printmachine - neopost · 2014-07-24 · printmachine’s philosophy is to transform raw print data...
TRANSCRIPT
WE VALUE YOUR MAIL
PRINTMACHINEOPTIMIZE YOUR DOCUMENT OUTPUT AND MAILING PROCESS
AUTOMATE
CREATE
DISTRIBUTE
ARCHIVE
OPTIMIZE YOUR DOCUMENT PROCESS ON PAPER OR ELECTRONICALLY
DESIGN YOUR DOCUMENTS SIMPLY AND fLExIbLY
MAkE ThE MOST Of PRINTER fEATURES AND PERfORMANCE
SELECT ThE IDEAL COMMUNICATION PAThWAY
bENEfIT fROM AUTOMATIC MAIL PROCESSING
SIMPLIfY YOUR ELECTRONIC ARChIVING
OUTPUT AND MAIL MANAGEMENT – WHY?Direct communication with customers, suppliers and employees is vitally important to every company. Successful business partners constantly require information of better quality, with a higher level of individualization – and tomorrow’s IT world will have to cater to these trends. Modern companies are realizing that invoices, account statements, insurance policies, production paperwork, pay slips and other documents are vehicles for top-quality communication. Virtually no other communication is more likely to attract the recipient’s full attention. So take advantage of these infor mation carriers to benefit your business partners and your company!
PrintMachine is state-of-the-art output manage-ment software to format the output of your business applications to achieve maximum impact on your
customers and business partners. What is more, document production, distribution, dispatch and archiving are all handled as fully automatic operations, together with mail optimization to minimize costs.
Relations and communications with clients and commercial partners are too important to ignore.
In a nutshell: PrintMachine makes it easier for you to be closer to your customers and business partners – with an attractive, personal touch, thanks to quality documents that are sure to achieve the desired effect while simultaneously reducing costs.
Cost reduction•higher level of customer satisfaction•Increase in logistics efficiency and operations•Automation of your mail room or mail processes•Ease of use for IT•Add marketing value•
YOUR bENEfITS
A CORNERSTONE Of SUCCESSfUL COMMUNICATIONThe PrintMachine server receives raw and pre-formatted data from a variety of open and proprietary system environments, transforming them into business documents such as invoices, account statements, insurance policies, production paperwork, labels or mail-merge letters. PrintMachine analyses the raw and preformatted data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks or bar codes to the documents in order to control inserting systems. – The graphic user interface and the “Point & Click” feature ensure that the system and the documents are very easy for users to configure and operate.
ADDED VALUE fOR YOUR bUSINESS APPLICATION!PrintMachine’s philosophy is to transform raw print data from your application into effective communication with your business partners and employees – flexible, personalised, and at the right time!
INTEGRATING ThE SYSTEM IS SIMPLEPrintMachine can be integrated into virtually any system environ-ment and into every process sequence – and usually, there is no need to adapt your applications at all.
AUTOMATEOPTIMIZE YOUR DOCUMENT PROCESS ON PAPER OR ELECTRONICALLY
A single center to control the formatting, production and distribution process for all your •documentsSignificant cost reductions due to unified and automated document processing for all •applicationsEnhance the company’s professional image thanks to a unified design of all your documents•Ease of use for operators and administrators due to standardization of document configuration •and maintenanceSupport of the complete functionality of any color or b/w laser printing system•
YOUR bENEfITS
As a company-wide output management solution, PrintMachine will optimize your document processes in your existing system environment. You will be amazed to see how quickly you can enhance the quality and effectiveness of the documents from your business application!
Raw DataASCII text for line-/matrix-printers,XML, Flatfiles, SAP-RDI, CSV, others
formattingReady-to-Mail Quality Documents
System environmentsUNIX, AS/400, Windows 2000/XP,
IBM MVS, LINUX, others
Pre-formatted DataPCL, PDF, Windows, AFP, PS,
TIFF (with OCR), others
EnhancingBarcodes, Overlays,
OMR-Codes, Adtext, others
Electronic collecting,sorting and grouping
Electronic Mailbox withDashboard and MailOptimization
fax
Web
EbPP
OfficeRTF
Archiving SystemsPDF, TIFF, others
Mail Insertion SystemDriver Technology
PrintersFull PrinterDriver Support
PPI/ Permit Mail
bRANCh- AND LANGUAGE-SPECIfIC fORMSA major benefit for companies with branches or subsidiaries – be-cause the forms themselves are often identical throughout a com-pany, but logos and address fields have to be printed individually for each business unit. Universal support for language-dependent output of texts, logos, text modules and added texts.
