept to confirm the correction of arithmetic errors disco!ered bythe ;mployer in the e!aluation of the bids, in accordance %ith 'TB 2.

11 'f a Bidder does not pro!ide clarifications of its bid by the date and time set inthe ;mployers re$uest for clarification, its bid may be reAected

,?4 De!iations+

Reser!ations+ an"

Omissions

1N. During the e!aluation of bids, the follo%ing definitions apply?

(a) IDe!iationJ is a departure from the re$uirements specified in the BiddingDocument*

(b) I+eser!ationJ is the setting of limiting conditions or %ithholding fromcomplete acceptance of the re$uirements specified in the BiddingDocument* and

(c) IOmissionJ is the failure to submit part or all of the information ordocumentation re$uired in the Bidding Document

,@4 Determination of

Resonsi!eness

1. The ;mployers determination of a bids responsi!eness is to be based on thecontents of the bid itself, as defined in 'TB..

11 / substantially responsi!e bid is one that meets the re$uirements of theBidding Document %ithout material de!iation, reser!ation, or omission /material de!iation, reser!ation, or omission is one that,

(a) if accepted, %ould?

(i!) affect in any substantial %ay the scope, $uality, or performance ofthe -or&s specified in the ontract* or

(!) limit in any substantial %ay, inconsistent %ith the BiddingDocument, the ;mployers rights or the Bidders obligations underthe proposed ontract* or

12 if rectified, %ould unfairly affect the competiti!e position of other Bidderspresenting substantially responsi!e bids



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17 The ;mployer shall e4amine the technical aspects of the bid submitted inaccordance %ith 'TB .6, Technical Proposal, in particular, to confirm that allre$uirements of Section G (-or&s +e$uirements) ha!e been met %ithout anymaterial de!iation, reser!ation or omission

1G 'f a bid is not substantially responsi!e to the re$uirements of the BiddingDocument, it shall be reAected by the ;mployer and may not subse$uently bemade responsi!e by correction of the material de!iation, reser!ation, oromission

:-4 Nonconformities+

Errors+ an"

Omissions

25. Pro!ided that a bid is substantially responsi!e, the ;mployer may %ai!e anynonconformities in the bid that do not constitute a material de!iation,reser!ation or omission

251 Pro!ided that a bid is substantially responsi!e, the ;mployer may re$uest thatthe Bidder submit the necessary information or documentation, %ithin areasonable period of time, to rectify nonmaterial nonconformities in the bid

related to documentation re$uirements +e$uesting information ordocumentation on such nonconformities shall not be related to any aspect of the

price of the bid ailure of the Bidder to comply %ith the re$uest may result inthe reAection of its bid

252 Pro!ided that a bid is substantially responsi!e, the ;mployer shall rectify$uantifiable nonmaterial nonconformities related to the Bid Price To thiseffect, the Bid Price may be adAusted, for comparison purposes only, to reflectthe price of a missing or non#conforming item or component The adAustmentshall be made using the methods indicated in Section 2 (;!aluation and9ualification riteria)

257 'f minor discrepancies are found such as in technical specification,

description, feature %hich do not ma&e the bid to be reAected, then the cost,%hich is calculated to the e4tent possible due to such differences shall beincluded %hile e!aluating the bid

:.4 Correction of

Arit9metical Errors

2.. Pro!ided that the bid is substantially responsi!e, the ;mployer shall correctarithmetical errors on the follo%ing basis?

(a) only for unit price ontracts, if there is a discrepancy bet%een the unitprice and the total price that is obtained by multiplying the unit price and$uantity, the unit price shall pre!ail and the total price shall be corrected,unless in the opinion of the ;mployer there is an ob!ious misplacementof the decimal point in the unit price, in %hich case the total price as$uoted shall go!ern and the unit price shall be corrected*

(b) if there is an error in a total corresponding to the addition or subtractionof subtotals, the subtotals shall pre!ail and the total shall be corrected*and

(c) if there is a discrepancy bet%een %ords and figures, the amount in %ordsshall pre!ail, unless the amount e4pressed in %ords is related to anarithmetic error, in %hich case the amount in figures shall pre!ail subAectto (a) and (b) abo!e

2.1 'f the Bidder that submitted the lo%est e!aluated bid does not accept thecorrection of errors, its bid shall be dis$ualified and its bid security may beforfeited

