printable lv7 help

LABELVIEW Help

Table Of Contents Introduction ..................................................................................................................................1

Help with Online Help .....................................................................................................................2

About the Help Window................................................................................................................2

Display Help Using the Contents Tab...........................................................................................2

Display Help Using the Index Tab ...............................................................................................2

Display Help Using the Search Tab .............................................................................................2

Searching Help ...........................................................................................................................2

Printing a Help Topic....................................................................................................................2

Installing and Uninstalling the Program.............................................................................................4

System Requirements..................................................................................................................4

Security Key...............................................................................................................................4

Installing the Security Key.........................................................................................................4

Installing the Label Design Software..............................................................................................4

Single User Installation .............................................................................................................4

Uninstalling the Program..............................................................................................................5

Network Installations...................................................................................................................5

Network Installations ................................................................................................................5

About License Manager .............................................................................................................6

Using License Manager..............................................................................................................6

Setting System Security .................................................................................................................7

About System Security ................................................................................................................7

Groups of Users .......................................................................................................................7

Setting Up Security for a User.......................................................................................................7

Exploring the Design Environment....................................................................................................9

The Menu Bar .............................................................................................................................9

Style Bar....................................................................................................................................9

ii

Table Of Contents

Server Bar................................................................................................................................ 10

Drawtools Bar........................................................................................................................... 10

Float Bar .................................................................................................................................. 11

Status Bar................................................................................................................................ 12

Rotation Button......................................................................................................................... 12

Rulers...................................................................................................................................... 12

Customizing the Design Environment ............................................................................................. 13

Modifying Display Settings.......................................................................................................... 13

Displaying Toolbars ................................................................................................................... 13

Displaying Pictures and Paragraphs ............................................................................................. 13

Setting the Directory that Click Print Displays ............................................................................... 13

Setting Up a Printer...................................................................................................................... 15

Selecting a Printer..................................................................................................................... 15

Installing a Printer Driver ........................................................................................................... 15

Creating, Opening, and Saving Labels............................................................................................. 17

Creating a New Label................................................................................................................. 17

Opening an Existing Label .......................................................................................................... 17

Opening Label Files from the Internet .......................................................................................... 17

Converting Old Label Files .......................................................................................................... 18

Importing a Label File ................................................................................................................ 18

Saving a Label .......................................................................................................................... 18

Setting Up a Label........................................................................................................................ 20

Setting the Default Label Width and Height .................................................................................. 20

Setting Label Setup Options ....................................................................................................... 20

Setting Up Label Inventory......................................................................................................... 20

Adding Fields and Objects ............................................................................................................. 22

Data Sources............................................................................................................................ 22

iii

LABELVIEW Help

Text and Paragraph Fields .......................................................................................................... 23

Adding Text ........................................................................................................................... 23

Adding a Paragraph ................................................................................................................ 23

Bar Code Fields......................................................................................................................... 24

Adding a Linear Bar Code ........................................................................................................ 24

Using a Check Digit Function to Calculate a Check Digit............................................................... 24

Adding an HIBC Bar Code........................................................................................................ 24

2D Bar Code Symbologies ....................................................................................................... 25

Adding a 2D Bar Code............................................................................................................. 26

Pictures and Shapes .................................................................................................................. 26

Adding a Picture ..................................................................................................................... 26

About Shapes ........................................................................................................................ 27

Adding a Shape...................................................................................................................... 27

OLE Objects.............................................................................................................................. 28

About OLE Objects.................................................................................................................. 28

Adding an OLE Object ............................................................................................................. 28

Working with Linked OLE Objects ............................................................................................. 29

Converting an OLE Object to a Picture....................................................................................... 29

Lines and Boxes........................................................................................................................ 30

Adding a Line......................................................................................................................... 30

Adding a Box ......................................................................................................................... 30

Working with Placed Objects ......................................................................................................... 32

Keyboard Shortcuts ................................................................................................................... 32

Moving and Sizing Fields ............................................................................................................ 33

Copying a Field ......................................................................................................................... 33

Selecting Multiple Fields ............................................................................................................. 34

Redrawing a Label..................................................................................................................... 34

iv

Table Of Contents

Deleting a Field......................................................................................................................... 34

Working with Databases ............................................................................................................... 35

About Database Data Sources..................................................................................................... 35

dBase ................................................................................................................................... 35

Open Database Connectivity (ODBC DB) ................................................................................... 35

Object Linking and Embedding (OLE DB) ................................................................................... 35

Using the Database Grid ............................................................................................................ 35

dBase Databases....................................................................................................................... 36

Setting the Path to Database Files ............................................................................................ 36

Adding a dBase Field............................................................................................................... 36

ODBC Databases....................................................................................................................... 37

About ODBC Databases ........................................................................................................... 37

Installing the ODBC Data Source Administrator and Drivers ......................................................... 37

Configuring the ODBC Drivers .................................................................................................. 38

Adding an ODBC Field ............................................................................................................. 39

Creating a Customized SQL Statement...................................................................................... 40

Refreshing ODBC Data at Print Time ......................................................................................... 41

OLE DB Databases .................................................................................................................... 41

About OLE DB Databases......................................................................................................... 41

Creating an OLE DB Connection................................................................................................ 41

Adding an OLE DB Field........................................................................................................... 42

Using Functions ........................................................................................................................... 44

Combining Fields....................................................................................................................... 44

Linked Expressions .................................................................................................................... 45

Functions for Building Linked Expressions.................................................................................. 45

Linked Functions Used to Manipulate Fields .................................................................................. 47

String Functions ..................................................................................................................... 48

v

LABELVIEW Help

Numeric/Currency Functions .................................................................................................... 54

Other Functions...................................................................................................................... 56

Linked Functions Used to Perform Logical Operations..................................................................... 58

Linked Functions Used to Perform Mathematical Operations............................................................ 63

Date and Time Functions............................................................................................................ 66

Check Digit Functions ................................................................................................................ 70

Using Serial Files and Accumulator Files.......................................................................................... 72

Serial Files ............................................................................................................................... 72

About Counters and Serial Files................................................................................................ 72

Creating a Serial File............................................................................................................... 72

Accumulator Files ...................................................................................................................... 73

About Accumulator Files .......................................................................................................... 73

Creating an Accumulator File ................................................................................................... 73

Setting a Field to Accumulate................................................................................................... 74

Adding an Accumulator File Field .............................................................................................. 74

Entering Values at Print Time ........................................................................................................ 75

About Data Entered at Print Time ................................................................................................ 75

Sorting Prompts........................................................................................................................ 75

When Printed............................................................................................................................ 75

Adding a When Printed Field .................................................................................................... 75

Pick List ................................................................................................................................... 76

Creating a Pick List File ........................................................................................................... 76

