procure-to-pay dla land & maritime · what is sprs? • supplier performance risk system •...
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PROCURE-TO-PAYTRAINING SYMPOSIUM 2018
Supplier Performance Risk SystemSPRS
Presented by: Alan Robinson (Navy)
12018 DLA Land and Maritime Supplier Conference and Exposition
DLA Land & Maritime Supplier Conference & Exposition
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Agenda
• What is SPRS• Policy• Access• Navigation and Reports
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What is SPRS?• Supplier Performance Risk System
• Formerly the Past Performance Information RetrievalSystem – Statistical Reporting (PPIRS-SR)
• Web-enabled, Department of Defense enterprise-wide application – DFARS primary retrieval system for supplier performance information
• Provides past delivery and quality performance information for material including contracts under the mandatory reporting thresholds established in the DFARS
• Provides three risk analysis tools designed to be used in past performance evaluations: Price, Item, and Supplier Risk
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SPRS Data Flow
SPRSDLA- eProcurement- EBS
Contract Data- Award, Delivery, PricingQuality Data- PQDRs, GIDEP, MIRs,
Bulletins, SDRs- Surveys, Lab ReportsMaterial Data- NSNs, application and
safety criticality
automatedmanual
Contract Data- Award, Delivery
Joint DiscrepancyReporting System (JDRS)- USAF- NAVAIR- USMC Aviation
Quality Data- PQDRs
System for AwardMgt (SAM)
Company Data- CAGE codes- Exclusion/debarment- DUNS & MPIN
DCMA Supplier RiskSystem (SRS)
Supplier Risk Data- Corrective Action Requests (CARs)- Corrective Action Plans (CAPs)- Program Assessment Reports (PARs)
Contractor Performance AssessmentReporting System (CPARS)- PPIRS-RC- FAPIIS
Supplier Risk Data- performance ratings, terminations
Item Risk Data- DMSMSContract Data
- Award, Delivery
Price Risk Data- PPI (inflation)
Other (ad hoc)- DLA
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Bureau of LaborStatistics
Air Force Contracting Database Information System (J018)
DLA- eProcurement- EBS
Product Data Reporting andEvaluation Program (PDREP)- EDA- WAWF- MOCAS- USN/USMC- USAF- Army- DCMA- DLA- GIDEP
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Regulatory Requirements• Federal Acquisition Regulation (FAR) 9.105-1(c)
• Responsibility determination
• FAR 12.206 • Use of past performance
• FAR 13.106-2(b)(3)(c)• Simplified Acquisition
• Defense Federal Acquisition Regulation Supplement (DFARS)252.213-7000• Simplified acquisition procedures
• DFARS 213.106-2• Acquisition of Commercial Items
• “Consider data available in the statistical reporting module of the Supplier Performance Risk System (SPRS)…”
• “Ensure the basis for award includes an evaluation…in SPRSPPIRS-SR…”
• FAR 15.305• Contracting by Negotiation
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SPRS Reports
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For Official Use Only/Treated as Source Selection Information IAW FAR 2.101, 3.104
Accessible By:
• Government Personnel with Need to Know
• Contractors (view own data)
Not Releasable Under Freedom of Information Act (FOIA)
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How does SPRS work?
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• Delivery Scores and Quality Classifications• collects quality and delivery data to calculate “On Time” delivery scores and quality
classifications• by CAGE and commodity (FSC or NAICS)• 14-day review or challenge period• updated daily
• Price Risk• calculates Average Price paid for an item since 2010 (adjusted for inflation)• creates Expected Range for future buys• rates bids as high, low or within Expected Range• updated daily
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How does SPRS work?
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• Item Risk• flags items identified as high risk by services/agencies• based on criticality of use and history of counterfeiting or non-conformance,
DMSMS, etc.• user warned of risk, provided with suggested mitigations
• Supplier Risk• scores vendors based on 3-years past performance data• numerical/color scores are a weighted sum of 10 factors scaled by number of
contracts in system• updated daily
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Quality Classifications/Supplier Risk Scores
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• Quality Classifications• Uses Positive and Negative records• Weighted by number of Line Items• Produces Quality Scores and Color by FSC/NAICS
• Supplier Risk Scores• Produces numerical & color score (higher is better)• Is an overall assessment regardless of FSC/NAICS
Top 5% - Blue
Next 10% - Purple
Next 70% - Green
Next 10% - Yellow
Bottom 5% - Red
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Risk Analysis
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Risk AnalysisEnter PO/Solicitation (free form; must not be previously
used)
Select Material IDand enter Value
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Risk Analysis
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Header
OverviewItem Risk
Average PriceLast buy
Body
BiddersSupplier Scores
Bid Comparisons
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Risk Analysis
Average Price ConfidenceGreen = High
Yellow = MediumRed = Low
Link to detail if item identified by service/agency as High Risk procurement or application
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Risk Analysis
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Risk detail supplied by services and agencies or
predicted by SPRS
Suggested mitigation strategies
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Risk Analysis
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Body
BiddersSupplier Scores
Bid Comparisons
Header
OverviewItem Risk
Average PriceLast buy
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Risk Analysis
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Click View All forquality & delivery details
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Risk Analysis
Click scores to see supporting detail
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Supplier Risk Report
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Note: Supplier Risk Score shownwhen performing a procurement Risk Analysis
also considers if vendor ison DLA’s Qualified Manufacturer/Producer
List, so it may be different than the one displayed in the standalone Supplier Risk
report
Scored DataFactors that go into the numerical
score. A factors with recordsbecome a link to display additional
detail (next slides)
Info OnlyData of interest but not scored. Detail
available if records > 0
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Supplier Risk Report - Factors
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Supplier Risk Report - Factors
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Scored Datafactors that go into the
numerical score (Available only if Records
> 0)
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Supplier Risk Report - Factors
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Risk Analysis
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Click View All for detailed report
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Risk Analysis
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Detailed bid analysis
Historical prices escalated for
inflation
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Risk Analysis
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Historical Prices (with
inflation) plotted over
Expected Range
Bids plotted over the Expected
Range
Expected Range Control LimitsLCL – Lower Control LimitUCL – Upper Control Limit
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Standalone Supplier Risk Report
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Supplier Risk Report
Enter CAGE and click Search
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Standalone Supplier Risk Report
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Supplier Risk Report
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Standalone Item Risk Report
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Item Risk Report
Select Material ID and enter Value
Click Search
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Standalone Item Risk Report
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Risk detail and mitigations
Historical purchase info(from Detailed Item Risk Report)
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Market Research Report
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Market Research Report Item Risk data
Price Risk Assessment of past buys
(did we overpay back then?)
Supplier Risk Scores for past vendors
(who has sold us this item before)
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Market Research Report
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Price Risk Assessments of old buys compared to that day’s Average Price
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Supplier Surveillance tool
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Supplier Surveillance
Select Material ID and enter Value
Click Search
Creates a list of vendors filtered byMaterial ID and/or Supplier Risk Score
Optional: select score(s) (use CTRL key to select more than one)
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Supplier Surveillance tool
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List allows buyers to scrutinize vendors by performance classClick to Export
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