:,4 Con!ersion to Sin#le 21. or e!aluation and comparison purposes, the currency(ies) of the bid shall be



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Currenc* con!erted into a single currency as specified in the BDS

::4 Domestic Preference 22. nless other%ise specified in the BDS, a domestic preference shall be afactor in bid e!aluation

:alue /dded Ta4 fornit +ate ontracts, or Schedule of Prices for lump sum ontracts, butincluding Day %or& items, %here priced competiti!ely*

(b) price adAustment for correction of arithmetic errors in accordance %ith'TB 2..*

(c) price adAustment due to discounts offered in accordance %ith 'TB .77*

(d) con!erting the amount resulting from applying (a) to (c) abo!e, ifrele!ant, to a single currency in accordance %ith 'TB 21*

(e) adAustment for nonconformities in accordance %ith 'TB 252*

(f) application of all the e!aluation factors indicated in Section 2 (;!aluationand 9ualification riteria)*

272 The estimated effect of the price adAustment pro!isions of the onditions ofontract, applied o!er the period of e4ecution of the ontract, shall not beta&en into account in bid e!aluation

277 'f this Bidding Document allo%s Bidders to $uote separate prices for differentontracts, and to a%ard multiple ontracts to a single Bidder, the

methodology to determine the lo%est e!aluated price of the ontractcombinations, including any discounts offered in the :etter of Bid, is specifiedin Section 2 (;!aluation and 9ualification riteria)

27G 'f the bid for an nit +ate ontract, %hich results in the lo%est ;!aluated BidPrice, is seriously unbalanced, front loaded or substantially belo% updatedestimates in the opinion of the ;mployer, the ;mployer may re$uire theBidder to produce detailed price analysis for any or all items of the Bill of9uantities, to demonstrate the internal consistency of those prices %ith theconstruction methods and schedule proposed /fter e!aluation of the priceanalysis, ta&ing into consideration the schedule of estimated ontract

payments, the ;mployer may re$uire that the amount of the performancesecurity be increased at the e4pense of the Bidder to a le!el sufficient as

mentioned in BDS to protect the ;mployer against financial loss in the e!entof default of the successful Bidder under the ontract 'f the clarification gi!en

by the Bidder is found unsatisfactory then the ;mployer may reAect such bid

:=4 Comarison of Bi"s 2G. The ;mployer shall compare all substantially responsi!e bids in accordance%ith 'TB 271 to determine the lo%est e!aluated bid

:>4 ;ualification of t9e

Bi""er

26. The ;mployer shall determine to its satisfaction %hether the Bidder that isselected as ha!ing submitted the lo%est e!aluated and substantially responsi!e

bid meets the $ualifying criteria specified in Section 2 (;!aluation and9ualification riteria)

261 The determination shall be based upon an e4amination of the documentarye!idence of the Bidders $ualifications submitted by the Bidder, pursuant to



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'TB ..

262 /n affirmati!e determination of $ualification shall be a prere$uisite for a%ardof the ontract to the Bidder / negati!e determination shall result indis$ualification of the bid, in %hich e!ent the ;mployer shall proceed to thene4t lo%est e!aluated bid to ma&e a similar determination of that Bidders$ualifications to perform satisfactorily

:/4 Emlo*ers Ri#9t to

Accet An* Bi"+ an"

to Re6ect An* or All

Bi"s

2. The ;mployer reser!es the right to accept or reAect any bid, and to annul thebidding process and reAect all bids at any time prior to ontract a%ard, %ithoutthereby incurring any liability to Bidders 'n case of annulment, all bidssubmitted and specifically, bid securities, shall be promptly returned to theBidders

Aar" of Contract

:?4 Aar" Criteria 2N. The ;mployer shall a%ard the ontract to the Bidder %hose offer has beendetermined to be the lo%est e!aluated bid and is substantially responsi!e tothe Bidding Document, pro!ided further that the Bidder is determined to be$ualified to perform the ontract satisfactorily

:@4 etter of Intent to

Aar" t9e Contract

Notification of

Aar"

2. The ;mployer shall notify the concerned Bidder %hose bid has been selected inaccordance %ith 'TB 26. %ithin se!en days of the selection of the bid, in%riting that the ;mployer has intention to accept its bid and the informationregarding the name, address and amount of selected bidder shall be gi!en to allother bidders %ho submitted the bid

