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Fixed Scope Offering for

Oracle Taleo TEE

Recruiting On Boarding

Learn

Swedish Technology Services is

international Information and

Communication Technology

(ICT) Business Entity, which

specializes in providing complete

ICT, based solutions.

It offers a complete Spectrum of

Services ranging from ITeS, Web

& Business Solutions to e-

Government, Call Centre,

Business Process Outsourcing

(BPO) and Human Resource

Development Services (HRDS) in

the field of Information

Technology.

Sw

ed

ish

Te

ch

no

log

y

Location: Silicon Oasis, IT Plaza Building , Dubai UAE PO Box: 90847

Contact Us: Phone: +97142733566 Fax: +97142733566 Web: www.swedishtechnology.com E-Mail: [email protected]

Swedish Technology

Swedish Technology is a leading

company for specialized Business

Services. It operates mainly in the

Main Line of Business for

Information Technology.

http://www.swedishtechnology.com/

mailto:[email protected]





Agenda

Agenda

Swedish Technology

Agenda Content

1. Business Objectives

2. Scope (Bundles Offers)

3. In Scope – Processes Details & Project Plan Schedule

4. Taleo Bundles

5. OUM Cloud Application Services Implementation Approach

6. Project Activities

7. Project Deliverables

8. OUM Cloud Implementation Approach

9. Key Assumptions

10.Team Responsibilities

11.Team Structure

12.Client Responsibilities

13.Business Benefits





Business Objectives

1- Business Objectives

• Implement Applicant Tracking System (ATS) / Talent Management Suite of Products including Recruiting, Taleo Connect Client, Analytics and Reporting.

• To help reduce time to hire, productivity time and help build Talent Intelligence and improve other critical parameters for better ROI.

• To Increase Organizational Performance and provide platform for better user engagements and reduce paper works.

• Facilitate dashboard and reports to Management and users for Strategic decisions and quick data access.

• Integrate ATS with Core HRMS and other products for quick, easy and centralized data access.

• Configure, Implement, Train and Stabilize for better adoption.

• Eliminate the need of multiple systems, manual efforts, bottle necks and redundant steps or process and deliver an enhanced and efficient system.

