princeton alternative elementary...

PRINCETON ALTERNATIVE ELEMENTARY SCHOOL

Birmingham City Schools

Dr. Craig Witherspoon, Superintendent

Rosalyn Childress, Assistant Superintendent South/West/Central

Cynthia Ward, Principal

1425 2nd

Avenue West

Birmingham, Alabama 35208

Telephone: (205) 231-2500

Fax: (205) 231-2520

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TABLE OF CONTENTS

Safety Committee Members

Purpose, Statement of Commitment

School Floor Plan 2

Emergency Contact Information 3

School Crisis Team Members 7

Emergency Supplies and Locations 11

Component One: Prevention and Curriculum 13

Component Two: Buildings and Grounds Security 16

Component Three:

Communication and Security Technology 24

Component Four: Safety Information 27

Component Five:

Responsibility for Supervision of Students 35

Component Six: District Wide Emergency Procedures 37

Component Seven:

Crises Response Team Training and Follow Up 40

Component Eight: Recovery 44

Component Nine: Resources 46

Safe School Planning:

Identified Emergency Procedures 57

Protection of the Crime Scene 61

Appendix 62

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PRINCETON ELEMENTARY SCHOOL

SCHOOL SAFETY COMMITTEE


SCHOOL SAFETY COMMITTEE

NAME ADDRESS TELEPHONE

TITLE

Cynthia Ward 4413 Rosser Loop Drive (205) 425-8487

Principal

Jeffrey Cantrell 9188 Haygood Road (205) 903-5139

Teacher

Alvin Fortson 829 46th

Street (205) 6038635 Parent

Charles Daniels 1053 Bristol Street (334) 654-0032 Parent

Poinciana Breeding 520 4th

Terrace, N. (205) 862-4309

Custodian

Sharon Abrams 1807 27th

Street North (205) 249-5043

Teacher

Valencia Eaton Jacobs 727 Eastern Manor Lane (205) 396-9431

Teacher

Brenda Colvin 900 Haddington Dale (205) 434-0406

Teacher

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INTRODUCTION

PURPOSE

The purpose of the Princeton Elementary School Safety/Crisis Plan

is to anticipate and prepare for potential events that might occur in

an emergency. The plan provides procedures to be used by school

clientele during an emergency.

STATEMENT OF COMMITMENT

The faculty and staff of Princeton Elementary School are committed

to providing a safe environment for students, parents, stakeholders,

and staff members so that all can feel secure as teaching, learning,

and planning are in progress.

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FLOOR PLAN


*Located in the Appendix

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EMERGENCY

CONTACT

INFORMATION

PRINCETON ALTERNATIVE ELEMENTARY

SCHOOL

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Emergency Numbers Medical/Police/Fire/Emergency Services

Frequently Called Emergency Numbers

Birmingham and Vicinity in an Emergency Dial-911

University Hospital General Information (205) 934-7343

Children’s Hospital General Information (205) 934-2441

Callahan Eye Foundation Hospital (205) 325-8100

Princeton Baptist Medical Center (205) 783-7378

Saint Vincent’s Hospital General Information (205) 939-7000

Brookwood Hospital General Information (205) 877-1000

Department Human Resources (205) 599-6000

Alabama Poison Control 1-800-222-1222

National Child Abuse Hotline 1-800-422-4453

Safe School Hot Line 1-800-SAVE KIDS

1-800-723-3982

Police Department, West Precinct 911 and 254-2683

Fire Department 911 and 254-2052

County Sheriff Department 911 and 325-5709

Alabama State Troopers (205) 322-4691

Alabama Power 1-888-430-5787

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Alagasco 1-800-292-4008

Bellsouth (205) 324-3561

Animal Control Unit (205) 591-6522


Emergency Telephone Numbers

NAME TITLE WORK NUMBER HOME NUMBER

Mrs. Rosalyn Childress (205) 231-2961 (205) 925-0573

Assistant Superintendent Area I

Mrs. Eleanor Williams, Secretary (205) 231-2962 (205) 942-2109

Mr. Aaron Moyana, School Safety & Security Officer (205) 231-7305



Central Office Personnel

NAME TITLE _____________ WORK NUMBER

School Security (205) 231-4911

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Ms. Rosalyn Childress, Assistant Superintendent Area I (205) 231-2961