Data Dictionary......................................................................................................................... 77

Configuring a Data Dictionary .................................................................................................. 77

Adding a Data Dictionary Field ................................................................................................. 79

Logging Label Data ...................................................................................................................... 80

About Logging .......................................................................................................................... 80

vi

Table Of Contents

General Label Reports............................................................................................................. 80

Reports for Specific Labels....................................................................................................... 80

Enabling the Log Feature............................................................................................................ 80

Setting Up Logging for Label Fields.............................................................................................. 81

Displaying Log Files in Log Viewer ............................................................................................... 81

Working in Log Viewer ............................................................................................................... 81

Customizing Reports in Log Viewer.............................................................................................. 83

Adding Headers/Footers to Reports in Log Viewer.......................................................................... 83

Printing Labels............................................................................................................................. 85

Printing Options ........................................................................................................................ 85

Printing Labels .......................................................................................................................... 85

Printing a Test Label .................................................................................................................. 86

Printing a Label with a Database Field.......................................................................................... 87

Printing Labels Using Label Select ............................................................................................... 87

Separating Print Jobs................................................................................................................. 88

Back Feed ............................................................................................................................. 88

Feed Label............................................................................................................................. 88

Run Separators ...................................................................................................................... 88

Command Line Printing .............................................................................................................. 88

Command Line Switches.......................................................................................................... 88

Printing Labels Automatically......................................................................................................... 90

DataWatch ............................................................................................................................... 90

About DataWatch ................................................................................................................... 90

Using DataWatch to Print Records Automatically......................................................................... 90

Command Files ......................................................................................................................... 90

About Command Files ............................................................................................................. 90

Command Files that Use a Definition File ................................................................................... 91

vii

LABELVIEW Help

Command File Formatting........................................................................................................ 92

Command File Commands ....................................................................................................... 92

Setting Up the DBF File Command File Type............................................................................... 95

Setting Up the Single ASCII Command File Type ........................................................................ 96

Setting Up the Multiple ASCII Command File Type ...................................................................... 96

Setting Up the Multiple Raw Data Command File Type................................................................. 97

Setting Up a Command File Database ....................................................................................... 99

Executing Command Files........................................................................................................ 99

Label Select............................................................................................................................ 100

About Label Select................................................................................................................ 100

Configuring Label Select........................................................................................................ 100

Setting Up a Database for Label Select.................................................................................... 101

Printing Labels Using Label Select........................................................................................... 101

Printing Labels from a Pocket PC.................................................................................................. 103

Printing Labels from PRINTPAD .................................................................................................... 104

Using Input from External Devices ............................................................................................... 105

About CommWatch.................................................................................................................. 105

CommWatch Settings .............................................................................................................. 105

Configuring CommWatch.......................................................................................................... 106

Adding a CommWatch Field ...................................................................................................... 106

Linking Database Fields to CommWatch ..................................................................................... 106

Advanced Features..................................................................................................................... 108

About Media Tracking .............................................................................................................. 108

Tracking.ini File.................................................................................................................... 108

OLE Automation ...................................................................................................................... 111

Job Modifier............................................................................................................................ 111

About Job Modifier................................................................................................................ 111

viii

Table Of Contents

Job Modifier Commands ........................................................................................................ 112

Adding Instructions to a Job Modifier Script ............................................................................. 114

Examples of Job Modifier Scripts ............................................................................................ 114

DDE Server ............................................................................................................................ 115

About DDE Server ................................................................................................................ 115

Components of a DDE Conversation........................................................................................ 116

DDE Commands ................................................................................................................... 116

DDE Sample ........................................................................................................................ 117

Launching DDE .................................................................................................................... 118

Index ....................................................................................................................................... 121

ix

Introduction

This label design software is an easy-to-use, multi-purpose tool that can handle the most demanding label production projects. More than 30 linear bar code symbologies and 12 two-dimensional and composite symbologies are available to meet the needs of virtually any industry or specification. The software can print to hundreds of thermal and thermal transfer printers, dot matrix or line printers and any Windows printer.

Depending on the specific edition that you are using entry-level (BASIC) for standard labeling applications, middle-range (PRO) or high-end (GOLD) with more advanced tools different features are available. Although all features are described in this Help, they may not be available in your edition. (Those features available only in the high-end "Gold" edition are indicated with the message "This is a GOLD edition feature".)

View a feature chart (in PDF format) comparing the three editions of the label design software...

1

Help with Online Help

About the Help Window The Help window is divided into two panes. The navigation pane is on the left and includes three tabs used to select help topics. The right side is the topic pane that displays the topic that was selected in the navigation pane.

If the navigation pane is not visible, click Show. Click Hide to display only the topic pane.

Display Help Using the Contents Tab The Contents tab displays books and pages that represent the categories of information in the help system. Click on a book to display the other books and pages it contains. Click on a page to select a topic to view in the right pane.

Display Help Using the Index Tab The Index tab displays a list of keywords associated with topics. To open a topic in the right pane associated with a keyword, select the word and click Display.

Display Help Using the Search Tab The Search tab is used to search for words and locate topics that contain those words. Enter a word or phrase to search for and click List Topics.

Searching Help If you are unable to find the information you need by selecting topics from the Contents, you can search using the Index or Search tabs.

Use keywords to refine your search

1. In the navigation pane click on the Index tab.

2. In the Type in a keyword to find box, enter a keyword for your search, or select a keyword from the list.

3. Click Display.

Search Help by entering a phrase or question

1. In the navigation pane click on the Search tab.

2. In the Type in a keyword to find box, enter one or more words for your search.

3. Click List Topics.

4. Select the topic, then click Display.

Printing a Help Topic Help topics can be printed right from the Help Viewer.

To print a Help topic

1. From the Contents tab, select a topic so it is displayed in the right-hand pane.

2. From the Help window toolbar, click Print.

2

Help with Online Help

3. To print the current topic, select Print the selected topic.

4. To print all topics contained in a book, select Print the selected heading and all subtopics.

5. Select the required print options.

6. Click Print.

3

Installing and Uninstalling the Program

System Requirements The basic software and hardware requirements needed to run the label design software are similar to those of most applications running on Microsoft Windows. You will need:

IBM-compatible, 486 or higher computer

Microsoft Windows 95, Windows 98 SE, Windows Me, Windows NT 4.0, Windows 2000 or Windows XP

16 MB RAM with Windows 95 (32 MB recommended)

32 MB RAM with Windows 98 or Windows Me (64 MB recommended)

64 MB RAM with Windows NT 4.0, Windows 2000 or Windows XP (128 MB recommended)

VGA monitor or better

Hard drive with at least 50 MB free disk space

CD-ROM drive

Security Key The software includes a security key that must be installed on a PC to run the software. The security key is a small device that contains information about the software version and the number of users that are authorized to run the label design software.