SPECIAL fONTS AND fUNCTIONSAs well as standard fonts, the system can integrate special fonts too, such as OCR-A, OCR-B, CMC-7 and many more. PrintMachine Basic can also deal with other functions such as calculating the checksums or assembling the relevant line of text.
ADDITIONAL TExTS fOR 1:1 MARkETING One of the marketing department’s favorite tools – business documents can be used as advertising media, and they may also include individualised messages.
OMR (OPTICAL MARk RECOGNITION)PrintMachine adds intelligent OMR marks or bar codes which automatically control the functions of mail inserting systems.
bAR CODESPrintMachine prints bar codes and can also calculate and process checksums. Common types of bar code (linear and 2D) are sup-ported.
fORM SETS AND COPIESLaser printers are now the optimal replacement for the carbon paper or chemical copies that were needed in the past. Each copy can be designed individually! There is no need for the business application to prepare copies.
TExT MODULESPrintMachine assembles documents from text modules on an individual basis, according to the type of customer, language or other features.
DYNAMIC INTEGRATION Of GRAPhICS Elements such as pictures, graphics or signatures can be posi-tioned dynamically within documents.
MODULAR STRUCTURE fOR fORMSTo simplify the configuration and maintenance of PrintMachine, the modular system can be used when you are working with a number of similar layouts, adtexts, overlays, bar codes or archiving rules. Redundancies are eliminated.
COLOR SUPPORTPrintMachine supports color in layout and form design.
DESIGN WITh “POINT & CLICk”The new standard for visual configuration! Unlike the conventional “Drag & Drop” feature, “Point & Click” offers a genuine WYSIWYG presentation of your documents, including logos, frames and bor-ders, variable data and dynamically inserted images and graphics.
MAIL-MERGE LETTERSPrintMachine includes a super-fast mail-merge letter function with a direct connection to your business application. This is also suitable for large production volumes.
ChARTSPrintMachine creates various types of charts “on the fly”, integrating them into existing pages or creating new ones.
CREATEDESIGN YOUR DOCUMENTS SIMPLY AN fLExIbLY
User-friendly WYSIWYG composition of documents to easily and quickly improve the look• Increased impact of documents on customers and partners due to conditional individualization •(e.g. depending on customer or product categories)fast implementation of corporate design requirements thanks to library of graphics and •formatting elementsEasy application of linear and 2D barcodes• high level of customer satisfaction thanks to visual enhancement of document contents •(with dynamically integrated individual graphics, images, charts)
YOUR bENEfITS
Mr. John Smith203 North LaSalleChicago, IL 60601-1210USA
Ruti, 20th February 2004
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
XY-TRADING
Mail-Merge Letter
X.Y.T
Yours sincerely,XY-Trading
Jack Hunt
Dear Mr. Smith
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
BTA PrintMachine can be integrated into virtually any system environment and into every process sequence – and usually, there is no need to adapt your applications at all.
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
Credit
Mr. John Smith203 North LaSalleChicago, IL 60601-1210USA
Ruti, 20th February 2004
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
XY-TRADING
Mail-Merge Letter
X.Y.T
Yours sincerely,XY-Trading
Jack Hunt
Dear Mr. Smith
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
BTA PrintMachine can be integrated into virtually any system environment and into every process sequence – and usually, there is no need to adapt your applications at all.
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
Statement of Account
Mr. John Smith203 North LaSalleChicago, IL 60601-1210USA
Ruti, 20th February 2004
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
XY-TRADING
Mail-Merge Letter
X.Y.T
Yours sincerely,XY-Trading
Jack Hunt
Dear Mr. Smith
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
BTA PrintMachine can be integrated into virtually any system environment and into every process sequence – and usually, there is no need to adapt your applications at all.