Ms. Samuetta Drew, Chief of Operations (205) 231-4913

Ms. Michaelle Chapman, Director of Communications (205) 231-4610

Dr. Craig Witherspoon, Superintendent (205) 231-4220

Mrs. Martha Barber, Chief Academic Officer (205) 231-4786

Central Office (205) 231-4600

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SCHOOL CRISIS

TEAM MEMBERS


SCHOOL

SCHOOL CRISIS TEAM MEMBERS

Cynthia Ward Principal

Grace Parker Secretary

Poinciana Breeding Custodial Helper

Dorothy Williams Custodial Helper

Yolanda Chestnut CNP Manager

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Tina Slaughter CNP Assistant

Jeff Cantrell P.E. Teacher

Sharon Abrams Teacher (Designee)

Jeffrey Cantrell Teacher

Aquelia Plump School Nurse

Rebecca Posey Counselor

Valencia Jacobs Teacher

Brenda Colvin ARI Reading Coach

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TEAM MEMBER ROLES

Cynthia Ward Does general assessment. Makes final decisions on

actions taken.

Grace Parker Notifies by telephone all indicated persons,

i.e. families, medical personnel, district

office personnel, and designated central

office staff. Brings emergency kit to site.

Poinciana Breeding Helps to ensure that the building is clear.

Dorothy Williams Ms. Williams is certified in CPR. Secures area, makes

sure evidence remains untouched.

Yolanda Chestnut Directs traffic and keeps lanes clear for emergency

Tina Slaughter vehicles.

Jeff Cantrell Certified in CPR. Helps with initial

assessment and CPR or immediate treatment

on site.

Sharon Abrams Designee-makes assessment and final decisions in the

absence of the principal. Delivers reports to parents

on a scheduled basis.

Yolanda Chestnut Helps with identification of students and assembling

personal information on students or staff for

emergency personnel.

Brenda Colvin Helps with crowd control, removal from emergency

site, and alternate supervision of the students, and

direction of emergency personnel to site. Goes to the

hospital or other places where injured are taken.

Ride in ambulance if needed.

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Aquelia Plump School Nurse-on call to be dispatched to the school as

needed. If on site, responsible for initial medical

assessment and determination of action to be taken.

Rebecca Posey Counselor-on site only 2.5 days per week. If on site,

helps with notification and support of families.

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EMERGENCY SUPPLIES AND LOCATIONS

Laptop computer with modem in most teachers’ rooms

Fax machine in main office and in principal’s office

Cellular phone with principal and teachers

Walkie-talkies in main office

Basic first aid materials in main office

Emergency kit with students’ telephone numbers and

information in each teacher’s room and the main office

Flashlights located in the main office and some classrooms

Rubber gloves in every classroom, main office, and principal’s

office

Staff identification nametags worn daily, other Board of

Education employees’ I.D.’s worn when individuals on site

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COMPONENT ONE

PREVENTION AND CURRICULUM


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COMPONENT ONE

PREVENTION AND CURRICULUM

SCHOOL CLIMATE

A school climate survey was conducted in 2011 during our SACS, Southern

Association of Colleges and Schools, review. The results indicated that over 95%

of the respondents felt that Princeton has a safe and orderly environment for

learning. . The survey also indicated because students feel safe, there are no

major obstacles for improvement in academics.

Feedback regarding school climate is received during class meetings for students,

faculty and grade level meetings for teachers and PTA meetings and seminars for

parents.

STUDENT/FACULTY/STAFF RECORDS

Information on file in the office for students and personnel is as accurate as

possible. Students’ records are housed in the main office on the Student

Information System and filed in the cumulative records area.

All staff records are updated the first working day of the year. This information is

computerized and a hard copy is in the principal’s office.

Student and staff records are updated twice a year or when updated information

becomes available.

All records require life threatening medical facts be indicated. This information

remains readily available in the main office.

Our records clearly identify persons authorized to pick up students when parents

or guardians are not available. Before students leave campus, we verify our

records and check photo identification.

Back-up records are at the home of the principal and secretary along with copies

of many items housed in the district office.

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Emergency numbers and names of persons that can provide emergency assistance

are provided in the main office and in each homeroom classroom.

Newsletters are sent home monthly. Letters from the principal are sent home as

needed.

INSTRUCTION

Instruction is the number one safety prevention measure. Princeton’s entire staff

works as a team in instructing students regarding safety. The administrator along

with the certified and classified staff supervises the students as they perform their

duties throughout the day.