If you have a PRINTPAD terminal, the key is not necessary to print labels, but it is needed on the PC during the label design process in order for your labels to print properly from any source (PC or PRINTPAD).

Note: Without the software security key, the program will run as a Demo version and will place a demo message on all labels printed with the software.

Installing the Security Key The software security key is easy to usesimply connect it to your parallel (LPT) port or USB port BEFORE launching the software. If a printer will be attached to the same parallel port, connect the printer cable to the security key. The printer may need to be powered on before the key is recognized.

IMPORTANT: Do NOT connect the key to the back of the printer. The key and your printer are not related. The security key MUST be connected to a parallel port (or a USB port if you have a USB key).

Installing the Label Design Software

Single User Installation 1. Attach the software security key.

2. Insert the CD. The CD's opening screen will appear. (If the CD does not automatically open, go to the Windows Start button / Run dialog and type :\CDSetup.exe.)

4

Installing and Uninstalling the Program

3. On the opening screen of the CD, select the product to install and then click the Run/Install button.

4. Follow the instructions displayed on the screen to select and install the software.

Uninstalling the Program To remove the label design software from your PC, do one of the following:

From the Windows Start menu, select Programs and locate the label design software's program group. Select Uninstall from the software's program group and following the dialogs to uninstall the software.

OR

From the Windows Start menu, select Settings - Control Panel and double-click on Add/Remove Programs. Scroll to locate the label design software, select it, and then click Remove.

Note: Uninstalling will not remove the label design software's main directory as there are databases, labels, and other files that it leaves intact.

Network Installations

Network Installations Follow the guidelines below when installing a multi-user/network version of the label design software:

The label design software must be installed on a server along with the License Manager application. Any workstation that will run the label design software must also have the software installed locally.

The security key must be attached to the server. Only one security key is included with a network version of the software, pre-programmed with the number of licenses purchased.

The hard drive on the machine where the key is attached must be shared and mapped allowing full read/write access to all potential users. This is necessary for the network License Manager.

Note: The License Manager application is not compatible with Novell systems, so Novell network users must designate a Windows workstation to be the key server.

Network Installation Procedure

1. Select one computer on the network to act as the key server. It can be the network file server, or any of the workstations. Install the label design software and the security key on this machine to load the necessary files. This machine must be running in order for the users to access the label design software.

2. Run the LVLICENSEMANAGER.EXE application found in the program's root directory. This file is needed only on the machine that has the key attached.

The License Manager application allows many users to access the label design software at the same time, from anywhere on the network. When users are logged onto the program, their user names will appear in the license manager window, so administrators can keep track of who is using the program.

5

LABELVIEW Help

3. Install the software on each workstation where the label design software will be used. Through Windows, map the network drive where the label design software is installed. Refer to your Windows Help or system administrator for the necessary instructions.

4. On each workstation, run the label design software and configure it to the network, as follows:

A. Select Configuration from the Options menu and then click the Network tab.

B. Select the Network Key check box.

C. In the Server Location box, specify the location of the system License Manager. This is the map to the network drive that you defined earlier. Note: You can specify a drive and then click Auto find to have the label design software find the location automatically.

D. Shut down and restart the label design software to complete the network installation.

About License Manager The License Manager (LVLICENSEMANAGER.EXE) program, included with the network installation package, controls access to the security key across the network. It must be running if anyone is to have access at the proper level. If this program is not active, then all users will operate in Demo mode. The location of this program must be shared, allowing other workstations full read/write access.

The License Manager application allows many users to access the label design software at the same time, from anywhere on the network. When users are logged onto the program, their user names will appear in the License Manager window, so administrators can keep track of who is using the program.

Using License Manager The License Manager must be installed and running for users on the network to have full access to the label design software. License Manager also serves to inform the system administrator of the name and number of users currently logged in to the label design software.

To run and use License Manager

1. Launch License Manager from the program Start menu.

The License Manager dialog box appears displaying a list of users, if any, who are currently using the label design software.

2. Use the following buttons to use License Manager and display information:

Closes License Manager.

Updates the display to show the users currently logged in to the label design software. (The display is automatically updated every few seconds.)

Displays License Manager version information.

3. Click to exit License Manager.

6

Setting System Security

About System Security The system security feature allows you to restrict users to certain features of the program. You can set up system security by assigning a user ID and password and then selecting the tasks the user may perform. When you restart the program after setting up a user, the security feature is enabled, and all users will be required to log in before using the program.

IMPORTANT: If you intend to set up system security, you must first define a user who will have access to the entire system. Without this administrator access, you can become inadvertently locked out from all or portions of the program.

Groups of Users The user ID does not necessarily have to belong to an individual user. It can represent a group of users. Here are some examples:

Set up a user ID for label designers (e.g., Designer), giving them access to all tasks associated with designing and modifying labels, but not to administrative tasks such as modifying label inventory or user rights.

Set up a user ID for those responsible for printing labels (e.g., Printing), and limit their access to tasks associated with printing labels.

The administrator of system security should inform each user of the user IDs and passwords that give them access to all the functionality they need to do their jobs.

Setting Up Security for a User The program's system security features allow you to set up a user (or user group) with access to specific areas of system functionality.

IMPORTANT: Be sure to set up an administrator with access to the entire system before enabling system security. Without this administrator access, you can become inadvertently locked out from the program or portions of the program.

To set up a user

1. On the Options menu, click Security.

2. Click New.

3. Enter a user ID in User ID box. For example, for the administrator the User ID might be "Admin".

4. Enter a password in the Password box.

Note: The User Id and Password are each limited to 10 characters.

5. Set up access privileges for this user by selecting the appropriate check boxes. For example, for the administrator you would want to select all the check boxes to allow access to the entire system and all system tasks.

6. Click OK. The System Security dialog box appears displaying the new user.

7. Click Exit to return to the design window.

7

LABELVIEW Help

System security does not take effect until you exit and restart the program. When you restart the program, you will be prompted for a password.

To disable system security once it has been enabled

1. On the Options menu, click Security.

2. Delete all existing users.

3. Exit and restart the program.

8

Exploring the Design Environment

The Menu Bar The Menu Bar is composed of eight command menus: File, Edit, Draw, View, Tools, Options, Server and Help.

To open a menu

1. Using the mouse, click on the menu name to display its list of commands.

2. Click the desired command.

Style Bar The Style Bar contains a variety of tool buttons that are used to open and save labels, print labels and control other label design display and setup properties. Many of the Style Bar functions are also available from the File menu.

Button Purpose

Displays the Label Setup tabs for you to create a new blank label.

Displays the Open dialog box for you to select an existing label to open.

Saves changes made to the current label since you last saved it.

Displays the prompts or the printing dialog box for you to print the current label.