21 'f no bidder submits an application pursuant to 'TB 75 %ithin a period of se!endays of the notice pro!ided under 'TB 2., the ;mployer shall, accept the bid

selected in accordance %ith 'TB 26. and :etter of /cceptance shall becommunicated to the selected bidder prior to the e4piration of period of Bid!alidity, to furnish the performance security and sign the contract %ithin fifteendays

22 /t the same time, the ;mployer shall affi4 a public notice on the result of thea%ard on its notice board and may ma&e arrangements to post the notice intoits %ebsite, if it has* and if it does not ha!e, into the %ebsite of the PublicProcurement Monitoring Office, identifying the bid and lot numbers and thefollo%ing information? (i) name of each Bidder %ho submitted a Bid* (ii) bid

prices as read out at Bid Opening* (iii) name and e!aluated prices of each Bid* (i!)name of bidders %hose bids %ere reAected and the reasons for their reAection* and(!) name of the %inning Bidder, and the Price it offered, as %ell as the duration

and summary scope of the ontract a%arded


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process shall be repeated according to 'TB 2N


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Section , 8 Bi" Data S9eet

This section consists of pro!isions that are specific to each procurement and supplement theinformation or re$uirements included in Section ' 'nstructions to Bidders

A4 General

ITB .4. The number of the 'n!itation for Bids is ?

ITB .4. The ;mployer is?

ITB .4. The name of the 'B is?##############################

The identification numberof the 'B is? #################

The number and identification of lots comprising this 'B is? #######

ITB ,4. The name of the ProAect is? ########################################

The De!elopment Partner(DP) is? insert name if applicable or ot!erwise insert$ Not%pplicable]

The implementing agency is? #######################################

ITB


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;lectronic mail address?##################

+e$uests for clarification should be recei!ed by the ;mployer no later than?### [insertdate /0 days prior to t!e deadline for submission of bids]

ITB /4< / Pre#Bid meeting[insert 1s!all$ or 1s!all not$]ta&e place 'f a Pre#Bid meeting %illta&e place, it %ill be at the follo%ing date, time and place?

Date? @@@@@@@@@@@@

Time? @@@@@@@@@@@@

Place? @@@@@@@@@@@@

ITB /4= Time for re$uest? three (2) days before the pre bid meeting

C4 Prearation of Bi"s

ITB .-4. The language of the bid is? @@@@@@-n,lis!####

ITB ..4. $i% The Bidder shall submit %ith its bid the follo%ing additional documents?

[insert if any additional documents required]

ITB .:4. /lternati!e bids[insert 1s!all be$ or 1s!all not be$]permitted

ITB .:4, /lternati!e times for completion[insert 1s!all be$ or 1s!all not be$]permitted

'f alternati!e times for completion are permitted, the e!aluation method %ill be asspecified in Section 2 (;!aluation and 9ualification riteria)

ITB .:4< /lternati!e technical solutions shall be permitted for the follo%ing parts of the -or&s?insert detail if applicable other%ise insert I"ot /pplicableJC

'f alternati!e technical solutions are permitted, the e!aluation method %ill be as specifiedin Section 2 (;!aluation and 9ualification riteria)

ITB .


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ITB ,-4, The %ritten confirmation of authori3ation to sign on behalf of the Bidder shall indicate?[insert$

-a +ower of %ttorney6 and

-b In t!e case of 7ids submitted by an e8istin, or intended 94( an underta:in,

si,ned by all parties -i statin, t!at all parties s!all be ;ointly and severally liable(and -ii nominatin, a Representative w!o s!all !ave t!e aut!ority to conduct allbusiness for and on be!alf of any and all t!e parties of t!e 94 durin, t!e biddin,

process and( in t!e event t!e 94 is awarded t!e


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Margin of preference of &Insert ercenta#e of mar#in( if applicable to the domesticbidders

If a mar#in of reference alies insert FT9e alication met9o"olo#* s9all 0e as

stiulate" in Section : $E!aluation an" ;ualification Criteria%4

ITB :


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Section 3 - (a!uation and ua!ification Criteria3-1