The faculty teaches and reviews district and school-wide rules, guidelines and

procedures for safety in regular intervals with the students. During character

education units, students are taught the importance of good character traits that are

necessary for adherence to school-wide and district safety and discipline

expectations.

The staff receives safety instruction and tips at scheduled times during

professional development. Parents also receive safety instruction and tips at

parent seminars and PTA meetings.

DISCIPLINE

Princeton Elementary School adheres to the Birmingham City Schools Code of

Student Conduct Handbook. Each teacher reviews and discusses the Birmingham

City Schools’ discipline procedures, classroom discipline procedures and school-

wide expectations. The parents are asked to review the Birmingham City Schools

Code of Conduct Handbook with their children then sign and return a form

indicating they have received and are familiar with the guidelines and procedures.

Also, faculty and administration follow the guidelines in this document.

Guidelines and consequences are taught to students during the first week of the

school year and as needed throughout the year. (Appendix H)

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COMPONENT TWO

BUILDINGS AND GROUNDS SECURITY


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COMPONENT TWO

BUILDINGS AND GROUNDS SECURITY

Alarm Systems

The alarm system in place in the local school is for fire, tornado, intruder,

injury of students, non-students or employees, ice/snow storm, severe weather,

bomb threat, explosion, off campus emergency, bus wreck, and/or student

evacuation.

Playgrounds and Playing Areas

The playground area is equipped with a variety of developmentally appropriate

and safe outside structures. Rules for using this equipment are included in

each teacher’s handbook and reviewed at the beginning of the year with all

students. All units have ground cushioning to soften the impact of a fall.

Equipment is routinely examined for broken parts and any obstruction that

could cause injury. The custodial staff and by the PTA Playground Committee

conducts this review. Repairs take place immediately. All outside play areas

meet DSS and NAEYC safety standards.

School Location, Traffic Patterns and Protective Barriers

Princeton Elementary School is located in a residential area at 1425 Second

Avenue West. Second Avenue becomes a one-way street before and after

school. Drop off and pick up areas are located at the main entrance in the front

of the building. Faculty, staff and parents monitor these areas before and after

school. Fencing is provided around the school property.

Parking Area Lights and Exterior Lighting

There are sufficient lights on all sides of the building.

Visual Access

There is adequate visual access to the immediate outside and inside of the

building.

Limitations of Building Design

Due to the age of the building, there are limitations to the building design.

Several classrooms in the building do not have fire exit doors that lead directly

outside. The width of the hallway is not up to code.

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Door and Window Security

All doors and windows are secured at the end of each day and all classroom

doors are locked. Security sensors are available in some classrooms and

throughout the building to detect burglary or theft.

Fire Extinguishers

Fire extinguishers are placed throughout the building in strategic places. They

are checked and maintained at regular intervals.

Electrical and Mechanical Hazards

All electric panels are checked periodically by custodial and district personnel.

Mechanical and electrical safety is checked on a regular basis.

Signage

Appropriate fire escape signs have been placed throughout the building and

within each classroom. Visitors must sign in and out in the main office and

receive a visitor’s pass before visiting in the building. All staff personnel sign

in and out each day. All BCS Board employees are required to sign in and out.

Dangerous Foundations or Equipment

No evidence of this was found.

Protective Devices of Dangerous Equipment

All notices for protective devices are placed on equipment as specified in the

OSHA guidelines.

Recommendations

1. Crosswalks need to be painted.

2. Installation of video cameras in strategic locations would enhance building

security.

3. Each staff member needs to be routinely trained on how to properly handle

and use a fire extinguisher.

4. Burglary bars should be installed outside room nine.

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GUIDELINES FOR SPECIAL HAZARDS

INJURY OF STUDENTS, NON-STUDENTS OR EMPLOYEES

In case of an emergency, the nearest staff member will take charge until the

principal or trained individual(s) arrive. The principal and or trained individual(s)

will notify the parents or family members and take actions according to their

wishes. If parents or family members cannot be notified, the principal or trained

individual will make the decision if emergency personnel should be called. A

record should be made of all calls to parents or family members. The Central

Office should be notified of all injuries requiring emergency treatment, giving the

name of the individual injured and the hospital’s name.