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
Invoice
Mr. John Smith203 North LaSalleChicago, IL 60601-1210USA
Ruti, 20th February 2004
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
XY-TRADING
Mail-Merge Letter
X.Y.T
Yours sincerely,XY-Trading
Jack Hunt
Dear Mr. Smith
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
BTA PrintMachine can be integrated into virtually any system environment and into every process sequence – and usually, there is no need to adapt your applications at all.
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
Mail-Merge Letter
Ihre Betreuer:Toni Zbinden, Tel. +41 74 222 55 47, Fax +41 74 222 55 42Martin Honegger, Tel. +41 74 222 55 46, Fax +41 74 222 55 42
K O N T O A U S Z U G PER: 29.03.01
KONTOKORRENT
NR.: 9901234/001.000.001WAEHRUNG: SCHWEIZER FRANKEN
SEITE 2
051297151297311297270198030298040398110398270398310398310398310398310398280898300998101198181198241198271198301198301198301298311298311298290199150299
SPESEN NOVEMBER 1997 SPESEN DEZEMBER 1997 SOLLZINSEN PER 311297 EINZAHLUNG DTA UEBERTRAG SPESEN JANUAR 1998 UEBERTRAG SOLLZINSEN PER 310398 HABENZINSEN PER 310398 HABENZINSEN PER 310398 VERRECHNUNGSSTEUER 1,50 LSV SOLLZINSEN PER 300998 SPESEN OKTOBER 1998 AUSZAHLUNG EINZAHLUNG EINZAHLUNG ZAHLUNGSAUFTRAG UEBERTRAG LSV SOLLZINSEN PER 311298 HABENZINSEN PER 311298 EINZAHLUNG EINZAHLUNG
UEBERTRAG
041297121297311297270198030298030298110398270398310398310398310398310398270898300998101198181198241198271198011298301198291298311298311298290199150299
25,80
3.102,35
56,00 0,05
0,55 4.119,80 15,10
500,00
37,95 1.145,55 5.070,35 26,90
51,00 214,60
3.000,00 124,55
56,00
1,50 0,05
137,80
179,65 5.500,00
0,30 4.000,00 1.000,00
DATUM BUCHUNGSTEXT WERT S O L L H A B E N S A L D O
262,00
211,003,60
22,202.977,803.102,35
0,0056,00
0,000,051,451,500,95
4.118,854.133,953.996,154.496,154.316,501.183,501.145,55
0,005.070,355.097,255.096,951.096,95
96,95
96,95
-
-
-
-
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HERRNMARKUS MUSTERALTE STADTSTRASSE 518800 THALWIL
PRIVATE BANK
Customer Name Customer Number Your Account Officer Phone Number Valuation currency
PRINTMACHINE TEST-KUNDE 22159990MARC MUSTER+41 (0)1 123 45 67
Portfolio valuationas of 07. June 2001
Recapitulation assets Currency mix
0
5000000
10000000
15000000
20000000
25000000
EUR
Short Term Investments Bonds incl. Funds Equities incl. Funds
0
10
20
30
40
50
60
%
EURO US DOLLAR SWISS FRANCS
EUR
PRIVATE BANK
Prin
ted
by B
TA P
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achi
ne
4 3 4 5 3 3 2 0
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
Prin
ted
by B
TA P
rintM
achi
ne
4 3 4 5 3 3 2 0
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
Please ask for our
large volume prices!
Invoice No. 178373
P.O. No. 4249Account No. 2314Sales Manager Jack HuntAssistant Anne Miller
Date 20th February 2004VAT No. 222 91
Mr. John Smith203 North LaSalleChicago, IL 60601-1210USA
Prin
ted
by B
TA P
rintM
achi
ne
4 3 4 5 3 3 2 0
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
XY-TRADING
Invoice
X.Y.T
Item Description Quantity Unit Price Discount Total
XYT 8822 Cellular Phone– incl. 12V-Adapter– incl. Compact Charger– incl. Car Holder
20 500.– 10 % 9 000.–
XYT 9933 Cellular Phone– incl. Chatboard– incl. 12V-Adapter– incl. Compact Charger– incl. Car Holder
60 300.– 15 % 15 300.–
XYT 3955 Cellular Phone– incl. 12V-Adapter– incl. Compact Charger– incl. Car Holder
15 99.– 5 % 1410.75
25 710.75Total
Payment Terms 15 days net Thank you for your order.