Displays the label design grid that forces objects to line up according to the grid settings.

Zooms in on the currently active label design, allowing you to view images on an enlarged scale.

Zooms out of the currently active label design, allowing a larger portion of the label to be viewed on the design screen.

Name Mode displays the fields using their field names.

XXX Mode displays the maximum length (using Xs) of the objects on the label; for database fields, displays the maximum

9

LABELVIEW Help

length of the field.

Value Mode displays the value of the object or, for database fields, displays a sample value from the database (typically the value from the first record in the database).

Displays the online Help.

Server Bar The Server Bar contains tool buttons that activate several advanced data integration features available in this label design software.

Button Purpose

Activates the DataWatch feature.

Activates the DDE Server feature.

Activates the Command File feature.

Activates the Label Select feature.

Drawtools Bar The Drawtools Bar allows you to add text, bar codes, pictures and other objects to your label design. The Drawtools Bar functions are also available from the Draw menu.

Button Purpose

Adds a text field to the current label.

Adds a paragraph to the current label.

10

Exploring the Design Environment

Adds a bar code to the current label.

Adds an HIBC bar code to the current label (available only in the GOLD edition).

Adds a 2D bar code to the current label.

Adds a picture to the current label.

Allows you to embed an object created in another application

Adds a box or rectangle to the current label.

Adds a line to the current label.

Adds a shape to the current label.

Float Bar The Float Bar tool buttons are used to position objects on the label in relation to each other.

To use the Float Bar buttons you must first select the object in your label that you want to move. You can select more than one object if you want to bring them into alignment with each other. With the object(s) selected, click the Float Bar button that corresponds to the placement you want.

Button Purpose

Aligns selected objects with the left edge of the left-most object selected.

Aligns selected objects with the right edge of the right-most object selected.

Aligns selected objects with the top edge of the top-most object selected.

11

LABELVIEW Help

Aligns selected objects with the bottom edge of the bottom-most object selected.

Centers selected objects vertically.

Centers selected objects horizontally.

Spaces selected objects vertically.

Spaces selected objects horizontally.

Status Bar The Status Bar is located at the bottom of the design screen. The left side of the Status Bar serves as a message area that gives instructions and information as to what you are expected to do next. Other information status indicators displayed from left to right include the name of the selected printer, the communication port to which it is connected, and the coordinates of the current cursor position.

Rotation Button

The Rotation button flips the displayed label format 90, 180, 270, and 360. The on-screen rotation has no effect on printing; it only affects how the label appears on your screen.

Rulers The Rulers help you position fields in a label. Rulers appear in the currently selected units of measure (inches or millimeters). Select units of measure from the Configuration dialog box Display tab.

Tip: Right-click the ruler to change the color of its text or background.

12

Customizing the Design Environment

Modifying Display Settings You can customize the label design environment by selecting your preferences for language, units of measure, grid size, large/small icons, ruler colors, etc.

To modify the display settings

1. On the Options menu, click Configuration, and then click the Display tab.

2. Select your preferences on the Display tab to customize the label design environment.

3. Click OK.

Displaying Toolbars The label design software provides toolbars for quick access to commonly used commands.

To display toolbars

On the View menu, click the toolbars you want to hide or display. A checkmark indicates the toolbar is displayed.

Displaying Pictures and Paragraphs Disabling the display of picture and paragraph objects can improve your computers processing speed. With the picture/paragraph display disabled, an empty box marks the location on the label where the object resides.

These commands do not affect how the label is printed; only the display is changed, the printed label will contain the complete data.

To change the display of pictures and paragraphs

On the View menu, click View Pictures or View Paragraphs. A checkmark indicates the command is selected.

Note: 2D bar codes are treated as pictures.

Setting the Directory that Click Print Displays Click Print is programmed to display icons for all the label files in a specific directory. You can change the directory that Click Print displays by modifying the command line for the Click Print program. You can also set up added security for the default directory.

To set the directory that Click Print displays

1. From Windows, on the Start menu, click Programs, click the name of your label design software's program group, and then right-click on Click Print. Alternatively, if you have the Click Print icon on your desktop, right-click on the Click Print icon.

2. Click Properties.

13

LABELVIEW Help

3. In the Target box, edit the path to the directory where your label files are located. For example:

C:\LVWIN70\lv.exe /CP C:\LVWIN70\SAMPLES

In this path:

C:\LVWIN70\lv.exe executes the label design software

/CP executes the Click Print mode

C:\LVWIN70\SAMPLES is the path to the directory where the label files are stored.

4. Click OK.

To secure the default Click Print directory so it cannot be changed

1. Open the label design software's label.ini file in a text editor like Notepad.

2. Edit the label.ini file using the following parameters:

"Default Directory=" specifies a directory to use if it is not specified on the command line

"Disable Browse=" if set to 1, it will remove the Browse button that normally displays on the Quick Print dialog box

"Override Command Line Default Directory=" if set to 1, it will use the Default Directory value regardless of whether or not it is passed on the command line

Example:

[Click Print]

Button Size=0

Default Directory=C:\lvwin 70\production labels\

Disable Browse=1

Override Command Line Default Directory=1

3. When finished, save the label.ini file.

14

Setting Up a Printer

Selecting a Printer The first step to designing a label is to select the printer you will use for printing. The printer model selected determines what options are available as well as the label size limitations.

Note: If you plan to print labels from a PRINTPAD CE or Pocket PC device, you must select a native (V) software driver (developed specifically for use with the label design software), designated by a (V) appearing after the printer name.

To select a printer for your label design

1. On the File menu, click Select Printer.

2. Click on the Printer drop-down list to display a list of installed printers.

3. Select the appropriate printer and click OK.

Note: If your label was designed for a different printer, a message will appear asking if you want to modify the label. Click Yes to convert the label to work with the currently selected printer. The changes made for the conversion will not be permanent until you save the label. You may need to do some fine-tuning if the label conversion is not exact, so be sure to print a test label before you commit to a large print run.

If the printer you want to use does not appear in the Printer list, you must install it.

Installing a Printer Driver This label design software contains printer drivers for thermal/thermal-transfer printers from many different printer manufacturers. These printer drivers are loaded on your computer when the program is installed. When designing and printing from the label design software, we recommend that you use these printer drivers that are installed with the software.

You can also use any printer with a valid Windows driver (supplied by the manufacturer).

To install a printer driver for a thermal or thermal transfer label printer

1. On the File menu, click Select Printer, and then click the Install button.

2. Click the Native drivers-(V) and Extended drivers-(X) check boxes to view all available drivers.

(V) = Driver is a native software driver (developed specifically for use with the label design software).

