Procurement

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UNOPS – A brief introduction

● Established as independent entity in 1995

● Mission is to expand the capacity of the United Nations

system and its partners to implement peacebuilding,

humanitarian and development operations

● No core funding, no captive market, competes for

business

● 6000 employees (150 at HQ) among which 5000

consultants

…………………….

….

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UNOPS presence worldwide

HQ and Europe regional office Operations centresRegional offices Regional office & Operations centres

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UNOPS clients

● UN agencies, funds and programmes

● International financial institutions

● Multilateral institutions

● Governments

● Non-governmental organizations

During 2010-2013 UNOPS will concentrate on results contributing to four high-level goals:

1. Rebuilding peace and stability after conflict

2. Early recovery of communities affected by natural disaster

3. The ability of people to develop local economies and obtain social services

4. Environmental sustainability and adaption to climate change

UNOPS also targets three cross-cutting objectives: gender equality and the empowerment of women, national capacity development, and environmental sustainability.

Focus on results that matter

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What UNOPS does

• Project management – Technical assistance, monitoring, and evaluation

• Procurement – Goods, services & works

• Financial management – Loan supervision

• Human resources – Recruitment of project personnel

• Special services – Elections support, physical infrastructure design, etc.

Project management

UNOPS can manage small or

large-scale, complex operations

in peace building, humanitarian

and development environments.

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Procurement

Procurement supports project

management and offers direct

procurement services. Procurement

of goods and services has increased

with the trend towards direct

budgetary support coupled with

greater emphasis on transparency

and accountability.

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Procurement

procurement of common-user items, such as vehicles and office equipment, typically through e-procurement on the UN WebBuy platform;

procurement of election, health, and water supply/sanitation goods;

procurement of infrastructure-related services;

hosting the UN procurement portal, the Global Marketplace;

public procurement for governments with capacity constraints

leadership in sustainable (green) procurement; and

support to development of national implementation capacity.

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Human Resources

Human Resources support project management and provide

direct services to partners. Direct services may expand as

shared-services for the UN family.

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Human Resources

rapid deployment in conflict and emergency response, typically with the help of pre-approved rosters and standby agreements;

recruitment and administration of office and project staff; and

engagement and administration of other personnel, such as individual contractors.

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UNOPS provides fund management services, respecting the

leading role of UNDP in administration of multi-donor trust-

funds on behalf of UNDG (UN Development Group).

Financial management

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administering multi-donor trust funds when not in competition with UNDP or specialized United Nations agencies;

supervising and/or supporting administration of donor grants or loans implemented by national authorities or international organizations;

carrying out capacity assessments of implementing partners;

ensuring timely, transparent fund disbursements; and

supporting the development of national implementation capacity.

Financial management

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UNOPS implementation support practices:

• Physical infrastructure

• Public order and security

• Census and elections

• Environment

• Health

UNOPS focus areas

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Physical infrastructure is the largest implementation support practice where UNOPS has ‘lead agency’ status in the UN.

Physical Infrastructure

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Physical Infrastructure

Examples include:The National Rural Access Programme in Afghanistan

A total of 9,632 km roads have been constructed or rehabilitated, connecting rural Afghanistan in all 34 provinces. The programme has also constructed or rehabilitated 66 bridges and 14 airfields.

The programme has built essential community infrastructures, including irrigation schemes, water and sanitation facilities, and schools and clinics, using labour-based approaches. 

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Public order and security will form a new practice in 2010, expanding the mine action practice to include areas in which UNOPS has experience and where increased demand is expected through partnerships with DPKO, UNDP, the United Nations Office on Drugs and Crime (UNODC), the World Bank and governments.

Public order and security

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Examples include:The European Union Police Coordination Office for Palestinian Police Support

UNOPS procured and delivered 115 vehicles to the Palestinian Civil Police as part of the Police Support Programme aimed at improving law enforcement in the West Bank.

UNOPS is currently constructing five new police stations for the Palestinian Civil Police in the Jenin district of the West Bank with funding from the Government of Germany.

Public order and security

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Census and elections is an existing practice with further potential for close partnerships especially with the Electoral Assistance Division of the Department of Political Affairs, UNDP and UNFPA.

Census and elections

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Examples include:The 2009 Iraq Election.

UNOPS supported the Independent High Electoral Commission of Iraq set up a country-wide communications network for the Commission headquarters and its 19 sub-offices at the governorate level.

UNOPS supported the mobilisation and training of 45,000 domestic electoral observers for Election Day.

Census and elections

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The environment is a support practice with a partner-facing role through partnerships with the United Nations Environment Programme, UNDP and the Global Environment facility. Internally it supports UNOPS aspiration to lead in sustainable (green) procurement and infrastructure, and advises other practices on environmental issues.

Environment

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Examples include:WIO-LaB

This project addresses land-based activities in the Western Indian Ocean region and aims to preserve the coastal and oceanic ecosystem of the area.

UNOPS helps participating governments and institutions develop the capacity and regulatory frameworks needed to manage the ecosystem effectively.

