procurement card procurement card overview new principal training fy2016
TRANSCRIPT
Procurement Card Overview
New Principal Training
FY2016
Procurement Card Overview• The Bank of America procurement card is issued in the name
of a Cobb County School District employee with the direct responsibility for the control and usage of the card under the principal or department director.
• Monthly limit - $5,000 • Transaction limit - $2,000
• Procurement cards should be kept in a secured location.
• Pre-approval should be obtained by school principal before use by school staff. • This includes all procurement cards issued to school
personnel
Procurement Card Overview
• The transaction limit or monthly limit may be temporarily increased upon request by emailing Peggy McClure-Greenough. She will request:
• Last 4 digits of the card• Amount of the increase
• Current available balance “plus” purchase amount• Reason for the purchase• Date transaction to take place
Unauthorized Purchases• Personal purchases, money orders, or cash
withdrawals
• Gift Cards (including ITune gift cards) – when paid by county allotment funds. Gift cards are only allowable on the procurement card using local school activity funds (hospitality, staff recognition, etc.) for the purchase of a gift
• Employee travel expenses Refer to Travel Procedures on the Financial Services University• Travel with students is allowed –considered
Field Trip
Unauthorized Purchases• Sales Tax
• Tagable Property– refer to Property Control Users Guide on Financial Services University for description of tagable property
• No SPLOST funds purchases.
• Items on the CCSD Procurement Services Contract List for Purchases – only exceptions are those that are specifically listed as “Pcard approved” http://support.cobbk12.org/BSPurchasing/Quick%20Links/bidlist.htm
• The purchase of any type of service.
Lost or Stolen cardCall Bank of America – 1-888-449-2273 and contactboth Dale Waldron, [email protected], 770-590-4523, and [email protected], 770-426-3517
Request a Procurement Card Complete form FS-410 and send to Dale Waldron in Procurement Services, [email protected] Address change or card cancellation Email Dale Waldron in Procurement Services, [email protected]