(X) = Driver is from an extended driver set that provides support for hundreds of additional printers. Note that when an extended (X) driver is selected, you can access the printer driver's advanced driver properties, allowing you to take advantage of the powerful capabilities of your printer. To access the advanced driver properties, click the Settings button on the Label Setup Options tab (an extended driver must be selected in order for the Settings button to appear).

Depending on the type of printer you are using, there may be several driver choices available in the software as some printers include both a native driver and an extended driver for the same printer model. You may want to try all of the drivers available for your particular printer model to determine which one works best for your label printing needs.

15

LABELVIEW Help

Note: If you plan to print labels from a PRINTPAD CE or Pocket PC device, you must select a native (V) driver.

3. Using the Available Printer Drivers lists, select the manufacturer and model of the printer driver you want to install.

4. With the desired printer selected in the Printer Model list, click Install. The printer driver appears highlighted in the Installed Printers list.

5. By default, new printers are assigned to the LPT1 port. If this is not correct, click Connect and choose the correct port.

If your printer is connected to a Serial port on your computer, click the Setting button to configure the driver to properly reflect the printer device settings (baud rate, data bits, stop bits, parity, flow control). The printer and the computer MUST be set to exactly the same values. Check your printer documentation for the correct settings.

6. Click OK, Close, and OK to return to the design window.

The selected printer appears in the Status bar. Printer device settingssuch as print speed, paper feed mode, and cutter optionsare defined during label setup from the Options tab.

Tip: If you need to remove a printer driver, it is best to do it from within the label design program by selecting the printer on the Install Printer Drivers dialog box and then clicking the Remove button.

16

Creating, Opening, and Saving Labels

Creating a New Label 1. Do one of the following:

On the File menu, click New.

Click New on the Style Bar. 2. Set the Label Setup options as appropriate for your labeling application.

3. Click OK when finished.

Opening an Existing Label 1. Do one of the following:

On the File menu, click Open. OR

Click Open on the Style Bar. 2. Click the Preview check box if you want to view a preview of each label file as you click on it.

If a preview does not appear for a label file, click Build Missing Preview Files to generate new label previews for all files in the current directory.

3. Locate the desired label file and double-click on it to open it in the label design software.

Note: If the label was originally created for a printer other than the one currently selected, you will be asked if you want to convert the label to the new printer. Click Yes to convert the label to work with the currently selected printer. The changes made for the conversion will not be permanent until you save the label. If No is chosen, the label will not open.

Opening Label Files from the Internet This label design software uses file transfer protocol (FTP), a standard communications format, to provide access to label files over a network such as the Internet.

You can open a label format that is stored on the Internet. However, only the label file may be stored there; any accessory files such as pictures, text files and fonts must be stored locally, and not at the Internet site.

Note: You must have Internet access from your computer, and be connected to the Internet before executing the Open From Internet command.

To open a label file from an Internet site

1. Activate your connection to the Internet.

2. On the File menu, click Open From Internet.

3. Click Add/Modify.

17

LABELVIEW Help

4. In the Name of FTP Site box, type the Internet address you want to access.

5. If the site requires a user name, select the User option and enter a valid user name.

6. If the site requires a password, enter it in the Password box.

7. Click Add. The address appears in the large text box along with any other addresses that have already been set up.

8. Select the address to connect to, and click Select/Add.

The Open File From Internet Locations (FTP) dialog box appears as the label design software attempts to connect to the site you selected. If the connection is successful, the label appears in the design window.

Converting Old Label Files Label files can always be converted from earlier versions to a newer version, but once the label is saved in the more recent version, it cannot be used again by the earlier version.

For example:

Version 7.02 will open label files saved in version 6.08.

Version 6.08 will NOT open a label file that was saved under version 7.02. Importing a Label File

To import a label design from another label file format or printer file

1. On the File menu, click Import Other Label Files.

2. In the Files of type box, click the file format of the label you want to import.

The label design software supports the import of several different printer file formats, created by other label design programs.

3. In the Look in box, browse to the location of the file.

4. Select the file to open, and click OK.

For printer files, you may be prompted for additional information (such as label size) before conversion takes place. This is because some printer formats do not include all the label design information.

5. If prompts appear, enter appropriate data.

The file opens and is converted to this label design software's label file format (.lbl).

Saving a Label If the current label design file has never been saved, you will be prompted to select a folder and enter a name for the file. When you re-save an existing document you will not be prompted.

18

Creating, Opening, and Saving Labels

To save a new label design

1. Do one of the following:

On the File menu, click Save. OR

Click Save on the Style Bar. 2. In the Save as box, browse to the folder where the file will be saved.

3. Enter a file name for the label design.

4. Click Save.

19

Setting Up a Label

Setting the Default Label Width and Height When you launch the label design software, a default label appears ready for you to design. If there is a particular label size that you plan to use often, you can change the default label width and default label height to match that label size.

To set the default label width and height

1. On the Options menu, click Configuration, and then click on the General tab.

2. Set the Default Label Width and Default Label Height settings as desired.

3. Click OK to return to the design window.

The next time you launch the label design software, the default label will appear with the width and height you specified.

Setting Label Setup Options Note: The printer you are using will determine the maximum label size and other attributes that you can specify for printing. In addition, keep in mind that the label setup you define must fit on the media (paper or labels) installed in the printer.

1. On the Edit menu, click Label Setup.

2. On the Label Setup tab, set the label width, height, margins, and other general setup options.

3. Click on the Options tab and set up printer options for the label.

Note: The printer settings on the Options tab control the physical properties of the printer that you are using. Not all options are available for all printers.

4. If you want to set up security for the label, click on the Password tab and set the appropriate password protection settings.

5. If you want to assign a description to the label, click on the Label Description tab and enter the description text.

6. For advanced users, click on the Job Modifier tab if you want to modify the printer commands for a label to affect the end result of the print job.

7. Click OK to save your label setup.

Setting Up Label Inventory Use the label inventory feature to identify the label stock types that you use and track label inventory. When you create a new label, if you choose one of the available label types, its dimensions are loaded automatically into the label setup. Then, as labels are printed, the program tracks your label usage. When inventory is depleted to its reorder point, a message appears telling you to order more labels. You can specify whether you want to track label inventory locally or throughout a network.

Note: During label setup, if you choose Non Inventory for the Label Stock setting on the Label Setup tab, then your label usage will not be recorded.

20

Setting Up a Label

To set up label inventory

1. On the Options menu, click Label Inventory.

2. Click New.

3. Set the following properties as appropriate for the label type you plan to use:

Label Stock Name: Enter a brief descriptive name for the label stock type.

Stock File Type: Select Network if you want the inventory tracking file (.inv file) to be shared across the network. This will allow the label inventory quantity to change whenever anyone on your network prints labels. Select Local if you want the label inventory quantity to be tracked only on the local PC.

