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Project Monitoring and Control

byHateem Ghafoor, PMP

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Course Introduction

• This course, Project Monitoring and Control, covers the 5

process areas and 9 knowledge areas of project

management specifically with reference to Project

Monitoring and Control !ince this is the speciali"ed

course, so, the project management methodologies will#e handled in a way to understand monitoring and

control measures and systems to effectively manage a

project

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Course Objective

• The o#ject of this course is to furnish you with the skills

and knowledge you need to effectively monitor and

control a project, and to understand the techni$ues used

in these areas %nce the work is underway, you will use

the control systems to monitor, forecast, and solvepro#lems as they occur &ou will learn the elements of

project monitoring and control and ways to set up

meaningful control systems that can help assure the

user a successfully completed project

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Reference Material

• PM'o( )ourth *dition, #y PM+ !-

• Construction Project Management by ./-

 0 Pearson education !-

• Course material

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Assessment and Grading

!am "o !am #y$e%ue after &ecture

"o'

#otal Mar(s

) 1ui" 2 5 53

* 1ui" 4 24 23

+  -ssignment 2 42 23 Midterm *6am 27 453

- )inal *6am 84 53

Mar(s scheme.

• 1ui""es assignments : 453

• Mid Term *6am : 453

• )inal : 53

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Course Contents

• Lesson 1: Examining Professional ProjectManagement

 Topic 1A: Identify Project Management Processes Topic 1B: Identify Professional and Social

Responsibilities Topic 1C: Identify te Interpersonal S!ills Re"uired fora Project Manager

• Lesson 2: Initiating a Project Topic $A: %&amine te Project Management Conte&t

 Topic $B: %&amine Project Selection Topic $C: Prepare a Project Statement of 'or! Topic $(: Create a Project Carter Topic $%: Identify Project Sta!eolders

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Contd''

• &esson +. Planning Project /or(

Topic 8-; +dentify the *lements of a Project Management Plan

Topic 8';

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Contd''

• &esson -. %evelo$ing Cost stimates and 1udgets

Topic 5-; *stimate Project Costs

Topic 5'; *stimate the Cost 'aseline

Topic 5C; =econcile )unding and Costs

• &esson 2. Planning Project 3uality, 0taffing, andCommunications

Topic -; Create a 1uality Management Plan

Topic ';

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Contd''

• Lesson 7: Analyzing Risks and Planning RiskResonses

 Topic )A: %&amine a Ris! Management Plan Topic )B: Identify Project Ris!s and Triggers

 Topic )C: Perform *ualitati+e Ris! Analysis Topic )(: Perform *uantitati+e Ris! Analysis Topic )%: (e+elop a Ris! Response Plan

• Lesson !: Planning Project Proc"rements

 Topic ,A: Plan Project Procurements Topic ,B: Prepare a Procurement Statement -f'or!

 Topic ,C: Prepare a Procurement (ocument

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Contd''

• Lesson #: Exec"ting Project $ork  Topic .A: Identify te (irect and Manage Project %&ecutionProcess

 Topic .B: %&ecute a *uality Assurance Plan Topic .C: Ac"uire te Project Team Topic .(: (e+elop te Project Team

 Topic .%: Manage te Project Team Topic ./: (istribute Project Information Topic .0: Manage Sta!eolder Relationsips and%&pectations

• Lesson 1%: Managing Project Proc"rement Topic 1A: %&amine te Project Procurements Process

 Topic 1B: -btain Responses from Sellers Topic 1C: (etermine Project Sellers

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Contd''

• Lesson 11: Monitoring and &ontrolling Project$ork 

 Topic 11A: Identify te Monitor and Control Project 'or!Process

 Topic 11B: (e+elop an Integrated Cange Control System Topic 11C: 2tili3e te Integrated Cange Control System Topic 11(: Re+ie4 (eli+erables and 'or! Results Topic 11%: Control te Project Scope 

• Lesson 12: Monitoring and &ontrolling Project'c(ed"le and &osts Topic 1$A: Control te Project Scedule Topic 1$B: Control Project Costs

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Contd''

• Lesson 1): Monitoring and &ontrollingProject Performance and *"ality Topic 15A: Perform *uality Control Topic 15B: Report on Project Performance

• Lesson 1+: Monitoring and &ontrollingProject Risks and Proc"rements Topic 16A: Monitor and Control Project Ris!s Topic 16B: Administer Project Procurements

• Lesson 1,: &losing t(e Project Topic 17A: Close Project Procurements Topic 17B: Close te Project or PaseAdministrati+ely

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Com$etencies

•+nitiation•Cost 'udgeting

•!cope Planning

•1uality Planning

•1uality Control

•!chedule Control

•!cope

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Course is 8Project Monitoring andControl9 ten 4y to start 4it8project management basics9

  Let me tell youwhy…………..

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Is the Feedback system necessary?

Why not just carry out “totally static planning” or “forward ever”?

• +n real world, planning is never perfectly deterministic

• Aothing always goes perfectly according to the original plan

• >hyD/owE

 0 Physical; +nclement weather, unforeseen geotechnical conditions,unforeseen utility location pro#lems, etc

 0 *arly or late delivery of procured items

 0 Changes in %wner re$uirements

 0 Changes in worker and e$uipment productivity

 0 Community opposition to project conditions Fnoise, dust, etc

 0

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%efinition of Project Monitoring

 0   Procedures

 0 collecting data

 0 project performance Fachieved or forecastedG

•  -gain, note that;

2Performance could #e in terms of time, money, or $uality

4 )orecast performance : HprogramI

  -chieved performance : HprogressI

  8 Technology helps greatly in project monitoring

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Avoiding %eviations in Project Cost, #ime, and 3uality

 5 Common Challenges 4aced by Project Managers

=ank

%rder Challenge )re$uency

 2 Coping with endJdateJdriven schedules 753

 4 Coping with resource limitations 783

 8 Communicating effectively among task groups 73

 ? Baining commitment from team mem#ers K?3

 5 *sta#lishing measura#le milestones K3  Coping with changes 3

 K >orking out project plan agreement with team 5K3

 7 Baining commitment from management ?53

 9

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Reasons Often Cited for %eviations

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Monitoring 6 Control. A 4eedbac( Process

Correct

%eviations

Monitoring1. Measurement 

2. Performance Analysis)

%etect

deviations

Control1. Actions

2. Revised Plans, Cash Flows, Schedules, etc.

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Project Control. #he 1ig Picture

Monitoring indicates that;

J Project is #ehind timeJschedule, andDor 

J Project has e6ceeded #udget, andDor 

J 1uality of materials or finished work is #elow standard

J Productivity is lower than as planned, etcL

Projectis Of-track 

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 Project Control. #he 1ig Picture 7

Biven=esources for

PC Fthe ?JMsG

Project

is Off8

trac(

=esources availa#le to the Project Manager for Project Control;

J Money

J Manpower Fla#orG

J Materials

J Machinery F*$uipmentG

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 Project Control; The 'ig Picture L

BivenMechanism and

*lements of PC

=esources for

PC Fthe ?JMsG

 -djust the

resources

 -djust the project

characteristics;si"e, scope, etc

Project isOff8trac(

More la#orE 'etter la#orE'etter supervisionE

More materialsE 'etter materialsE

More e$uipmentE 'etter

e$uipmentE

More moneyE

=educe project si"eE =educe project scopeETerminate projectE

resources

project

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Out$ut

Ha$$y Project Manager 

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a+e a 0ood (ay;