Set up fax

Install and connect the hardware

Connect fax to a telephone line

▲ Connect the telephone cable provided with the product to the fax “line in” port on the product

and to the telephone jack on the wall.

The product is an analog faxing device. HP recommends using the product on a dedicated analogtelephone line. If you are using a digital environment, such as DSL, PBX, ISDN, or VoIP, make sureto use the correct filters and configure the digital settings correctly. For more information, contact yourdigital service provider.

NOTE: Some countries/regions might require an adapter to the phone cord that came with theproduct.

Connect additional devices

The product includes two fax ports:

● The fax “line in” port , which connects the product to the wall telephone jack.

● The fax “telephone line out” port , which connects additional devices to the product.

Telephones used in conjunction with the product can be employed in two ways:

● An extension phone is a phone plugged into the same phone line at another location.

● A downstream phone is one that is plugged into the product or a device that is plugged into theproduct.

Connect additional devices in the order that is described in the following steps. The output port foreach device is connected to the input port of the next, forming a "chain". If you do not want to connecta specific device, skip the step that explains it and continue to the next device.

NOTE: Do not connect more than three devices to the telephone line.

NOTE: Voicemail is not supported with this product.

1. Unplug the power cords for all of the devices that you want to connect.

2. If the product is not yet connected to a telephone line, see the product installation guide beforeproceeding. The product should already be connected to a telephone jack.

170 Chapter 12 Fax ENWW

3. Remove the plastic insert from the "telephone line out" port (the port that is marked with thetelephone icon).

ENWW Set up fax 171

4. To connect an internal or external modem on a computer, plug one end of a telephone cord into

the product “telephone line out” port . Plug the other end of the telephone cord into the fax

“line in” port.

NOTE: Some modems have a second “line” port to connect to a dedicated voice line. If youhave two “line” ports, see your modem documentation to make sure that you connect to thecorrect “line” port.

5. To connect a caller-ID box, plug a telephone cord into the previous device’s “telephone” port.Plug the other end of the telephone cord into the caller-ID box “line” port.

172 Chapter 12 Fax ENWW

6. To connect an answering machine, plug a telephone cord into the previous device’s “telephone”port. Plug the other end of the telephone cord into the answering machine “line” port.

7. To connect a telephone, plug a telephone cord into the previous device’s “telephone” port. Plugthe other end of the telephone cord into the telephone “line” port.

8. After you have finished connecting additional devices, plug all of the devices into their powersources.

Set up fax with a telephone answering machine

● Set the product rings-to-answer setting for at least one ring more than the number of rings forwhich the answering machine is set.

● If an answering machine is connected to the same telephone line but on a different jack (inanother room, for example), it might interfere with the product's ability to receive faxes.

Set up fax with an extension phone

With this setting turned on, you can alert the product to pick up the incoming fax call by pressing1-2-3 sequentially on the telephone keypad. The default setting is On. Turn this setting off only if youuse pulse dialing or if you have a service from your telephone company that also uses the 1-2-3sequence. The telephone company service does not work if it conflicts with the product.

1. On the control panel, touch the Setup button.

2. Scroll to and touch the Fax Setup menu.

3. Scroll to and touch the Advanced Setup button.

4. Scroll to and touch the Extension Phone button, and touch the On button.

ENWW Set up fax 173

Setup for stand-alone fax

1. Unpack and set up the product.

2. From the Home screen, touch the Setup button.

3. Touch the Fax Setup menu.

4. Touch the Fax Set-Up Utility button.

5. Follow the on-screen prompts and select the appropriate response for each question.

NOTE: The maximum number of characters for the fax number is 20.

NOTE: The maximum number of characters for the fax header is 25.

Configure fax settings

You can configure the product fax settings from the control panel, the Fax Setup Wizard (if thesoftware is installed), HP Device Toolbox (if the software is installed), or from the HP Embedded WebServer (if the product is connected to a network).

In the United States and many other countries/regions, setting the time, date, and other fax headerinformation is a legal requirement.

Use the control panel to set the fax time, date, and header

To use the control panel to set the date, time, and header, complete the following steps:

1. From the Home screen, touch the Setup button.

2. Touch the Fax Setup menu.

3. Touch the Basic Setup menu.

4. Scroll to and touch the Time/Date button.

5. Select the 12-hour clock or 24-hour clock.

6. Use the keypad to enter the current time, and then touch the OK button.

7. Select the date format.

8. Use the keypad to enter the current date, and then touch the OK button.

9. Touch the Fax Header menu.

10. Use the keypad to enter your fax number, and then touch the OK button.

NOTE: The maximum number of characters for the fax number is 20.

11. Use the keypad to enter your company name or header, and then touch the OK button.

NOTE: The maximum number of characters for the fax header is 25.

174 Chapter 12 Fax ENWW

Use of common localized letters in fax headers

When using the control panel to enter your name in the header or to enter a name for a one-touchkey, speed-dial entry, or group-dial entry, touch the 123 button to open a keypad that contains specialcharacters.

Use the HP Fax Setup Wizard

If you did not complete the fax setup process at the time you installed the software, you can completeit at any time by using the HP Fax Setup Wizard.

1. Click Start, and then click Programs.

2. Click HP, click the name of the product, and then click HP Fax Setup Wizard.

3. Follow the onscreen instructions in the HP Fax Setup Wizard to configure the fax settings.

ENWW Set up fax 175