Network Directory: If Network is selected as the Stock File Type, enter the path to the folder where the inventory tracking file (.inv file) will be stored. You must give the full shared network path starting with "\\", even it is a local directory.

Width/Height: Specify the dimensions of one label.

Reorder Point: Enter a value to use as the reorder point. When label inventory is depleted to the reorder point, a message appears telling you to order more labels.

Labels Across/Down: Specify the number of labels across/down when printing multiple labels per page (as with sheets of labels).

Note: If you are printing sheets of labels with multiple labels per page, note that when the labels are printed, the number subtracted from inventory reflects the actual number of labels printed (NOT the number of sheets printed). For example, if you are printing sheets of labels with 3 across and 4 down on a page, if you print one sheet of labels then 12 labels will be subtracted from your label inventory.

Qty on Hand: The number of labels currently in stock. When the label inventory is replenished, this is the field you will need to update to reflect the new quantity.

Horizontal/Vertical Gap: If printing multiple labels per page, enter the horizontal/vertical gap between labels.

4. Click OK.

The Label Inventory dialog box appears listing the new stock.

5. Click Exit to return to the design window.

6. Select Label Setup from the Edit menu.

7. On the Label Setup tab, click the Label Stock drop-down list and select the name of the new label stock type.

The dimensions of the label will automatically update to match the dimensions of the new stock.

8. Click OK to return to the design window.

21

Adding Fields and Objects

Data Sources This label design software allows you to use fixed or variable data sources for text, bar code, and picture objects/fields. The selected data source will determine the origin from which the object will get its value. The data source types available depend on the type of field you are adding.

An object with a fixed data source is defined when you create the object. An object with a variable data source does not have its value defined at the time of creation, but instead receives its value from the data source at the time of printing.

Your labels can include fields that use data from an outside source, but you must specify the data source location directories before they can be available for use in a label design.

Note: Depending on the specific edition of the software that you are using, different features are available. Although all features are described in this Help, they may not be available in your edition of the software.

Depending on the type of field (text, bar code, etc.) you are adding, available data sources may include the following:

Fixed: The Fixed data source requires you to enter the data when the object is created, and this data never changes. Fixed is the default data source.

When Printed: The When Printed data source prompts the operator to type in the data at print time.

Linked: The Linked data source allows you to take information from one or more other fields on the label, or set up a linked expression to perform mathematical calculations, manipulate field data, perform logical operations, etc.

dBase: With the dBase data source, the data is retrieved from a dBase III or IV compatible database. The operator will be asked to enter the key field data at print time (e.g., "Enter Part Number:") which is then used to retrieve other related information from the database, such as price/unit, color, etc. Before retrieving data from a dBase database, you must first specify the location of your database files.

ODBC DB: With the ODBC DB data source, the data is retrieved from an ODBC database that must first be set up through the Windows Control Panel. Once the ODBC data source has been set up, you must select the driver to use by selecting Directories from the Options menu and then clicking the Data Source button. When printing, the user is prompted for a key value, such as part number, which then queries the database to retrieve related information, such as price/unit. If you select ODBC DB as the data source, the SQL button appears, allowing you to define a customized SQL statement if desired.

OLE DB: The OLE DB data source is similar to the ODBC DB data source in that it allows data from many different formats to be added to labels. However, OLE DB technology is newer, is more stable, and is easier to set up than ODBC. Select Configuration from the Options menu and then click on the OLE DB Manager tab to set up the links before adding the field to the label.

Date/Time Stamp: With the Date or Time data source, the current date or time is retrieved from the computer when the labels are printed. All labels in a single batch will have the same time printed on them. Several common formats are available. or you can create your own custom date format. You can also generate a real-time stamp using the printer's internal clock if you are using a Sato or Datamax printer with the native drivers.

Serial File: With the Serial File data source, a serial number is retrieved from a serial file at the time of printing. This file is updated after printing so that the information can be used again without operator intervention. The label will begin counting again from the point where it finished. (Note: Depending on the edition of the software you are using, this feature may not be available.) View Serial File setup information...

22


CommWatch: The CommWatch data source is a GOLD edition feature that allows you to retrieve data from an external device through the computer's serial port. This allows information to be included from weigh scales, scanners, sensors, or PLCs. View CommWatch setup information...

Accumulator File: The Accumulator File data source can take data from any field on a label after printing and add its value to a pre-determined file. This accumulator file can take data from multiple label formats. The accumulated data can then be printed to any label as a data source. View Accumulator File setup information...

Pick List: With the Pick List data source the data comes from a pre-configured drop-down list, allowing exact entry of data with no user errors or unauthorized entries. View Pick List setup information...

Shift Code: A Shift Code data source allows the printed data to change depending on what time of day the labels are printed. This type of data source is used to keep track of the work shift (day shift, night shift, etc.) that printed certain labels by setting up the label to automatically include the shift information on each label. View Shift Code setup information...

Data Dictionary: The Data Dictionary data source is a GOLD edition feature that calls a predefined series of When Printed fields to be used with DDE exchanges and automated printing routines. View Data Dictionary setup information...

Text and Paragraph Fields

Adding Text 1. Do one of the following:

On the Draw menu, click Text. OR

Click Add Text on the Drawtools Bar. 2. On the Text tab, set the text properties as appropriate for this field.

3. Click on the Options tab to assign a unique field name to this field and if desired, set other optional text properties.

4. If you want to apply color to the text, click on the Color tab to access the color settings.

5. Click OK and then click on the label in the position where you want to place the text.

Adding a Paragraph 1. Do one of the following:

On the Draw menu, click Paragraph. OR

Click Add Paragraph on the Drawtools Bar. 2. On the Paragraphs tab, set the paragraph properties as appropriate for this field.

3. Click on the Options tab to assign a unique field name to this field.

23

LABELVIEW Help

4. Click OK and then click on the label in the position where you want to place the paragraph.

Bar Code Fields

Adding a Linear Bar Code 1. Do one of the following:

On the Draw menu, click Bar Code. OR

Click Add Bar Code on the Drawtools Bar. 2. Select the desired bar code type from the Bar Code Type drop-down list of choices.

The default values and properties appearing on the Bar Code tab will differ depending on the type of bar code that you select.

3. Still on the Bar Code tab, set the bar code properties as appropriate for this field.

4. Click on the Human Readable tab to specify whether to print human readable text along with the bar code.

5. Click on the Options tab to access additional settings.

6. Click OK and then click on the label in the position where you want to place the bar code.

Using a Check Digit Function to Calculate a Check Digit 1. Add a bar code and set the data source to Linked.

2. Select the appropriate check digit function from the Linked Fields drop-down list. Alternatively, you can type a check digit function directly in the Linked Fields box, followed by opening and closing parentheses ().

