prioritisation apm sig april 2013 (david dunning)
DESCRIPTION
Techniques to help prioritise a portfolioTRANSCRIPT
David will highlight some of the techniques which can help prioritise a portfolio and will illustrate how these can be used to maintain a balanced portfolio through to delivery.
Professional Services Director, CPS
07767 803540
http://uk.linkedin.com/in/davidjdunning
Prioritisation
•Context – what, when…?
Options
•Decision conferencing, pairwise, scoring, driver based
Tool Driven
Process
•Driver definition, driver prioritisation, project scoring
Optimisation
•How do we do that with ‘constraints’
To Cover
Prioritisation – what, when…
• MoP™ - Understand, Categorise, Prioritise, Balance, Plan• Prioritise within categories / across categories / prioritise the
categories themselves? • Am I given priority, and what use is that?• Programmes, Projects, Work Packages, Work-streams (BAU)• New work / existing work• Staged release of funding – re-prioritise periodically
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Decision Conferencing
• Who?• Prepare Options – trusted advisors apply here…• Shut them in a room and let them thrash it out?
CEO
CFO
CIO
CxO
Debate!
Proposal 1
Proposal 2
Proposal 3
Proposal 4
Pairwise – score based on comparison
Project Pairwise
Simple ScoringProject
Technology Risk Compexity Risk Benefits Risk
Delivery Risk Risk Total
Production Site Health and Safety Upgrade 3 3 3 1 10New Ice Lolly Development 2 3 2 2 9HR Process Review 1 3 1 1 6
Employee Satisfaction Review 1 1 2 3 7
ProjectService Delivery Compliance
Revenue Growth
Operational risk treatment
Productivity
Investment Total
Production Site Health and Safety Upgrade 3 3 1 3 30New Ice Lolly Development 3 1 2 0 24HR Process Review 3 0 15
Employee Satisfaction Review 1 0 15
Project Payback <1y ROI +ve?Effort Assessment
OVERALL SCORE
Production Site Health and Safety Upgrade 1 1 1 43New Ice Lolly Development 1 1 1 36HR Process Review 1 2 24
Employee Satisfaction Review 1 3 26
Simple Scoring
Problems with simple stuff
• Too much to process?• Flexibility of the model if priorities change?• Focus on strategy?• How about prioritise ‘drivers’
– if we score the projects against the drivers – should the environment change, we can just rebalance the drivers and re-prioritise easily!
Driver Prioritisation
• Pile the chips / Pairwise the Drivers?
Strategy / Business Drivers– Derive strategic priorities – Develop executive consensus on strategic priorities
Reduce Expense Base
Improve Employee Satisfaction
Improve Product Quality
Standardise and Streamline Processes
Increase Market Share in Existing Markets
Improve Customer Satisfaction
Expand into New Market Segments
Example Strategic Alignment Process
THEN - Optimisation Possible
Optimised
Unaligned
Which Project is This?
Put the cash here?
EPM Systems
Workflow / Gates
Example Scenario…
Assuming we have gone through the workflow…
Professional Services Director, CPS
• Over 15 years experience in implementing portfolio, programme and project management ecosystems.
• Member of the Institute of Business Consulting, APM Portfolio SIG and a Certified Management Consultant.
• Real world P3M experience across multiple industries.
07767 803540
http://uk.linkedin.com/in/davidjdunning
Presented by David Dunning
EPM Systems
EPM Systems
EPM Systems