Section : 8 E!aluation an" ;ualification

Criteria

This Section contains all the criteria that the ;mployer shall use to e!aluate bids and $ualifyBidders if the bidding %as preceded by post#$ualification e4ercise o" re$uires bidders to be$ualified by meeting predefined, precise minimum re$uirements The method sets pass#failcriteria, %hich, if not met by the bidder, results in dis$ualification 'n accordance %ith 'TB 27 and'TB 26, no other methods, criteria and factors shall be used The Bidder shall pro!ide all theinformation re$uested in the forms included in Section 7 (Bidding orms)

Ta0le of Criteria

1. !aluation............................................................................................................................ 3

1.1 #de%uac& of 'ec(nical Proposal.....................................................................................3

1.) *ultiple Contracts.............................................................................................................3

1.3 Completion 'ime...............................................................................................................3

1.4 #lternati!e 'ec(nical Solutions.......................................................................................3

1.+Domestic Preference.........................................................................................................4

). ,ualification........................................................................................................................ "

).1 ligibilit&............................................................................................................................ "

).1.1 Conflict of -nterest........................................................................................................."

).1.) Go!ernmento$ned ntit&............................................................................................"

).13 De!elopment Partner ligibilit& /if applicable ot(er mention 0ot #pplicable2....."

).1.4 ligibilit&................................................................................................................... "

).1.+ 5#' and P# 6egistration............................................................................................"

).) Pending 7itigation.............................................................................................................

).).1 Pending 7itigation.........................................................................................................

).3 inancial Situation...........................................................................................................

).3.1 :istorical inancial Performance.................................................................................

).3.) #!erage #nnual Construction 'urno!er......................................................................8

).3.3 inancial 6esources......................................................................................................8

+rocure'ent of ors Standard +rocure'ent )ocu'ent ICB


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).4 ;perience......................................................................................................................... 9

).4.1 General Construction ;perience ...............................................................................9

).4.) Specific Construction ;perience................................................................................9

e and ature...............................................................................9


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. ;!aluation

'n addition to the criteria listed in 'TB 271 (a) (f) the follo%ing criteria shall apply?

Note5

se the e!aluation criteria listed belo% as appropriate and re$uired for the proAect

.. /de$uacy of Technical Proposal

;!aluation of the BidderHs Technical Proposal %ill include an assessment of theBidderHs technical capacity, to mobili3e &ey e$uipment and personnel for thecontract consistent %ith its proposal regarding %or& methods, scheduling, andmaterial sourcing in sufficient detail and fully in accordance %ith there$uirements stipulated in Section G (-or&s +e$uirements)

.1 Multiple ontracts

Pursuant to Sub#lause 277 of the 'nstructions to Bidders, if -or&s are groupedin multiple contracts, e!aluation %ill be as follo%s?

-hen ,-or&s are grouped in multiple contracts and pursuant to Sub#lause 277of the 'nstructions to Bidders, the ;mployer %ill e!aluate and compare Bids onthe basis of a contract, or a combination of contracts, or as a total of contracts inorder to arri!e at the least cost combination for the ;mployer by ta&ing intoaccount discounts offered by Bidders in case of a%ard of multiple contracts

'f a bidder submits se!eral successful (lo%est e!aluated substantially responsi!e)bids, the e!aluation %ill also include an assessment of the BidderHs capacity tomeet the aggregated re$uirements regarding?

;4perience

inancial situation

urrent contract commitments,

ash flo% capacity,

;$uipment to be allocated, and

Personnel to be fielded

.2 ompletion Time

/n alternati!e ompletion Time, if permitted under 'TB .21, %ill be e!aluatedas follo%s?

&insert ro6ect secific re'uirements 9en ermitte" ot9erise insert FNot

Alica0le(

.7 /lternati!e Technical Solutions

/lternati!e technical solutions, if permitted under 'TB .27, %ill be e!aluated asfollo%s?

&insert ro6ect secific re'uirements 9en ermitte" ot9erise insert FNotAlica0le(



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.G Domestic Preference

'f a margin of preference is pro!ided for under 'TB 22., the follo%ing procedureshall apply?

.G. 'n comparing domestic bids %ith foreign bids, a margin of preference

%ill be granted to eligible domestic contractors, as defined belo%, inaccordance %ith the follo%ing pro!isions

(a) or application of domestic preference, all responsi!e bids %illfirst be classified into the follo%ing t%o categories?

