prlg by-laws...revision 2010.03.24 final

8/9/2019 PRLG by-Laws...Revision 2010.03.24 FINAL

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Pumpkin Ridge Ladies Group Page 1 of 7 03/24/2010By-Laws

PUMPKIN RIDGE LADIES GROUP BY-LAWS

(Amended March 24, 2010)

This document sets forth the By-Laws of the Pumpkin Ridge Ladies Group.The Pumpkin Ridge Golf Club Rules and Regulationsas set forth by Pumpkin RidgeGolf Club Management are incorporated herein by reference.

These By-Laws became effective October 31, 2006 and are subject to changeand amendment from time to time at the choice of the Pumpkin Ridge Ladies GroupBoard of Directors. (See Article IX Alterations, Amendments, and Approval.)

ARTICLE INAME and PURPOSE

1.1 The name of the organization is Pumpkin Ridge Ladies Group(PRLG), a 9- and 18-hole womens non-profit golf organization.

1.2 The purpose of the PRLG is to encourage and facilitate golf play amongthe women members of Pumpkin Ridge Golf Club (PRGC). Good sportsmanship andproper golf etiquette will be promoted.

1.3 All play will be governed by the rules of golf and the handicap systemas provided by the United States Golf Association (USGA), the Oregon Golf

Association (OGA), and such local rules as may be in effect.

ARTICLE IIMEMBERSHIP

2.1 Only women members of PRGC, age 18 and older, may be members ofthe PRLG.

2.2 Applications for PRLG membership will be accepted throughout theyear. The number of memberships will not be restricted unless directed by thePRLG Board of Directors.

2.3 An established USGA handicap is not required for membership1.

1A member without an established handicap who participates in PRLG competitive eventsmust play as a scratch golfer OR must present to the Golf Shop the equivalent of five (5)attested 18-hole scorecards dated within one (1) year of the date of play.


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2.4 Membership in the PRLG entitles one to:

(a) Participate in playdays, tournaments, and events listed on the PRLGyearly calendar.

(b) Participate in the Eclectic, Eagle/Birdie/Par, Hole-In-One, and MostImproved Player awards.

(c) An annual copy of the Pumpkin Ridge Ladies Group Handbook.ARTICLE III

DUES

3.1 Each year after the October General meeting the new Executive Boardwill set dues as deemed necessary to cover the financial obligations of the PRLG.Dues are incorporated into a PRLG annual budget that covers operational expensesas well as full or partial costs of awards, playdays, tournaments, and events

throughout the season.

(a) As necessary, additional costs may be charged for participating insome events. Such costs will be clearly stated in promotionalmaterial for the events.

3.2 Each PRLG member will pay membership dues for the year. Dues willbe at the yearly rate unless both of the following applies, then first-year dues willbe one-half of the yearly rate:

(a) The new PRLG member also is a new member of PRGC and,(b) The new PRLG member applies after June 30.

3.3 Dues will be billed to the members PRGC account. After the firstyears payment, dues will be automatically billed to the members PRGC accounton/about January each year.

3.4 Refund of dues paid.

(a) If a PRLG member requests a refund prior to Opening Day, 100% ofdues will be refunded.

(b) If a PRLG member requests a refund on or after Opening Day butprior to May 1, 75% of dues will be refunded.(c) If a PRLG member is relocating out of the Portland, Oregon area,

50% of dues will be refunded if the members request is receivedbefore July 1.

(d) There will be no refund for requests received after June 30.


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ARTICLE IVBUDGET

4.1 The Treasurer will prepare an annual estimated budget based on prior

years expenses and present it to the President. The President will present thebudget to the Board of Directors at the January Board of Directors meeting. TheBoard of Directors will vote on approval of the budget.

ARTICLE VBOARD of DIRECTORS

5.1 It will be the duty of the Board of Directors to carry out the purpose ofthe PRLG, subject to these By-Laws. They will approve all committee appointmentsand, in essence, be the voice of the PRLG.

5.2 The Board of Directors will consist of an Executive Board andStanding Committees.

(a) The Executive Board will consist of the following officers:President TreasurerVice President 9-Hole ChairpersonSecretary Past President

(b) The Standing Committees will consist of the following officers:Playday Captain Membership Chairperson

Assistant Playday Captain Eclectic ChairpersonTournament Chairperson Eagle/Birdie/Par ChairpersonAssistant Tournament Chairperson Exchange Chairperson 18-HoleHandbook Chairperson HistorianHandicap Chairperson Sunshine Chairperson

5.3 Each Board of Directors officer is elected for a one-year termcommencing November 1 and continuing to the next October 31.

(a) An officer desiring to remain in her position for a consecutive yearmust notify the Nominating Committee as set forth in Article VII,

Section 7.2(a).

(b) No Board of Directors officer will serve more than three (3)consecutive years in any one position unless specifically approved bya majority of the Executive Board.


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ARTICLE VIDUTIES of the PRLG BOARD of DIRECTORS OFFICERS

6.1 Duties of the Board of Directors officers (Executive Board and StandingCommittees) are more fully described in Attachment A to these By-Laws.