Swedish Technology

Business Objectives for

Oracle Taleo TEE





Packages Offers

2- Scope – Packages Offers

Swedish Technology

offered Packages that

cover most Business

Requirements





In Scope Process Details

3- Taleo Recruiting Gold – Scope Processes Details

Module Scope Process & Descriptions

Taleo Recruiting

Gold

• Create Organizations , Locations and Job Fields

• Configure Security Policies

• Configure up to 5 User Groups

• Configure up to 5 User Types

• Configure up to 2 Configuration Profiles and Coverage Areas

• Create up to 10 UDF’s

• Create up to 10 List of Values

• Configure up to 10 Requisition Templates

• Configure up to 10 Correspondences

• Configure up to 20 Prescreening Questions . Evaluation Questions , Library

• Configure up to 2 Search Queries

• Configure up to 100 Source Lists

• Configure up to 2 Tasks

• Create Internal Career Sections

• Create External Career Sections

• Configure Agency Portal

• Create Theme & Brand

• Configure up to 2 Offer Letters

• Create up to 2 Customized Reports






Taleo Recruiting Gold – Project Plan Schedule

Phase W1 W2 W3 W4 W5 W6

Project Design

Configure

Validate

Transition

Realization






Taleo On Boarding Gold - Scope Processes Details


Taleo On-Boarding

Gold

• Create New Hire Portal

• Configure Theme

• Configure up to 30 Fields

• Configure up to 10 Forms


• Configure up to 3 documents

• Create 1 Content Page


• Prototype and demonstration of expected usage and configuration






Taleo On Boarding Gold – Project Plan Schedule

Phase W1 W2 W3 W4 W5 W6

Project Design

Configure

Validate

Transition

Realization






Taleo Recruiting Diamond - Scope Processes Details


Taleo Recruiting

Diamond

• Create Organizations , Locations and Job Fields

• Configure Security Policies

• Configure up to 5 User Groups

• Configure up to 5 User Types

• Configure up to 2 Configuration Profiles and Coverage Areas

• Create up to 20 UDF’s

• Create up to 15 List of Values

• Configure up to 20 Requisition Templates

• Configure up to 20 Correspondences

• Configure up to 30 Prescreening Questions . Evaluation Questions , Library

• Configure up to 5 Search Queries


• Configure up to 2 Candidate Selection Workflows

• Configure up to 5 Calendars for Interviewing Scheduling

• Configure Evaluation Management

• Dynamic Approval Routing

• Candidate Communication Agent

• Create Internal Career Sections

• Create External Career Sections

• Configure Agency Portal

• Create Theme & Brand

• Configure up to 5 Offer Letters







Taleo Recruiting Diamond – Project Plan Schedule

Phase W1 W2 W3 W4 W5 W6 W7 W8 W9 W10

Project Design

Configure

Validate

Transition

Realization






Taleo On Boarding Diamond - Scope Processes Details


Taleo On-Boarding

Diamond

• Create 1 New Hire Portal

• Configure Theme


• Configure up to 15 Forms


• Configure up to 5 documents

• Create 1 Content Page

• Configure 5 Correspondences

• Configure e-Signature


• Prototype and demonstration of expected usage and configuration






Taleo On Boarding Diamond – Project Plan Schedule

Phase W1 W2 W3 W4 W5 W6 W7 W8

Project Design

Configure

Validate

Transition

Realization






Taleo Learn Scope Processes Details


Taleo Learn

• Configure up to 2 Groups

• Setup of Supervisors Roles & Team Permissions

• Configure up to 5 Instructors Led Training Items

• Configure up to 1 web based training item based on file

• Configure of Course Catalog as per requirements

• Setup up to 10 Resources with Resource Manager

• Configure up to 1 Learn Center Training Containers

• Configure 1 Survey or assessment with up to 5 Questions

• Configure external Training for up to 5 Training Types and Permissions

• Configure Custom Learn Center Site

• Review Taleo Learn 40 Insight Reports


• Import up to 400 Users






Taleo Learn – Project Plan Schedule

Phase W1 W2 W3 W4 W5 W6 W7 W8 W9 W10 W11 W12 W13 W14

Project Design

Configure

Validate

Transition

Realization





Bundle

4- Taleo Bundles

Swedish Technology Project Activities

Recruiting Diamond On-Boarding

Diamond +

Recruiting Gold On-Boarding Gold +

Recruiting Diamond Taleo Learn +

Recruiting Gold On-Boarding Gold +

Taleo Learn





Project Activities

6- Project Activities

• System walks through and discusses Recruitment business process.

• Define internal/external career website and branding. • Key preparations on Project Kick-off, resource and definition of

key stake holder to ensure the optimal use of the project resources and the timely meeting of all delivery milestones.

• Define Content Strategy and Work plan for the development of job template and pre-screening content.

• Design/Define Candidate Experience requirements • Design/Define Recruiter and Manager Experience requirements

and the Success Metrics Questionnaire • Design Review & feedback session will include in-system walk-

through of the Candidate/Manager Experience, plus admin features.

• Prepare and Schedule the Project Workshops • Preparation for Deployment (eQuest & job board) • Enable the Taleo Career Sites in the corporate web and intranet

sites

Swedish Technology Project Activities





Project Deliverables

7- Project Deliverables

Swedish Technology offered Deliverables

Deliverables Description

• Project Charter The project charter would include further details of the

project mission statement, approach and execution.

• Project Work plan A plan that describes the high-level tasks and timelines for

all project activities.

• Project Questionnaire To list all requirements and clarification required for project

• Set up Document A document that summarizes the configurations to be

provided based on the collected business information.

• Configured Application An application configured in accordance with the

descriptions in the Configuration Workbook.

• Test Plan and Scripts

Test Scripts for testing the configured functionality in the

scope of standard offering. Any further changes to this

document will be performed by Ventura corporation

• Validated Solution on

Sandbox Configured Final Solution agreed with Customer

• Training Material

Material to support Familiarization sessions on tools for

ongoing customers use (Reports, Personalization, System

Administration)

• Configuration Workbook Details of how the solution is configured

• Validated Solution on

Production Configured Solution , validated for go live use





8- Implementation Approach

Implementation Approach

OUM Cloud Methodology

Project Design

Configure Validate Transition Realization

• Perform Setup • Conduct Workshops &

Prototype Configuration

• Capture & Prioritize Changes

• Populate Data Load Templates

• Prepare Integration Details

• Apply & Validate Extensible Items

• Implement & Validate Integrations

• Load & Validate Data • Conduct

Implementation Checkpoint

Rapid Implementation Kit

• Conduct Kick-off Meeting

• Schedule Workshops

• Create Detailed Release Plan

• Review In-Scope High-Level Business Processes

• Gather Setup Information

• Conduct Integration and Data Load workshops

• Conduct Implementation Checkpoint

• Apply & Validate Setup Changes

• Update Business Processes and Validation Cases

• Load, Reconcile & Validate Data Loads

• Conduct End-to-End Review

• Prepare Training Material

• Conduct Train-the-Trainer Workshops

• Conduct Implementation Checkpoint

• Migrate Configuration to Production

• Load, Reconcile & Validate Data Loads in Production

• Final Validation Review with Users & Stakeholders

• Verify Production & Operational Readiness

• Begin system use

• Manage Transition to Steady-state Operations

• Plan for Next Release

• Post Go-Live Support





Key Assumptions

9- Key Assumptions

• The standard business flows and Taleo functionality will serve as the base for the implementation

• The implementation is based on the Cloud deployment model, hosted at Oracle

• In the Cloud deployment model, two project environments are available: A sandbox and a production environment

