problem-solving with marc 21 2004 nw ill & resource sharing conference portland, or margi mann...
TRANSCRIPT
Problem-Solving with MARC 21
Problem-Solving with MARC 21
2004 NW ILL & Resource Sharing ConferencePortland, OR
Margi MannOCLC Western Service Center
Topical OutlineTopical Outline
• Warm Up: Review of case scenarios for difficult bibliographic items
• Group Problem Solving: Your bibliographic challenges and nightmares
• Group Discussion: Trends for MARC & ILL??
Review of Common Case ScenariosReview of Common Case Scenarios
• Multiple Formats• “Simple” Serial Citation• Almanacs, Monographic Series,
and Cumulations• Supplements & Indexes• Same Title / Different Serial• “Phantom Authors” and
“Phantom Titles”
Case Scenario: Multiple Formats:Case Scenario: Multiple Formats:
“Dark Star Safari” by Paul Theroux
First Challenge:
A WorldCat search finds 10 records
First Challenge:
A WorldCat search finds 10 records
Reasons for Multiple RecordsReasons for Multiple Records
• Different editions • Translations • Different physical forms
(microform, hard copy, photocopy) • Different formats
(sound recordings, video, etc.)
Reasons for Paul Theroux’s Multiple Records
Reasons for Paul Theroux’s Multiple Records
• Editions• Translations• Formats
• 7 books in English– 4 British editions– 1 Canadian edition– 2 American editions
• 3 sound recordings
In the Case of Multiple Monographic Records:In the Case of Multiple Monographic Records:
• Match the author, title, date, & edition to your citation
• Check for microfiche, microform, etc.
• Check the format• Choose the DLC, PCC, or
National Library Cataloging record
Common Elements to Look for in a MARC Record:Common Elements to Look for in a MARC Record:
• Format• Sub-format (aka material
designation)• Dates• Edition• Place of Publication• Language
FormatFormat
Sub-format(Material
Designation)
Sub-format(Material
Designation)
Other useful format
information
Other useful format
information
Date (book) orDates (serial)Date (book) orDates (serial)
Edition & Place of Publication
Edition & Place of Publication
Language
Language
A Simple Serial Scenario (SSS)Process Begins with a Citation:
A Simple Serial Scenario (SSS)Process Begins with a Citation:“Remembrance of Books Past: Glimpses
into Aliteracy” by Mary A. Duchein
In: Reading Research & Instruction (v 33 no 1 pp 13-28 1993)
First Challenge:
A WorldCat search finds 4 records
First Challenge:
A WorldCat search finds 4 records
Reasons for Multiple Serial Records
Reasons for Multiple Serial Records
• Same title / different serial• Translations • Different physical forms
(microform, hard copy, photocopy)
Reasons for Multiple “Reading Research” Records
Reasons for Multiple “Reading Research” Records
• Physical forms • 2 are microform• 1 is electronic• 1 is paper
In the Case of Multiple Serial Records, Choose:In the Case of Multiple Serial Records, Choose:
• Paper format• DLC, PCC, National Library
Cataloging or record with 042 tag
• Beginning / Ending date of serial
Common Elements to Look for in a MARC Serial Record:Common Elements to Look for in a MARC Serial Record:
• Format• Sub-format (aka material
designation)• Beginning / Ending Dates• 040 or 042 tags• Edition• Place of Publication• Language
FormatFormat
Sub-format(Material
Designation)
Sub-format(Material
Designation)
Other useful format
information
Other useful format
information
Beginning / Ending DatesBeginning /
Ending DatesOther useful date
informationOther useful date
information
040 (has DLC
code)
040 (has DLC
code)042 tag is present
042 tag is present
Help for Multiple Records / Multiple Formats: FRBR to the Rescue
Help for Multiple Records / Multiple Formats: FRBR to the Rescue
FRBR:FRBR:
• Functional Requirements for Bibliographic Records
• Brings versions of works together in a cluster
• Shows relationships of various kinds
• Enables users to navigate to their level of interest
• Enables more sophisticated displays of search results
Where Is FRBR Most Useful?Where Is FRBR Most Useful?