3. Within the parentheses () following the check digit function, enter the value from which to calculate the check digit, or enter the name of another field on the label that contains that value.

4. Click OK and place the bar code on the label.

Note: Any function beginning with ADD will reprint the entire value with the check digit appearing at the end of the string. Other functions will print only the calculated digit(s).

Examples

MOD10(1234) would produce 2

ADDMOD10(1234) would produce 12342

If a field named NUMBER has a value of 98765, then MOD10(NUMBER) would produce 9

Adding an HIBC Bar Code This is a GOLD edition feature.

24


Note: Before you add an HIBC bar code, you must first configure it for one or both of the industry formats.

To add an HIBC bar code


On the Draw menu, click HIBC Bar Code. OR

Click Add HIBC Bar Code on the Drawtools Bar. 2. On the Bar Code tab, set the HIBC Type to LIC Primary or UCC Primary for your primary

code.

Note: You must place a primary code on the label before you can place a secondary code on the label; the secondary code uses data from the primary code in its structure.

3. Continue to set the other HIBC bar code properties using the settings on the Bar Code tab.

4. Click OK and then click on the label in the position where you want to place the HIBC bar code.

To add an HIBC secondary code

Follow the process to add an HIBC code, only select HIBC-LIC Secondary or HIBC-UCC Secondary as the HIBC Type.

Note: You do not have to enter data into all three secondary fields. The label design software automatically constructs and formats the bar code according to published technical standards.

To enter primary and secondary HIBC bar code data at print time

1. Select When Printed as the data source in the Bar Code dialog box.

At print time, the HIBC bar code appears with a browse button beside it.

2. Click to display the dialog box and enter the appropriate LIC or UCC field values.

2D Bar Code Symbologies Two-dimensional (2D) bar codes are capable of encoding a large amount of data into a very small space. They are useful for labeling small parts, products and packages.

The 2D bar codes can be stacked codes, matrix codes, or composites.

Stacked codes are arranged in horizontal layers to create a multi-row bar code. Code 49 is an example of a stacked code.

25

LABELVIEW Help

Matrix codes are made up of a pattern of cells that can be square, hexagonal or circular in shape. MaxiCode is an example of a matrix code.

Composites are two different codes (usually one is linear and the other is 2D) that contain linked data and are printed in close proximity to each other. Aztec Mesa is an example of a composite code.

Note: If your printer does not support a particular bar code that you have in your label, the bar code will be sent to the printer as a graphic (requiring more printer memory) and thus will print significantly slower.

Aztec

Aztec Mesa

Code 16

Code 49

Data Matrix

MaxiCode

MicroPDF 417

PDF 417

QR Code

Adding a 2D Bar Code 1. Do one of the following:

On the Draw menu, click 2D Bar Codes. OR

Click Add 2D Bar Codes on the Drawtools Bar. 2. Select the desired 2D bar code type from the 2D Symbology drop-down list of choices.

The default values and properties appearing on the 2D Symbology tab will differ depending on the type of symbology that you select.

3. Still on the 2D Symbology tab, set the bar code properties as appropriate for this field.

4. Click on the Options tab to access additional settings.

5. Click OK and then click on the label in the position where you want to place the 2D bar code.

Pictures and Shapes

Adding a Picture Pictures that have been saved in a graphic file format can easily be placed on a label. The label design software supports over 45 different graphic file formats, including most popular formats such as BMP, JPG, PCX, and TIF.

26


Note: Pictures placed on a label using the Picture command are not embedded or linked in any way to the graphic file or to the application in which they were created.

To add a picture to your label


On the Draw menu, click Picture. OR

Click Add Picture on the Drawtools Bar. 3. On the Pictures tab, set the picture properties as appropriate for this field.

3. If you are adding a color picture, click on the Options tab to access additional color settings.

4. Click OK and then click on the label in the position where you want to place the picture.

Tip: Once you have placed the picture on the label, you can click and drag one of the picture corner handles and easily change the size of the picture.

About Shapes The label design software comes installed with a folder called Shapes. This folder contains subfolders of shapes, signs and other symbols commonly used on labels. Each folder is named according to the category of shapes it containsArrows, Basic, Fasteners, Miscellaneous, Packaging, Tools, Traffic Signs, etc. Each shape is stored as a Windows Metafile (.wmf file format).

You can add your own categories of shapes, symbols or clip art by creating a new subfolder (for each category) under the Shapes folder. Give the subfolder a name that represents the type of shapes it contains (e.g., Equipment Safety Symbols). Add your custom shapes, stored as Windows Metafiles (.wmf), to the subfolder.

During label design, when you add a shape to a label, the categories (subfolders) you created will appear in the Shape Category list on the Shapes tab. When a user selects your custom category, the shapes you included in that subfolder will appear for selection.

Note: Your custom "shapes" can be almost any type of symbols, icons, figures, logos, etc. The only requirement is that they can be saved in Windows Metafile (.wmf) format.

Adding a Shape 1. Do one of the following:

On the Draw menu, click Shape. OR

Click Add Shape on the Drawtools Bar. 2. On the Shapes tab in the Shape Category drop-down list, select the category that contains the

shape you want. For example, if you are looking for a fire extinguisher icon, select the Fire Safety category. All the available shapes for the selected category appear.

27

LABELVIEW Help

3. Scroll through the displayed shapes and click the shape you want. It will appear in the lower portion of the dialog box.

4. In the Rotation box, select the orientation of the shape. The options are Normal, Sideways Up, Sideways Down, and Upside Down.

5. In the Ratio box, select one of these options for resizing the shape:

Fixed Ratio means both the height and width will remain proportional as you change the size.

Stretchable means you have full control over the height and width of the image. 6. If you want to apply color to the shape, click on the Options tab to access the color settings.

7. Click OK and then click on the label in the position where you want to place the shape.

OLE Objects

About OLE Objects An OLE object is an object that is created in an application other than this program (such as a word processing, graphics or database program). Then, it is placed in a label using the OLE Object command.

OLE objects allow you to take advantage of the features of another program within a label design. WordArt, graphics, Auto Cad files, data files, spreadsheets, etc. can all be included on labels.

An OLE object can be added to a label as either an embedded or linked object.

Embedded: An embedded object is one that is placed in the label using the OLE Object Create New option, and is stored in the label file like any other field on the label. However, double-clicking an embedded object opens the source program in which it was created, allowing you to use the source program to change the object. Your changes appear in the label, but do not affect the original source file.

Linked: A linked object is one in which a link is placed in the label using the OLE Object Create from File option. This allows the object to appear in the label, but the actual object resides in another file (a source file). The label file stores the link to the source file, not the object itself. Double-clicking a linked object opens the source program in which it was created, allowing you to use the source program to change the object. However, your changes affect the original source file. Therefore, all links to this source file (in this and other labels) can be updated with your changes.