Yours sincerely,XY-Trading
Jack Hunt
20th November 2008
You’ll get an idea of PrintMachine’s strengths when you see the flexibility you have to create and manage individual and sets of documents. Top-quality design gives you ready-to-mail documents which meet your needs.
branch-specific forms
Special fonts and functionsAdditional texts for 1:1 marketing
bar codes (2D)
OMR (Optical Mark Recognition)
bar codes (linear)
Language-specific forms
Text modules
Modular structure for forms to support your Corporate Design
Color support
branch-specific formsbar codes (linear)
form sets and copies
Dynamic integration of graphics
Mail-merge lettersDesign with “Point & Click” Charts
SORTED AND GROUPED OUTPUTYou can output documents according to different sorting and grouping criteria (e.g. same address, same branch, same house or representative code).
hIGh PERfORMANCE PARALLEL PRINTINGSeveral printers can be linked up to create a pool instead of out-putting print jobs to a single printer. This means that the quantity is distributed among two or more printers so that you can use cost effective devices to process large volumes in a short time.
fULL PRINTER DRIVER SUPPORTPrintMachine can activate feed and output trays according to the forms being processed, or based on other criteria. This is a useful feature for documents that need to be assembled from differ-ent types of paper. In addition, all functions are supported that are provided by the printer driver (such as media types, folding, stapling and punching).
INTELLIGENT DUPLEx PRINTINGPrintMachine can print documents in simplex or duplex mode. All PrintMachine functions apply to both the front and back of the document. The back is often used to print business conditions or similar material.
LAbEL PRINTINGThanks to PrintMachine’s bar code capability and the support it offers for various bar code/laser printers, the system can be used for identification, logistics and other applications.
PRINT JObS RECOVERYThe recovery function allows you to reprint documents that have already been outputted. Thanks to the templates and the complete text search feature, you can select right down to each individual printed page.
TIME-CONTROLLED OR MANUAL ACTIVATION Of PRINT JObSPrintMachine can control the timing and prioritization of docu-ment output. This feature enables you to output documents for specified recipients or groups at a defined time on a daily, weekly or monthly basis, or on demand.
DISTRIbUTED PRINTING IN LAN/WANCompany-wide document printing and distribution requires net-work technology support. PrintMachine’s open architecture allows print management optimization through the use of distributed network technology.
OPERATOR DAShbOARDWith the Operator Dashboard, it is possible to continuously moni-tor documents and print jobs that have been printed as well as those waiting to be printed. Each print job can be assigned to a new printer by simply clicking with your mouse. Manual print job activation and printing copies can also be conveniently activated at the Operator Dashboard.
POSTAL COMPLIANCESPrint addresses to meet postal regulations to secure lowest rate postage and improve mail delivery.
PRINTMAkE ThE MOST Of PRINTER fEATURES AND PERfORMANCE
Allows full control of printer functionality for your business documents •(such as stapling, punching, folding, creating booklets)Support of media types and paper trays•Significant costs savings and reduction in manual labor thanks to electronic sorting of •documents (e.g. for paper archive, for distribution of documents) Increase of customer goodwill thanks to automated grouping of different types of documents •(from one or many applications) into a set (e.g. for delivering a quotation including cover letter, separate conditions and enclosures by e-mail or for electronically archiving a complete business case into a single file)No mistakes due to electronic instead of manual grouping and sorting•Reduces postage cost and improves delivery•
YOUR bENEfITS
Please ask for our
large volume prices!