• Literature classics• Multiple formats• Examples in WorldCat:
– Stephen King– Shakespeare’s Hamlet– Rowling, J.K. (Harry Potter
stories)
The Case of the Split Personality:
Almanacs, Monographic Series, & Cumulations
The Case of the Split Personality:
Almanacs, Monographic Series, & Cumulations
Our Citation Reads:Our Citation Reads:
“The Ships & Aircraft of the U.S. Fleet”by Norman Polmar (13th edition)
This is a monographic series cataloged as both a monograph and as a serial
A WorldCat search finds 40 records
This is a monographic series cataloged as both a monograph and as a serial
A WorldCat search finds 40 records
The Monograph RecordThe Monograph Record
The Serial RecordThe Serial Record
The Case of the Erudite Imposter:
Incorrect Bibliographic Citations
&Serial Linking Fields
The Case of the Erudite Imposter:
Incorrect Bibliographic Citations
&Serial Linking Fields
Our Citation Reads:Our Citation Reads:
“The Ships & Aircraft of the U.S. Fleet”by Norman Polmar (16th edition)
A WorldCat search finds no records for the 16th editionA WorldCat search finds no records for the 16th edition
16th edition is included in this title
16th edition is included in this title
The Actual Title
The Actual Title
780 / 785 Linking Fields:The Key to Serial Title
Changes
780 / 785 Linking Fields:The Key to Serial Title
Changes
780 = Former Title
785 = Next Title
More Linking Fields
The Case of the Elusive Eels:
Supplements and Indexes
More Linking Fields
The Case of the Elusive Eels:
Supplements and Indexes
Supplements & Indexes Can Be Either Independent or Dependent
Supplements & Indexes Can Be Either Independent or DependentIndependent = has its own MARC
record
Dependent = Item is with the main
title
Also: Beware the English Language!Also: Beware the English Language!
“Index Medicus” is a title that happens to have the word “Index” in it, but is it really an Index as we think of it?
Our Citation Reads:Our Citation Reads:
“Variations in the Technical Standard for HDTV in the United States”by Chris Keary
In: JEI, Journal of the Electronics Industry, (suppl. 1, 2000)
A WorldCat search finds a record for “JEI, Journal of the Electronics Industry”
A WorldCat search finds a record for “JEI, Journal of the Electronics Industry”
Dates match
citation
Dates match
citation
Linking field confirms the relationship
Linking field confirms the relationship
Title matches linked title in
previous record
Title matches linked title in
previous record
The Case of the Fraternal Twins:
Same Title / Different Serial
The Case of the Fraternal Twins:
Same Title / Different Serial
Our Citation Reads:Our Citation Reads:
“Hell’s Bibliophiles: The 5th Way of Looking at Aliteracy” by John G. Ramsay
Change (Jan-Feb. 2002)
A WorldCat search finds 3 serials with this titleA WorldCat search finds 3 serials with this title
Is this Our Change?Is this Our Change?
Dates are incorrectDates are incorrect
Is this Our Change?Is this Our Change?
Dates indicate
“possible”
Dates indicate
“possible”
Subject heading indicates
“maybe but unlikely”
Subject heading indicates
“maybe but unlikely”
Is This Our Change?Is This Our Change?
Dates indicate
“possible”
Dates indicate
“possible”Subject heading indicates “highly likely”
Subject heading indicates “highly likely”
The Case of the Phantom Author or the Phantom Title
The Case of the Phantom Author or the Phantom Title
Our Citation Reads:Our Citation Reads:
“Proceedings 2003 Joint Conference on Digital Libraries” by CNI
A WorldCat search finds no items with this author & title combination
A WorldCat search finds no items with this author & title combination
An Authority File Search for CNI Reveals:
An Authority File Search for CNI Reveals:
Conference name in the
citation
Conference name in the
citation
Actual name of the conference
Actual name of the conference
MARC Authority Record TagsMARC Authority Record Tags
100 =
400=
Correct form of author or conference name
Incorrect or variant forms of the author or conference name
Author and Title now
match
Author and Title now
match
Your Case Scenarios?Your Case Scenarios?
Other Trends with MARC Records and
ILL?
Other Trends with MARC Records and
ILL?
FinisFinis