IMPORTANT: When you open a linked object and modify it, you are changing its source file. If you do not want to change the source file, then embed the OLE object instead of linking it.

Adding an OLE Object 1. Do one of the following:

On the Draw menu, click OLE Object. OR

Click Add OLE Object on the Drawtools Bar.

28


2. Select one of the following options:

Create New: Allows you to select an application on your PC to create an entirely new object. The selected application opens when you click OK so that the object can be created. Note: Creating a new object does not create a new file; therefore, these objects are embedded and not linked.

Create from File: If the object you want to use on the label is already saved on your system, use this option to locate it and insert the object as a link. You will be prompted to enter the location and file name, or you can browse to find it.

3. Click OK and then click on the label in the position where you want to place the object.

Working with Linked OLE Objects When you add an OLE object to your label using the Create from File method, this object is considered a "linked" object. By default, linked objects are updated automatically...

Each time you open the destination file (the document that contains the link)

Each time the source file is changed while the destination file is open You can, however, change the default to update manually. By doing so, an object is updated only when you choose to perform the update.

If you have added a linked object to your document, you can later disconnect the link but keep the object (embedded) in your document.

To change update options, break links, and access the source file

1. Place a linked object in your label.

2. On the Edit menu, click Links.

3. Click on the link you want to work with, and select any of the following options:

Update Now: Updates the linked object to match its source file. Use this button to update the link when you have Manual update selected.

Open Source: Opens the source file in the application in which it was created.

Change Source: Allows you to link the object with a different source file.

Break Link: Allows you to disconnect the object from its source file. This leaves the object in your label as an embedded object.

Automatic: Causes the link to be updated automatically each time the destination file is opened, or when the source file is changed while the destination file is open.

Manual: Prevents the link from being updated until you select it and click Update Now. 4. Click Close to exit the dialog and save your changes.

Converting an OLE Object to a Picture

29

LABELVIEW Help

Once you have placed a picture in your label as an OLE object, you can convert it to a regular picture object at any time. This is done when you no longer want the picture linked to a source file, or you no longer need to modify the picture in its source application.

Note: If you convert an OLE object to a picture object, you cannot convert it back to an OLE object. Instead, you would have to delete the picture and add it to the label again as an OLE object.

To convert an embedded or linked object to a picture object

1. Open the label that contains the linked or embedded object.

2. Right-click on the object, and then click Convert to picture object.

The Convert to Bitmap dialog box appears displaying a system-assigned default file name for the object.

3. Accept the default file name or replace it with a different name, and click OK.

The image is converted to a picture object.

Lines and Boxes

Adding a Line 1. Do one of the following:

On the Draw menu, click Line. OR

Click Add Line on the Drawtools Bar. 2. Click and drag the cursor (appearing as a crosshair in the design window) to draw a vertical or

horizontal line.

3. To specify the thickness or color of the line, right-click on the line and select Edit.

Tip: Once you have drawn the line on the label, you can click and drag one of the line's handles to change the line's thickness or length.

Adding a Box 1. Do one of the following:

On the Draw menu, click Box. OR

Click Add Box on the Drawtools Bar. 2. Specify the thickness and color of the horizontal and vertical sides of the box. If you have a

single-color printer, however, the box will print only in that color.

3. Click OK and then click on the label in the position where you want to place the box (the cursor position will be the upper left corner of the box).

30


4. The box will appear with a default size. If you want to change the size of the box, click and drag one of the box's handles until you have reached the desired size.

31

Working with Placed Objects

Keyboard Shortcuts Keyboard shortcuts allow you to perform menu functions using simple keystrokes. Each available shortcut key sequence is shown next to its respective function name in each menu. To execute any shortcut key function, enter the keystrokes listed next to the desired function.

Key Combination

Function

Ctrl+N Creates a new, blank label.

Ctrl+ O Opens an existing label.

Ctrl+L Displays the Label Setup tabs.

Ctrl+R Redraws the label.

Ctrl+S Saves the current label.

Ctrl+P Prints the current label.

Ctrl+T Prints a test label.

Ctrl+U Allows you to undo the last unsaved change made to the label.

F1 Displays online Help.

F4 Allows you to view the current Run Separator label.

F5 Feeds a label.

F7 Allows you to view the system status.

H Centers the currently selected field horizontally (left-to-right) on the label.

V Centers the currently selected field vertically (top-to-bottom) on the label.

Esc Cancels the current operation without making any changes and returns you to the previous screen.

Insert Toggles insert mode On/Off while editing a free-form attribute (i.e., data). The INSERT key is also used as a shortcut for

32

Working with Placed Objects

copying a selected field.

Delete Deletes the character to the right of the cursor. The DELETE key is also used as a shortcut for deleting a selected field.

Home Moves the highlight bar to the first item in a drop-down list.

End Moves the highlight bar to the last item in a drop-down list.

Page Up Moves to the previous page of items in a drop-down list.

Page Down Moves to the next page of items in a drop-down list.

Arrow Keys When within a dialog box, the arrow keys move the cursor to the next or previous item.

Moving and Sizing Fields

To move a field or object

1. Place the mouse cursor on the selected field (but not over the handles).

2. Click the left mouse button and drag to move the field to the desired location.

To size a field or object

1. Click once on the field to select it.

2. Place the mouse cursor on the handles that border the selected field.

3. Click the left mouse button on one of the handles and drag it to the desired size.

4. To size the object while keeping the aspect ratio of the height and width the same, click on an object handle in one of the four corners of the object (so the cursor is at a diagonal) and drag to the desired size.

Copying a Field To copy a selected field or fields:

On the Edit menu, click Copy. OR

33

LABELVIEW Help

Press the INSERT key. OR

Right-click on the field and select Copy. Selecting Multiple Fields

To select more than one field or object on a label

Hold down the SHIFT key while clicking on each field you want to select. OR

Draw a virtual frame around the fields by clicking and holding the left mouse button and dragging a box that encloses the fields you want to select. Any field only partially within the box will NOT be selected.

To select ALL fields

On the Edit menu, click Select All.

Redrawing a Label The Redraw Label function should be used to refresh the view of the entire label as it is displayed on the design screen. This is sometimes necessary if part of the label appears distorted or incomplete after modifying a field.

To redraw a label

On the View menu, click Redraw Label.

Deleting a Field To delete a selected field or fields:

On the Edit menu, click Delete. OR

Press the DELETE key. OR

Right-click on the field and select Delete.

34

Working with Databases

About Database Data Sources You can use a database to populate a text, paragraph, bar code, 2D bar code, or picture field.

The connection to the database is established in one of three ways, depending in part on the type

printable lv7 help

Documents

display help

online help

help window

help topic

system security

security key

network installations

license manager