process protocol demonstrator implementation of the process protocol at the britannia walk...
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Process Protocol DemonstratorProcess Protocol Demonstrator
Implementation of the Process Protocol at the Britannia Walk Development
Stuart Carmichael
Process Network 7 March 2002
Project OverviewProject Overview
• Project particulars:– the development of a derelict site in North London – has a construction value of about £12M – has been in the gestation phase for several years
prior to formal contracts – the construction phase is estimated at just less than
two years
Project OverviewProject Overview
• The project is quite complex having multiple clients including:– Moorfields Eye Hospital– Islington and Shoreditch Housing Association (ISHA)– KHT– Propylion (JCMT)– AMSP
Proposed DevelopmentProposed Development
• The accommodation has multiple types of occupancy including: – Key worker housing – Housing association housing– Live/work units– Speculative offices– Underground car parking – Underground pharmaceutical manufacturing plant
with associated services
Block C
BRITAN
NIA W
ALK
EBENEZER STREET
Block G
Block H (Spec offices)
Block A (Spec offices)
Block BBlock D
Block E
Block F
AERIAL VIEW 1
Aim of Demonstrator ProjectAim of Demonstrator Project
• To try and enforce the Process Protocol principles and rigorously assess the approach – Without unduly disrupting the overall project
• Identify problems with implementation• To make recommendations
ConstraintsConstraints
• The project was already underway at time of implementation
• Initial contract documentation was in place• Numerous clients
Suitably complex from which to learn lessons
Summary of Implementation ActivitiesSummary of Implementation Activities
• Many key activities defined by the protocol deliverables have been addressed by the project team– However, they have not necessarily been
undertaken, communicated and updated in accordance with the protocol methodology
Summary of Implementation ActivitiesSummary of Implementation Activities
• Implementation activities addressed the following areas, which were not being rigorously undertaken on the project
1. Process mapping
2. Addressing slippage in achieving design fixity
3. Structuring of information into team deliverables
4. Production process mapping and progress monitoring
5. Computer model
Process MappingProcess Mapping
• Aims– To communicate process strategy to the project team
– Identify responsibilities for the delivery of required information
– Provide a common focus for the project
– Produce a tool for project monitoring
Process MappingProcess Mapping
• Initial maps consisted of:– Key design information– Key project events that might affect progress– Activity zones (5)– Stage gates– Time line (requested by PM)
Process MapProcess MapBased on Design InformationBased on Design Information
Results of MappingResults of Mapping
• Maps showed clearly that slippage was occurring– 68% of design information was received late– Largely due to:
• Client changes• Poor communication• Information required based on separate drawings
(little co-ordination)
Addressing Slippage in Achieving Design Addressing Slippage in Achieving Design FixityFixity
• Pre-construction phase of project broken into mini phases– After discussion with the project manager and team it
was decided that the mini phases would consist of the following:
1. All layouts and setting outs confirmed
2. Piling pile caps and ground beams
3. Steel work to PMU
4. PMU substructure
5. Superstructure: structural concrete details
Addressing Slippage in Achieving Design Addressing Slippage in Achieving Design FixityFixity
• Grouping of information into group deliverables– Instead of asking for the provision of separate
drawings the PM asked for the provision of completed deliverables
• Team were consulted as to when they could provide these deliverables
DeliverablesDeliverables
• The deliverables decided upon were as follows: Structural Design Drawings Piling design Piling Works for Construction Foundation works for Construction PMU steel work, inc service shaft steel PMU substructure Superstructure Block A Superstructure Construction Block E Superstructure Construction Block H Superstructure Construction Blocks B, C and D Superstructure Construction Block F&G
Mini Phases and Associated DeliverablesMini Phases and Associated DeliverablesMini Phase Deliverable Gate
Participant Information required
EffectEffect
• Highly beneficial:– Individuals started to work in teams within the
deliverables identified– Individuals began to structure their programmes in
accordance with the deliverables and mini phases– Asked others for specific information earlier– Improved co-ordination– Improved provision of timely information
Production Process Mapping and Production Process Mapping and Progress Monitoring Progress Monitoring
• PM required a specific map to help monitor the production stage of the project
• The map was to incorporate three types of information:
• Design information• Procurement information• Production information
Production Process Mapping and Production Process Mapping and Progress MonitoringProgress Monitoring
• “Aim was to produce a map based tool, which could effectively represent the relationship between the three types information providing a clear and concise method of tracking project progress for the project manager and a communication tool for the team to refer to.”
• ‘Information strands’, describe the design and procurement process of each specific package. These then link with key activities in the production stage providing the project manger with a holistic view of the design and production process for the given period.
• The project manager can then track the entire package delivery process, from design, costing through to value engineering with suppliers, and then ordering and finally construction.
Start on site date for package
Work Package and key contributors
Off site start date
Enquiry return date
Date All SC revisions required
Technical review of design info
Progress of design team
Main package contractor
Order by date
Enquiry issue date
Design issue date
Design cost review meeting
Information Strand
Production Process Mapping and Production Process Mapping and Progress MonitoringProgress Monitoring
• Information strands produced for each main work package consisting of:
Groundwater and drainage Piling BWIC and incoming services Structural steelwork (substructure and shaft) Concrete frame and floors Screeding and waterproofing M&E mains installation Brickwork and blockwork Scaffolding Lightweight steel frame Roof coverings & rainwater installations Windows external doors and screens Metal work including balconies Wall cladding M&E Layout
Project Process MapProject Process Map
Project Process MapProject Process Map
SummarySummary
• Implementation focused on structuring of deliverables and mapping of WP processes
• Techniques well received by project team• Unavoidable barriers to effective
implementation– Process strategy not developed up front– Fragmented project team– Poor communication & IT use
RecommendationsRecommendations
• Early planning and agreement of process strategy
• Set the terminology
• Buy in from the team
• Clear communication strategy (incl EDI)
• Standard deliverable sets
• Adopt partnering principles
• Project workshop
• A driven process
• The right level of detail