(a) President(b) Vice President(c) Secretary(d) Treasurer(e) 9-Hole Chairperson(f) Past President(g) Playday Captain(h) Assistant Playday Captain(i) Tournament Chairperson(j) Assistant Tournament Chairperson(k) Handbook Chairperson(l) Handicap Chairperson(m) Membership Chairperson(n) Eclectic Chairperson(o) Eagle/Birdie/Par Chairperson(p) Exchange Chairperson 18-Hole(q) Historian(r) Sunshine Chairperson

6.2 Updates, alterations, and amendments to officers descriptions of their

duties need not be reviewed or approved by PRGC local management. Substantive

changes will be reviewed by the PRLG Board of Directors.

ARTICLE VIINOMINATION and SUCCESSION of OFFICERS

7.1 The President, with the approval of the Executive Board, will appoint aNominating Committee no later than August consisting of two (2) PRLG members.The President will appoint within the Nominating Committee a Chairperson. Theoutgoing President and Vice President will act in an advisory capacity to theNominating Committee and attend its meetings.

7.2 Unless approved by the President, the Nominating Committee willnominate no more than one (1) candidate for each Board of Directors office, and

consent of each nominee will be secured. PRLG members and PRGC localmanagement must be notified, prior to the October General meeting, of theproposed slate of officers nominated by the Nominating Committee.

(a) If an officer wants to retain her position, she will inform theNominating Committee Chairperson. If approved by the NominatingCommittee, the officer will move through the nominating and votingprocedures with the notation incumbent made next to her name.


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7.3 At the October General meeting nominations may be made from thefloor, provided consent of the nominee has been obtained. The new Board ofDirectors will be elected and installed at the October General meeting.

7.4 The outgoing President will remain a member of the Executive Board inan advisory capacity for one (1) year.

7.5 At the expiration of her term, the Vice President will succeedautomatically to the office of President. In the event she is unable to succeed, thenthe Nominating Committee will nominate a President.

7.6 In the case of vacancy in the office of President, the Vice President willbecome President. The office of Vice President so vacated will be appointed by theExecutive Board without right of succession to the office of President. Othervacancies in the Executive Board or Standing Committees will be filled or appointedby the Executive Board.

7.7 At the end of their terms, the Assistants to the Standing Committeesofficers will succeed automatically to head their positions. In the event theAssistant is unable to succeed, the Nominating Committee will nominate an officerto that position.

7.8 Changes may be made to the number and type of StandingCommittees as deemed necessary by the Board of Directors.

ARTICLE VIIIMEETINGS

8.1 There will be two (2) types of meetings:

(a) General meetings composed of the General Membership of thePRLG.

(b) Board of Directors meetings composed of the Executive Board andStanding Committees.

8.2 Notice of meetings will be provided in advance to PRLG members viaelectronic mail and/or a posted notice on the bulletin board.

8.3 There will be at least two (2) General meetings each year. These will

be held in conjunction with the Opening Dayand Closing Dayevents. At the optionof the PRLG Board a third General meeting may be held in conjunction with anotherevent. Notice will be given in advance to the PRLG membership identifying theevent. A majority vote of the PRLG members present will determine any matterand transact any business.


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8.4 Regular Board of Directors meetings are held January through Octoberat a time designated by the President and agreeable to the majority of Board ofDirectors members. Additional Board of Directors meetings may be called at thediscretion of the President or any four (4) officers of the Executive Board.

(a) Six (6) officers of the Board of Directors will constitute a quorum forthe transaction of business.

(b) A majority vote of the Board of Directors officers present willdetermine any matter and transact any business.

8.5 Board of Directors officers will make every effort to attend Board ofDirectors meetings and to discuss agenda items, voice any comments or concernsof PRLG members, and vote on motions and issues presented.

(a) Board of Directors officers will notify the President or Secretary ifthey are unable to attend a meeting.

ARTICLE IXALTERATIONS, AMENDMENTS and APPROVAL

9.1 Proposals may be made by any PRLG member in good standing (a paidmember) to alter, amend, or rescind these By-Laws

(a) at any General meeting, or(b) in writing, to the PRLG President.

(i) Proposals made at a General meeting attaining affirmative vote ofthe majority of the PRLG membership present will be sent forward

for review and approval.

(ii) Proposals received in writing will be placed on the agenda for thenext Board of Directors meeting. If a recommended change tothe By-Laws is approved by the PRLG Board of Directors, theproposal will be sent forward for review and approval.

9.2 Except as noted in Article VI, Section 6.2, review and approval ofsubstantive changes to the PRLG By-Laws will be accomplished as follows:

(a) Changes to the By-Laws will be posted via electronic mail to thePRLG Board of Directors, PRLG members, the PRGC Advisory Board,and PRGC local management.

(b) Changes will be reviewed by the PRLG Board of Directors, PRGC localmanagement, and the PRGC Advisory Board.


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9.3 The PRLG Board of Directors will decide all questions of interpretationof the By-Laws.

9.4 Proposals may be made by any PRLG member in good standing (a paidmember) to alter, amend, or rescind the Information and Guidelines for PRLGMembers

(a) at any General meeting, or(b) in writing, to the PRLG President.

(i) Proposals will be placed on the agenda for the next Board ofDirectors meeting. If a proposed change to the Information andGuidelines for PRLG Members is approved by the PRLG Board ofDirectors, the change will be instituted.

__________________Attachments: A - Duties of the PRLG Board of Directors Officers

prlg by-laws...revision 2010.03.24 final

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