• Single Sign On set-up is not included. • Process owners, HR & project stakeholders are

available as per project plan • All communications, documentations, deliverables

would be furnished in English language • Any change in the scope will follow change

control mechanism impacting cost and timelines

Swedish Technology valid Assumptions





Team Structure

10- Team Responsibilities

Working Team Tasks

Role/ Title Swedish Technology Team

Responsibilities

Project

Manager

Customer main point of contact for the

project

Coordination between team members

Team member task assignment

Functional

Consultant

In-deep functional expertise and

experience to the design of Oracle

Taleo Solution

Configures requirements

Demonstrates prototype

Technical

Consultant

In-deep technical expertise and

experience to the design best solution

Works with technical team to ensure

optimal system access for the end users

Role/ Title Client Team Responsibilities

Project Manager

Monitor progress on a regular basis

Support and allocates key users

Planning and managing the

organization resources

Sign off deliverables and

acceptances

Functional

Owners/Key Users

Provide proper business

requirements and scenarios

Provide Applications knowledge to

end users and other client’s project

team members

Testing and acceptance

Prepare for production

Supervise live data entry





Team Structure

11- Team Structure

Project Steering Committee

Program Manager

Development

team - Offshore

Solution Architect- Offshore

Functional Consultant - Onsite

Client Project Manager

IT Team Key Users

Working Team Tasks





Client Responsibilities

12- Client Responsibilities

For the project to be successful, the Customer must fulfill the following obligations: • Order Oracle Taleo prior to project Start • Assign a project manager to lead your Staff’s Efforts • Assign experienced and empowered business and IT users

to work closely with Swedish Technology consultants according to project plan (some full -time allocation may be necessary at times)

• Perform certain project tasks according to project plan such as

a) Provide Data in format specified by Swedish Technology

b) End User Training • Arrange for a Project Executive Sponsor and Project

Steering Committee • Accept that part of the work performed by Swedish

Technology will not be on-site

Client Responsibilities for Project Plan

Success





Client Responsibilities

13- Business Benefits

• Oracle Taleo is a reliable, robust, integrated talent management solution.

• Oracle Taleo enables enhanced integrations such as single sign-on.

• Oracle Taleo offers features that make it possible for applicants to create a profile when applying for jobs.

• Configuration is now easier and more flexible than ever before

• Oracle Taleo Anywhere Dashboard for Outlook allows users to capture candidate information, access contacts, provide performance feedback, and rate development activities without ever leaving Outlook

• Oracle Taleo delivers tailored home pages for different users and use cases such as a comprehensive power user view for recruiters or a streamlined view for field managers that enables fast accurate hiring decisions

• See all the relevant attributes and information of multiple candidates in a single, side-by-side view.

• Administrators and users can extensively customize the user interface with tailored field labels, color schemes, and field placement

Client Responsibilities for Project Plan

Success





About Us

• Swedish Technology specialized in software

development, Oracle implementations and IT training.

• Swedish Technology remains committed to serve the

region's best businesses and government entities with its

solid track record, experience, and distinguished

professionals.

• Swedish Technology offers its customers business

solutions through its wide range of products and services

that automate and optimize their business processes and

help them boost their business efficiency.

Knowledge, Experience , And Wisdom

• Full Apps Spectrum: CRM (Oracle &Siebel), Back-office

(FIN, SCM, HCM), Analytics (OBIEE – Hyperion)

• Market Leader in Providing Complete and Integrated ERP

Solutions Using Best Practice Approaches And

Methodologies, While Reducing Project Complexity and

Risk

• Has Unique Solutions Integration, and Product

Customization Team

• Custom Approach With A Broad Base of Customers,

Across A Wide Array of Industries, in the Whole Region

A Wealth of Experience

• At Swedish Technology, we believe that the quality of our staff

is our greatest asset, upon whom we build the rest of our

organizational structure.

• We recognize that a key element of delivering customer

satisfaction is the hiring and retention of a qualified human

resource base capable of meeting clients' long-term

expectations.

• We select employees of the highest caliber and continuously

invest in their Training and development.

• Swedish Focuses on The Top Notch Resources: Project

Managers, Senior Consultants

• Swedish is Always on The Cutting Edge of Technology,

And New Product Developments:

• Swedish Adopts A Customer Centric Culture, Linking

Employees’ Pay to Projects Quality Delivery And

Customers’ Satisfaction

• Continuous Skill Development and Transfer Is A Key

Ingredient to Our Success

Competitive Edge

Contact Us

Contact Us: Phone: +97142733566 Fax: +97142733566 PO Box: 90847

Web: www.swedishtechnology.com E-Mail: [email protected]

• Knowledge, Experience, and Wisdom Full

Apps Spectrum: CRM (Oracle &Siebel), Back-

office (FIN, SCM, HCM), Analytics (OBIEE –

Hyperion) Market Leader in Providing

Complete and Integrated ERP Solutions.

“Delivering high fidelity services and solutions”

“Our Experienced, Certified, and Bi-Lingual

Professionals has the Track Record &

Commitment to Deliver Success”

• The ability of our staff to serve customers in their local

language (English. Arabic, and French) enables our people to

understand and effectively bridge cross-cultural and technical

issues to the great satisfaction of our clients.

People, Skills, And Culture

• Swedish is One of the Largest IT Players in the Middle East -

Europe

• Distinguished Management Board, and Executive Team

• Swedish Remains Committed to its Industry and its Clients

• Swedish Offers an Unmatched Structured Post Implementation

Support Service

Size, Stability, And Commitment

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