Prior Lake –Savage Hockey Association Board Agenda

Monday January 8, 2018 – 7:00 PM

President/VP Call Monthly Association Meeting to Order @ 7:00 Board Members Present: Paul Emerson, Dave Lavigne, Chris Kearns, Nate Pearson, Trent Ulrich, Other Present: Shawn Boyce, Amy Holmes, Kristin DeBeor, Kiersten Nelson, Bart Sheffield, Joe Pankratz, Jeremiah Flink, Tina Anderson Board Members Absent: Chris Hadland, Brian Markwell, Tony Bianchi New Business (5 min max) – N/A FYI – N/A

Tablet donation from Charlies complete – they have been installed in both scoreboxes

Replacement bags for the first run with the new vendor s/b complete

Group discussion Items:

HS game(s) – which will be PLSHA days? Email sent to Joe and Kiersten o Girls will be Jan 20th o Boys will be Feb 17th – Sr night

Navy helmets/breezer/gloves (Brian Markwell) – holding for later meeting

Play for Patrick – Heart Screening date will be in April date to be confirmed

Operating Policy Revisions – holding for Feb meeting o Substance Abuse

Search for a new ice scheduler Gambling Report – Bart Sheffield

Last month about 6500 in deposits this month will be a little slower. Bonfire is going a little slower due to new managers. Jan will be a little slower. Bonfire is doing the best currently. We will eventually need a storage facility.

Need for additional volunteers for back fill – Bart to send Jill an email of what duties would be o Consideration of assistant gambling manager

LG1004 review and approval for Jan expenses of (see addendum) o Motion to approve Paul Emerson | Dave Lavigne 2nd | all present in favor

Boys Hockey Development Committee Report – Joe Pankratz

Routine Report FYI – o Team updates; travel coaches conversations. AA teams need to find their way a little bit. Squirt A is struggling. B and C teams

are doing great. Feeling good about designations for all levels. Dryland feedback was good – it will end this week. Potential to add sign up sessions for Jan to end of season + consideration of teams being able to use Exceed. Attendance for dryland has been good.

o Devenir considerations for next season (add to planning) o October considerations – rather than solo practices look at specific (e.g. defense) clinics (add to planning)

Girls Hockey Development Committee Report – Kiersten Nelson

Routine Report FYI – things are going well with all teams. U15 rainbowed with Bville are ranked 5th in the state. All teams have been invited to come practice with the varsity teams. More info to come on girls hockey day Jan 20th which is also hockey day MN.

Secretary’s Report – Jill Christopherson

Routine Report FYI – N/A President’s Report – Chris Hadland

Routine Report FYI – ABSENT ILL

Grievance & Discipline Vice President’s Report – Paul Emerson

Routine Update FYI – N/A

D6 Update – last month’s meeting was cancelled. Looking into Squirt district calendar and how it may conflict with 719 spring break. Treasurer’s/Fundraising/Sponsorship report Report – Nate Pearson

Routine Update FYI – review of financial report via email Player Recruiting/Marketing report – Brian Markwell

Routine Update FYI – ABSENT

Tournaments/ Events – Dave Lavigne

Routine Update FYI – o Lakershoot out is this weekend. Nate to pay refs. All things are set. Adam Reuvers will assist all sessions. o Bantam AA and A districts are here/Dakotah in March – need to consider volunteers

Mite Report – Trent Ulrich

Routine Update FYI – o Skating coach invoice has gone to Nate. Mite council will have its 3rd meeting next week. Continuing to work on Mite

Jamboree. Had to turn away a few rookie registrations. Mite boards have sponsor decals. o BWW partnership we have additional funds coming from silent auction item kick back for the month of Dec 2017

Girls Program – Chris Kearns

Routine Update FYI – see update from Kiersten

Equipment and Pictures Report – Tony Bianchi

Routine Update FYI – ABSENT Registration report – Tina Anderson

Routine Update FYI – final numbers review which was sent out via email. We are up almost 7 %

Coaches Coordinator Report – Amy Holmes

Routine update FYI – 3 coaches that didn’t finish their certs – those coaches have been informed they can not be on the ice and will be removed from rosters. 194 rostered coaches – 183 last year. 38 are on more than one team.

Level 4s next year – 6 coaches

Ice Scheduling/Procurement report – Justin Graber

Routine update FYI - Absent

Outside Tournament – Troy Christopherson

Routine update FYI - Absent

SafeSport – Shawn Boyce

Routine update – N/A Old Business/Future revisit(s)

Private/Paid coaches protocol

Attendance Policy – consideration of adding unexcused absence (passes) to be used at their family’s discretion - ‘passes’ to the attendance policy to help families plan for vacations and holidays during the hockey season. See Shakopee’s policy.

Registrar stipend/credit (end of season)

End of season financial audit (Nate)

NGIN member clean-up

Adjourn

Motion – Jill @ 8:23

Second – Nate

Aye - All EVOTES

1. General Sports: $10,560.00 – $10,260.00 for Mite jerseys and socks and $300.00 for 40 6” cones (ordered by mite coaches).

2. Matt Lawrence: $300.00 – Goalie Reimbursement program for Bantam son Jake.

3. Tim Shopbell: $300.00 – Goalie Reimbursement Program for Bantam son Eli.

4. Westwood Sports: $2,410.00 - $2,200 for 2,000 pucks; $210.00 for 15 puck bags.

5. Prior Lake-Savage Area Schools: $671.28 – Auditorium rental for Traveling Parent, Traveling Player and Mite Parent meetings.

6. Associated Benefits & Risk Consulting: $503.00 – Annual premium for our Volunteer policy for accidental death/dismemberment.

7. Spirit Apparel and Stuff: $1,215.00 – T-shirt cost for Advanced Mites to wear to their gymnastics training.

8. SMSC: $2,700.00 – October invoice for 54 hours of off-ice training provided by Dakotah.

9. Dave Lavigne: $884.70 – Reimbursement for Wishbone Classic custom pucks (all player receive a puck I believe).

10. SMSC: $74,579.92 – October ice rental at Dakotah

ADENDUM