Mr. John Smith203 North LaSalleChicago, IL 60601-1210USA
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
XY-TRADING
Invoice
X.Y.T
Item Description Quantity Unit Price Discount Total
XYT 8822 Cellular Phone– incl. 12V-Adapter– incl. Compact Charger– incl. Car Holder
20 500.– 10 % 9 000.–
XYT 9933 Cellular Phone– incl. Chatboard– incl. 12V-Adapter– incl. Compact Charger– incl. Car Holder
60 300.– 15 % 15 300.–
XYT 3955 Cellular Phone– incl. 12V-Adapter– incl. Compact Charger– incl. Car Holder
15 99.– 5 % 1410.75
25 710.75Total
Payment Terms 15 days net Thank you for your order.
Yours sincerely,XY-Trading
Jack Hunt
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Mr. John Smith203 North LaSalleChicago, IL 60601-1210USA
Ruti, 20th February 2004
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
XY-TRADING
Mail-Merge Letter
X.Y.T
Yours sincerely,XY-Trading
Jack Hunt
Dear Mr. Smith
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
BTA PrintMachine can be integrated into virtually any system environment and into every process sequence – and usually, there is no need to adapt your applications at all.
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
Credit
Mr. John Smith203 North LaSalleChicago, IL 60601-1210USA
Ruti, 20th February 2004
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
XY-TRADING
Mail-Merge Letter
X.Y.T
Yours sincerely,XY-Trading
Jack Hunt
Dear Mr. Smith
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
BTA PrintMachine can be integrated into virtually any system environment and into every process sequence – and usually, there is no need to adapt your applications at all.
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
Statement of Account
Mr. John Smith203 North LaSalleChicago, IL 60601-1210USA
Ruti, 20th February 2004
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
XY-TRADING
Mail-Merge Letter
X.Y.T
Yours sincerely,XY-Trading
Jack Hunt
Dear Mr. Smith
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
BTA PrintMachine can be integrated into virtually any system environment and into every process sequence – and usually, there is no need to adapt your applications at all.
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
Invoice
Mr. John Smith203 North LaSalleChicago, IL 60601-1210USA
Ruti, 20th February 2004
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
XY-TRADING
Mail-Merge Letter
X.Y.T
Yours sincerely,XY-Trading
Jack Hunt
Dear Mr. Smith
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
BTA PrintMachine can be integrated into virtually any system environment and into every process sequence – and usually, there is no need to adapt your applications at all.
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
Mail-Merge Letter
Printers are constantly offering increased functionality and better performance as time goes on. PrintMachine helps you to take advantage of these functions by making them available to your application. You may also be interested in other features such as high performance parallel printing, distributed printing and specialty printing.
high performance parallel printing
full printerdriver support
Label printing
Sorted and grouped output
Intelligentduplex printing
Operator DashboardTime-controlled or manualactivation of print jobs
Printjob recovery
Distributed printingin LAN/WAN
WEb SERVERPublish the finished document, in the desired graphic format, on the sender’s web server together with the document attributes. The attributes can be used for authorization and grouping.
E-MAIL WITh hOTLINkE-Mail a hotlink to recipients which direct them back to the web server. The document can be opened via login.
E-MAIL WITh ATTAChMENTPrintMachine sends documents with an E-mail address in the desired graphic format.
fAxInstead of printing documents and sending them out, they can be faxed automatically to the recipient with the same layout and the identical form background.
OUTPUT TO SCREENOn request, documents can be outputted to the user’s screen in WYSIWYG format.
DISTRIbUTION IN WANData can be routed in the WAN and outputted at the desired destination.
DISTRIBUTESELECT ThE IDEAL COMMUNICATION PAThWAY
Large savings on paper and postage•high-speed communication•Routine manual jobs are eliminated (such as packaging items to be posted)•Pressure on the network is relieved during the daytime, thanks to time-controlled delivery •at nightComfort thanks to 24 h/7d availability of documents for viewing and/or local printing•
YOUR bENEfITS
www
www
Creating the documents is only half of the story. The other half involves fully automated distribution to the correct recipients via an enormous variety of routes. PrintMachine will open up the latest networks and communication pathways to your company and your applications so that you can distribute your documents optimally.