(i) ategory '? Bids offered by domestic contractors and Aoint!entures eligible for the preference in accordance %ith thecriteria set forth in BDS* and

(ii) ategory ''? Bids offered by other contractors

The ;mployer %ill re!ie% each bid to confirm the

appropriateness of, or to modify as necessary, the category to%hich the bid %as assigned by the bidder in preparing it

(b) The lo%est e!aluated bid of each category %ill then be determinedby comparing all e!aluated bids in each category amongthemsel!es

(c) Such lo%est e!aluated bids %ill ne4t be compared %ith each otherand if, as a result of this comparison, a bid from ategory ' isfound to be the lo%est, it %ill be selected for the a%ard of contract

(d) 'f, ho%e!er, as a result of the comparison under (c) abo!e, thelo%est bid is found to be from ategory '', it %ill be furthercompared %ith the lo%est e!aluated bid from category ' or the

purpose of this further comparison only an up%ard adAustment %illbe made to the lo%est e!aluated bid price of ategory '' by addingan amount e$ual to 88(8) of the bid price 'f, after suchcomparison, the ategory ' bid is determined to be the lo%est, it%ill be selected for the a%ard of contract* if not, the lo%este!aluated bid from ategory '' %ill be selected

.G1 Domestic contractors and Aoint !entures bet%een a domesticcontractor(s) and its foreign partner(s) shall meet the follo%ingminimum criteria for eligibility of the Domestic Preference Scheme?

(a) Domestic contractor(s)?

(i) firms are registered in insert name of the borro%ingcountryC*

(ii) firms ha!e maAority o%nership by nationals of insert name ofthe borro%ing country C* and

(iii) firms %ill not subcontract to foreign contractors more thanfifty per cent (G5 ) of the total !alue of their %or&

(b) / Aoint !enture bet%een a domestic contractor(s) and its foreignpartner(s) %ill be eligible for the preference only if?



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(i) the domestic partner(s) are indi!idually eligible for thepreference according to the criteria stated abo!e*

(ii) the domestic partner(s) %ould not $ualify for the -or&s ontechnical or financial grounds %ithout the foreign

participation* and

(iii) the domestic partner(s) %ill, under the arrangements proposed,carry out at least fifty per cent (G5) of the -or&s measuredin terms of !alue

.G2 Bidders applying for the preference shall pro!ide all e!idence,including details of o%nership, necessary to pro!e that they are$ualified for the preference according to the criteria set forth in

paragraph .G1 abo!e

.G7 'f the ontract is a%arded to a bidder %ho has recei!ed the preferencepursuant to the foregoing pro!isions, such contractor shall notsubcontract to foreign contractors more than fifty per cent (G5) of the

total !alue of their %or&

.GG omparison of bids %ill only be bet%een bids %hich conform fully tothe specifications 'n the e!ent that the alternati!e bid not conformingto the specifications, if any, of the bidder %hose main bid %hichconforms %ith the specifications is the lo%est e!aluated, is consideredmore ad!antageous than its main bid, such alternati!e bid may beconsidered

.G6 / Aoint !enture %hich is a%arded the ontract as a result of theapplication of the abo!e domestic preference pro!isions, shall furnishthe ;mployer, together %ith the Performance Security, a DomesticPreference Security to guarantee that the profit and loss distribution and%orsharing arrangements %ith %hich the Aoint !enture satisfied thecriteria of Sub#lause .G1 (b) abo!e %ill not be modified throughoutthe e4ecution of the ontract The domestic performance security shall

be in the form of an unconditional on#demand ban& guarantee or standbyletter of credit acceptable to the ;mployer, for an amount in acon!ertible currency e$ui!alent to the difference bet%een the Aoint!entureHs bid price and the bid price of the lo%est foreign bid

The domestic preference security shall be issued either (a) by a ban&located in "epal, or (b) directly by a foreign ban& acceptable to the;mployer The domestic preference security shall be !alid until theontractor has substantially completed the -or&s and a Ta&ing#O!er

ertificate has been issued by the ;ngineer in accordance %ith thepro!isions of .5 and such security 0e returne" to t9e Contractorto#et9er it9 t9e Takin#8O!er Certificate4



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1 9ualification

1. ;ligibility

Criteria Comliance Re'uirements Documents

Re'uirement Sin#le Entit*

)oint 7enture

Su0mission

Re'uirementsAll

Partners

Com0ine"