Environment

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Health is a practice that has grown in importance for UNOPS over the past three years. Expanded partnership potential exists with UNDP, UNICEF, UNFPA, the World Health Organization, the Global Fund to Fight AIDS, Tuberculosis and Malaria, the World Bank and governments.

Health

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Examples include:The Three Diseases Fund (3DF) financed a nationwide programme in Myanmar of activities to reduce the transmission of HIV and AIDS, TB and malaria, and provided access to essential drugs and related services.

UNOPS manages the fund on behalf of the donor consortium and in an agreement with the Ministry of Health.

Health

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Examples include:UNOPS was contracted to act as the distribution services agent on behalf of WHO to deliver millions of donated H1N1 vaccine doses and ancillary products to fight the Influenza pandemic.

- Vaccine doses delivered: > 75 M- Beneficiary countries: 81- Shipments: > 300

Health

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Sustainability – local capacity

UNOPS’ approach to project management builds on and

leverages local skills – contributing to cost effectiveness

and sustainability

• Local personnel

• Local partners – Governments, NGOs, Community based organisations, Stakeholders

• Local expertise

• Local training & institution building

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In 2008 UNDP/IAPSO and UNOPS consolidated certain business functions to strengthen procurement in the United Nations system. UNOPS now:

● Hosts www.unwebbuy.org – giving clients access to online procurement catalogues

● Maintains the United Nations Global Marketplace supplier roster (www.ungm.org)

UNOPS-UNDP/IAPSO merger

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Procurement volume in 2009: $871.5 million

Procurement of goods and services - 2009

51%49%

Goods

Services

Works representing 50%of the services

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Procurement of goods – 2009: Total vol. $443 M

36%

23%16%

8%

4%2%

2%1%

1%

1%

6%

Medical, Lab. & Hospital equipm.Motor Vehicles & parts, incl. other transport equipm.Pharmaceuticals

IT equipm. & software

Bednets, uniforms, a.o. textiles

Furniture

Security and safety equipm., incl. mine act.Construction machinery and tools, textile machineryBooks, paper, office stationery & suppliesPetroleum & fuel products

Other

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Procurement of services – 2009: Total vol. $429 M

49%

18%

4%

4%3%

3% 3%2%

2%2%

10%

Construction, engineering and architectural services

Politics, peace keeping and mine action services

Environmental management & protection

Conferences, workshops & training

Travel

Transport services

Leasing and rental services

HR, consultants and project staff

General & Project management services/consultancy

IT services

Other

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Top 10 supplier countries, services - 2009

10

20

30

40

50

60

70

80

90

84.3

49.8

38.6

27.424.5 21.6

16.6 16 15.4 11.6

Mill USD

2009 – 147 contracts: $1,944,000

2008 – 48 contracts: $1,010,000

2007 – 10 contracts: $1,274,000

Ranking in 2009:• Goods: No. 29 of 127 countries• Services: No. 41 of 177 countries

Ranking in 2008:• Goods: No. No. 32 of 89 countries• Services: No. 65 of 142 countries

UNOPS business with Israeli suppliers, 2007-09

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Major Israeli suppliers to UNOPS, 2008-09

1. Ofer Motor Company – Police equipment

2. Export Erez – Public order equipment

3. Magal Security Systems – Courthouse safety equipment

4. Talcar Corporation – Motor vehicles

5. Ofer Fire Rescue and Salvage – Traffic safety equipment

6. Eithar Insurance Agency – Vehicle insurance

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Up to $49,999 – RFQ (Request for Quotation)

• Less formal, but with fixed deadlines

$50,000-$250,000 - ITB/RFP (Invitation to Bid/Request for Proposal)

• Formal• Open tendering is default procedure, advertised on web/newspapers etc.• Shortlist, 3-5 potential bidders invited• No public bid opening

Above $250,000 - ITB/RFP• Open tendering is default procedure, advertised on web/newspapers etc.

(EOI & shortlists done only in special circumstances).• Public bid openings for ITBs• Limited tenders shortlist to minimum of 6 suppliers

Solicitation thresholds

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• Acceptance of UN General Terms & Conditions of Contract, including payment terms

• Delivery terms (INCOTERMS 2000)• Delivery time• Compliance with technical requirements• Recognised international or national standards• Supporting documentation • Proven production capacity• Warranty conditions• Appropriate after-sales service• Previous contract references• Best value for money

Bid evaluation criteria

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UNOPS advertises its business opportunities:

• Online at www.unops.org, www.ungm.org & www.undb.org

• In publications (Development Business, The Economist, etc.)

• Through trade missions, chambers of industry and commerce

• In local newspapers and publications in project locations

• Through UNOPS field offices

UNOPS business opportunities

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Visit the UNOPS website www.unops.org

• Learn about UNOPS projects and procurement requirements

• Learn more about UNOPS procurement procedures, policies and terms and conditions

• Register and update company information with

United Nations Global Marketplace at www.ungm.org

Advice for suppliers

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Ms. Susanne Urhammer

Procurement Practice Group (PPG)

Phone: +45 3546 7500

Fax: +45 3546 7508

UNOPS

P.O. Box 2695

2100 Copenhagen Ø

Denmark

E-mail: procurement@unops.org

Web: www.unops.org

UNOPS procurement contact information