E-mail with hotlink
fax
Output to screen
E-mail with attachment
Web serverDistribution in WAN
GROUPED INSERTION (hOUSE hOLDING)PrintMachine can collect and sort several documents which are intended for the same recipient (e.g. from different applications and system environments). This means that customers will only receive one envelope per day from now on, allowing you to make substantial savings on postage and packaging costs. You can also specify the sequence of the documents inside each single envelope.
RELIAbILITYTo ensure reliable automatic packing, the system comes with a sequence check feature which is verified by the inserting system.
AUTOMATIC DIVERSIONPrintMachine recognizes documents which are not to be mailed (such as mail for in-house employees) and diverts them to a special channel in the inserting system.
SELECTIVE CONTROL Of ENCLOSURESPrintMachine adds special codes to activate the correct enclosure stations, based on document language or other criteria.
ERROR-fREE INSERTIONPrintMachine automatically adds intelligent OMR marks or bar codes to documents so that inserting systems can pack them without errors. By adding a 2D barcode in the address window of the envelope its content can be read at the end of the inserter by a bar code reader for Closed Loop security checking and proof of mailing.
OPTIMIZED POSTAGE ChARGESSpecial country-specific options are available to allow rational and cost-effective processing of documents by the post office, result-ing in major savings on postage charges.
MAILbENEfIT fROM AUTOMATIC MAIL PROCESSING
Easy to apply in any system environment and cost effective thanks to standard OMR drivers for •mail insertion systemsSupport of selective enclosures (e.g. leaflets in different languages), automatic diversion of mail •(e.g. for in-house employees)100% monitoring of printing and enveloping thanks to envelope scanning•Monetary incentives for preparation of mail-piece batches as per postal regulations•Automatic manifesting•Postage savings and customer satisfaction thanks to collating, grouping and sorting different •types of documents from one or various applications for the same recipient (1 envelope per day and addressee)
YOUR bENEfITS
Mr. John Smith203 North LaSalleChicago, IL 60601-1210USA
Ruti, 20th February 2004
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
XY-TRADING
Mail-Merge Letter
X.Y.T
Yours sincerely,XY-Trading
Jack Hunt
Dear Mr. Smith
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
BTA PrintMachine can be integrated into virtually any system environment and into every process sequence – and usually, there is no need to adapt your applications at all.
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
Credit
Mr. John Smith203 North LaSalleChicago, IL 60601-1210USA
Ruti, 20th February 2004
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
XY-TRADING
Mail-Merge Letter
X.Y.T
Yours sincerely,XY-Trading
Jack Hunt
Dear Mr. Smith
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
BTA PrintMachine can be integrated into virtually any system environment and into every process sequence – and usually, there is no need to adapt your applications at all.
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
Statement of Account
Mr. John Smith203 North LaSalleChicago, IL 60601-1210USA
Ruti, 20th February 2004
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
XY-TRADING
Mail-Merge Letter
X.Y.T
Yours sincerely,XY-Trading
Jack Hunt
Dear Mr. Smith
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
BTA PrintMachine can be integrated into virtually any system environment and into every process sequence – and usually, there is no need to adapt your applications at all.
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
Invoice
Mr. John Smith203 North LaSalleChicago, IL 60601-1210USA
Ruti, 20th February 2004
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
XY-TRADING
Mail-Merge Letter
X.Y.T
Yours sincerely,XY-Trading
Jack Hunt
Dear Mr. Smith
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
BTA PrintMachine can be integrated into virtually any system environment and into every process sequence – and usually, there is no need to adapt your applications at all.
The BTA PrintMachine Server receives raw data from a variety of open and proprietary system environments and transforms them into business documents such as invoices, account statements,insurance policies, production paperwork, labels or mail-merge letters. BTA PrintMachine analyses the raw data and activates the design and processing procedures. The system ensures fully automatic control of print output and digital distribution of the formatted documents, and prepares them for electronic archiving. It also adds intelligent OMR marks to the documents in order to control inserting systems. The graphic user surface guarantees a user-friendly system and document configuration as well as easy maintenance.
Mail-Merge Letter
Cost of labor and postage are increasing, and mailing solutions are offering increased value for money as time goes on. Now is the time to benefit from PrintMachine’s potential to automate your mail processing; flexibly, reliably – and at a reasonable price. Take advantage of all the options that inserting systems can offer you!