Eac9

Partner

One

Partner

,4.4. Conflict of Interest

"o conflicts of interest inaccordance %ith 'TB Sub#lause72

must meetre$uirement

e4isting orintended =>must meet

re$uirement


notapplicable

:etter of Bid

,4.4, Go!ernment8one" Entit*

/pplicant re$uired to meetconditions of 'TB Sub#lause 7G



re$uirement


notapplicable

orms;:' #., ;:' # 1

%ith attachments

1.2 De!elopment Partner ;ligibility if applicable other mention I"ot /pplicableJC

"ot ha!ing been declared ineligible byDe!elopment Partner, as described in 'TBSub#lause 77


e4isting orintended =>must meetre$uirement


not applicable /pplicationSubmission Sheet

,4.4< UN Eli#i0ilit*"ot ha!ing been declaredineligible based on a nited

"ations resolution or ;mployerscountry la%, as described in 'TBSub#lause 7



re$uirement


notapplicable

:etter of Bid

,4.4= 7AT an" PAN Re#istration

a DomesticBidder

Bidders re$uiredto meet conditionsof 'TB Sub#lause 7



re$uirement


notapplicable

P/" and>/T

registrationcertificate

b oreignBidder Bidders re$uiredto meet conditionsof 'TB Sub#lause 7

must meetre$uirement e4isting orintended =>must meet

re$uirement

must meetre$uirement notapplicable Declarationto submitP/" and

>/T+egistrationertificate atthe time ofontract

agreement



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11 Pending :itigation



)oint 7enture

Su0missionRe'uirementsAll Partners

Com0ine"

Eac9

Partner

One

Partner

,4,4. Pen"in# iti#ation

/ll pending litigation shall betreated as resol!ed against the/pplicant and so shall in total not

represent more than 888(.)

percent of the /pplicants net%orth

must meetre$uirementby itself oras partner to

past ore4isting =>

notapplicable

must meetre$uirementby itself oras partner to

past ore4isting =>

notapplicable

orm :'T .

Note5(.)

The percentage should normally be %ithin the range of G5 to .55 of an /pplicationHs net

%orth

12 inancial Situation



)oint 7entureSu0mission

Re'uirementsAll PartnersCom0ine"

Eac9Partner

OnePartner

,4:4. Historical 1inancial Performance

Submission of audited balancesheets and income statements, for

the last 888(.) years todemonstrate the current soundnessof the applicants financial position/s a minimum, a BidderHs net%orth calculated as the difference

bet%een total assets and totalliabilities should be positi!e


notapplicable


notapplicable

orm '" # .%ith attachments

Note5

(.) The financial information pro!ided by an /pplicant should be re!ie%ed in its entirety to allo% a

truly informed Audgment, and the pass#fail decision on the financial position of the /pplicant shouldbe gi!en on this basis Balance sheet of the past three to fi!e years period shall be as&ed according tothe nature of the %or&



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,4:4, A!era#e Annual Construction Turno!er

Minimum a!erage annualconstruction turno!er of "+S

888(1)$ calculated astotal certified payments recei!ed

for contracts in progress orcompleted, %ithin the last

8(2)years



must meet

of there$uirement

must meet

of there$uirement

orm '" # 1

Note5

(1) The amount stated should normally not be less than .G 4 >0T, the estimated annual turno!er orcash flo% in the subAect contract based on a straight#line proAection of the ;mployerHs estimatedcost (>), including contingencies, o!er the contract duration (T)

(2) The annual a!erage turno!er of any three years out of ten years turno!er shall be ta&en as the basis

,4:4: 1inancial Resources

sing orms '" 2 and '" # 7in Section 7 (Bidding orms) theBidder must demonstrate accessto, or a!ailability of, financialresources such as li$uid assets,unencumbered real assets, lines ofcredit, and other financial means,other than any contractual ad!ance

payments to meet?

the follo%ing cash#flo%

re$uirement, 888(7),and

the o!erall cash flo%re$uirements for thiscontract and its current%or&s commitment



must meet

of there$uirement

must meet

of there$uirement

orm '" 2and

orm in 7

Note5(7) 'ndicate the construction cash flo% re$uirement for a number of months (to the nearest half#month),

determined as the total time needed by the ;mployer to pay a contractorHs in!oice, allo%ing for (a) theactual time consumed for construction, from the beginning of the month in!oiced, (b) the time needed bythe ;ngineer to issue the monthly payment certificate, (c) the time needed by the ;mployer to pay theamount certified, and (d) a contingency period of one month to allo% for unforeseen delays The total

period should not e4ceed si4 months The assessment of the monthly amount should be based on astraight#line proAection of the estimated cash flo% re$uirement o!er the particular contract period,neglecting the effect of any ad!ance payment and retention monies, but including contingency allo%ancesin the estimated contract cost