Optimized postage and carriage charges, electronic franking
Grouped insertion(house holding)
Error-free insertion
Selective control of enclosures
Reliability
Automatic diversion
OPEN INTERfACEFrom the data flow, PrintMachine automatically detects which documents need to be archived. They are then prepared and for-warded to the archiving system. At the same time, print, graphic and text files are created, as well as an index file.
AUTOMATIC INDEx GENERATIONAs well as preparing the graphic document which is “as printed”, PrintMachine also automatically generates the indexes. This makes it simple for you to locate and reproduce documents later on.
fULL TExT INDExIn addition to the individual indexes, the entire text can also be saved as an index. This allows you to carry out a full text search, even for graphic documents.
GRAPhIC OR TExT fORMATPrintMachine offers you the ability to archive a wide selection of graphic formats. It also supports print formats such as AFP, Postscript or PCL and turns them into PDF for archive.
“AS DOCUMENT”, EASY TO AUDITBecause the whole document is archived (including the form background), this type of storage is identical to the real document and easy to audit or check.
ARCHIVESIMPLIfY YOUR ELECTRONIC ARChIVING
Print authentic archiving of business and office documents in any format (such as PDf, TIff)•Documents are indexed automatically in a homogeneous and structured way•Independent of their origin and different input data formats, all business and office documents •can be archived in one format (e.g. PDf)Graphic documents and index files (key files) can be prepared in a way that they can be read and •accommodated by any archive/DMS systemfiling of documents into an archive/DMS system can be effected fully automatically at a •scheduled time (e.g. at midnight)Structure of index file (key file) can be adapted in an easy and flexible way•
YOUR bENEfITS
Invoice No. 178373
P.O. No. 4249Account No. 2314Sales Manager Jack HuntAssistant Anne Miller
Date 20th February 2002VAT No. 222 91
Mr. John Smith203 North LaSalleChicago, IL 60601-1210USA
Prin
ted
by B
TA P
rintM
achi
ne
4 3 4 5 3 3 2 0
XY-Trading, Joweid Zentrum, P.O. Box 255, CH-8630 Ruti-Zurich, SwitzerlandPhone +41 (0)55 251 31 00, Fax +41 (0)55 251 3110, Internet www.xyt.ch
XY-TRADING
Please ask for our
large volume prices!
Invoice
X.Y.T
Item Description Quantity Unit Price Discount Total
XYT 8822 Cellular Phone– incl. 12V-Adapter– incl. Compact Charger– incl. Car Holder
20 500.– 10 % 9000.–
XYT 9933 Cellular Phone– incl. Chatboard– incl. 12V-Adapter– incl. Compact Charger– incl. Car Holder
60 300.– 15 % 15 300.–
XYT 9933 Cellular Phone– incl. 12V-Adapter– incl. Compact Charger– incl. Car Holder
15 99.– 5 % 1410.75
25 710.75Total
Payment Terms 15 days net Thank you for your order.
Yours sincerely,XY-Trading
Jack Hunt
20th November 2008
Open interface
Automatic index generation
full text index
Automatic index generation
Graphic or text format
full text index
“As document”, easy to audit
Digital copies are prepared for your electronic archive. Archive copies are “as printed” and easy to audit. PrintMachine will also generate the indexes you want for the document itself, making child’s play of locating your archived material.
Being ISO 9001 and 14001 certified, Neopost will serve you in accordance with the highest process, quality and
environmental standards.© 2008, Neopost.All rights reserved
Professional Enterprise Gold
Operating System Windows Server 2003
ProcessorPentium DualCore2.5 GHz
Pentium DualCore2.5 GHz
Pentium QuadCore2.0 GHz
Main memory 2.0 GB 4.0 GB 4.0 GB
System Shared Server Standalone Server Standalone Server
Drive DVD DVD DVD
DatabaseMS SQL Server 2005 Express Edition
MS SQL Server 2000, MS SQL Server 2005Oracle 9.2 or later
SYSTEM RECOMMENDATIONS