The financial resources shall be ade$uate to co!er his bid price and current %or& commitments, fore4ample &$=% Workin# Caital J ines of Cre"it( K


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17 ;4perience



)oint 7entureSu0mission

Re'uirementsAll Partners

Com0ine"

Eac9

Partner

One

Partner

,4


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$0% Construction Eerience in 2e* Acti!ities

or the abo!e or other contractse4ecuted during the periodstipulated in 171(a) abo!e, aminimum construction e4periencein the follo%ing &ey acti!ities?

must meet

allre$uirements

must meet

allre$uirements

notapplicable

notapplicable

orm ;


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(b) a minimum number of years of e4perience and0or number of comparable proAects carriedout in a specified number of preceding years

The re$uirement of specified education and academic $ualifications is normally unnecessaryfor such positions, as contractors often employ competent staff %ho ha!e learned their

profession on the Aob rather than through academic training

't is appropriate to specify that certain positions are filled by indi!iduals %ho ha!e held postsof comparable authority for, say, three years %ith the Bidder, so that &ey staff in e4ecuti!e site

positions ha!e sufficient &no%ledge of the BidderHs management, policy, procedures, andpractices to act %ith confidence and authority %ithin that frame%or&

16 ;$uipment

The Bidder must demonstrate that it has the &ey e$uipment listed hereafter?

The Bidder shall pro!ide further details of proposed items of e$uipment using the rele!ant orm inSection 7 (Bidding orms)

Note5

/n in!entory of construction e$uipment represents a high capital cost o!erhead to a contractoronse$uently, not all competent potential bidders %ill maintain an in!entory of high#!alue itemsthat are in suitable condition for maAor contracts This is particularly so %ith managementcontractors, %ho underta&e construction proAects mainly by subcontracting 'n most cases Bidderscan readily purchase, lease, or hire e$uipment* thus, it is usually unnecessary for the assessmentof a contractorHs $ualification to depend on the contractorHs o%ning readily a!ailable items ofe$uipment The pass#fail criteria adopted should therefore be limited only to those bul&y or

speciali3ed items that are critical for the type of proAect to be implemented, and that may bedifficult for the contractor to obtain $uic&ly ;4amples may include items such as hea!y liftcranes and piling barges, dredgers, tunnel boring machines, asphalt mi4ing plants, etc ;!en in


No4 E'uiment T*e an" C9aracteristics Min4 Num0er Re'uire"

.

1

2

7

G


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such cases, contractors may not o%n the speciali3ed items of e$uipment, and may rely onspecialist subcontractors or e$uipment#hire firms The a!ailability of such subcontractors and ofthe specified e$uipment should be subAect to !erification prior to contract a%ard The terms ofany lease or hire agreement for e$uipment should preferably include pro!ision that the e$uipment%ill remain on the site (or be !ested in the ;mployer) in the e!ent of default of the ontractor,thereby ensuring more timely continuity of %or& by a replacement contractor



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Section 4 - Biddin" For's4-1

Section < 8 Bi""in# 1orms

This Section contains the forms %hich are to be completed by the Bidder and submitted as part ofhis Bid

Ta0le of 1orms

7etter of Bid............................................................................................................................. 3

Sc(edules................................................................................................................................ +

Sc(edule of Pa&ment Currencies..........................................................................................+

'ables of #dustment Data.....................................................................................................

Bid Securit&............................................................................................................................. 8

'ec(nical Proposal ormat....................................................................................................9

1. Personnel........................................................................................................................... 1@

orm P6 A 1 Proposed Personnel....................................................................................1@

orm P6 A ) 6esume of Proposed Personnel ..............................................................11

).%uipment.......................................................................................................................... 1)

3. Site Organi>ation............................................................................................................... 13

4. *et(od Statement............................................................................................................. 13

+. *obili>ation Sc(edule......................................................................................................13

". Construction Sc(edule.....................................................................................................13

. Sc(edule of Subcontractor