ICE/SNOW STORM

The Superintendent will make decisions regarding delays, early dismissal, or

school closing. This information will be communicated on the BCS website, and

by radio and television broadcasts. Students and employees will be able to check

the website and listen to radio and television stations. A school phone is in place

to notify respective parties. Employees are asked not call the schools and/or

Central Office.

School procedures for early dismissal due to weather conditions include the

following:

1. Students will remain in their classroom under the direct supervision of the

teachers until given further instructions.

2. The Superintendent’s office and the principal will closely monitor weather

bureau warnings.

3. Parents will generally check students out from the classroom.

SEVERE WEATHER

1. Weather is monitored with the use of the weather alert in the main office.

Severe or threatening weather will be further monitored over the media.

2. In the event that a tornado warning is in effect and time permits, the

instructions would be given to each room by the principal or designee.

3. In the event of a tornado warning and when time does not permit the

administration to notify each room individually, the signal for taking shelter

will be given over the intercom or using the school’s bell system (one long

ring).

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4. When notified of a tornado warning, students will be filed out of the

classroom and closely situated in the assigned areas.

5. During the warning, students should be seated on the floor with their backs

to the corridor walls, away from the glass areas. A book may be used to

cover the student’s head and coats used to cover the student’s arms and

legs, so as to reduce the number of injuries from flying missiles of glass and

other debris.

6. Students should be located in the corridors as far as possible from all

exterior walls, particularly if they contain windows or doors.

7. Each teacher will account for his/her students. After accounting for each

student, staff will notify a designated person of the results who will then

notify the principal or secretary.

8. When the warning has been lifted, students will return to the classroom

upon notification.

EARTHQUAKE

This disaster will have no warning. Reaction time is usually one minute or less.

Reaction time starts with ground movement, rocking or swaying of buildings,

rattling of glass objects, etc. The reaction time will only allow students to seek

shelter under desk.

After the initial shock occurs, building occupants should evacuate the building and

administer first aid or medical assistance, gas mains should be cut off, electrical

service cut off and hot water supply in heating lines drained, if possible.

Occupants should not return to the building until the building and surrounding

vicinity have been checked and declared safe.

BOMB THREAT

In the event of a bomb threat:

1. The person receiving the threat will use the Bomb Threat Checklist and try

to obtain as much information as possible about the bomb and its location.

The individual will attempt to ascertain the exact location of the bomb, the

time of detonation, what it looks like, the type of explosive, where it was

placed, and any other information on the appropriate forms.

2. If the threat is made by telephone, the exact time should be noted.

3. Immediately inform the school principal and Central Office.

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4. Immediately call the police department (911) and inform them of the bomb

threat and all the details that were obtained when the threat was received.

The police will notify the fire department and bomb squad.

5. The principal or designee will evacuate the building immediately. The

evacuation will be accomplished by a standard fire drill and include the

following:

a. Everyone will evacuate a minimum of 300 feet from the building.

b. Staff members should make visual checks of their classrooms and

report anything unusual. They are instructed to not touch anything

suspicious.

c. Teachers are responsible for students under their supervision and will

take attendance at the evacuation’s holding site to account for each

child. After accounting for each student, staff will notify a

designated person of the results who will then notify the principal or

secretary. Children who are unaccounted for are to be reported to the

principal immediately.

6. School personnel are not to conduct a search or disturb anything. Wait for

law enforcement and security personnel to arrive.

7. After completion of a thorough search by law enforcement and fire

authorities, the principal, upon the recommendation of the police, will

permit re-entry into the building.

8. The Superintendent will make decisions regarding school dismissal or other

further actions.

FIRE

In the event of a fire within the school building, the following procedure will

occur:

1. Sound the alarm immediately.

2. Call 911 and notify the Fire Department.

3. Evacuate the building according to the following procedures:

a. Students will, in a quiet orderly manner, quickly walk out the exit

designated

on the fire drill emergency route (posted in each classroom).

b. The last person to leave the room should close the classroom doors.

c. Students must evacuate a minimum of 100 feet from the building.

d. Teachers are responsible for the students under their supervision and will

take attendance, accounting for each child. After accounting for each

student, staff will notify a designated person of the results who will then

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notify the principal or secretary. Children who are not accounted for are to

be immediately reported to the principal.

4. Notify the Central Office at 231-4600.

5. If a fire occurs near the school, the Site Director will determine the course of

action.

6. Upon the recommendation of the Site Director, students and staff members will

be allowed to return to the building only at the direction of the principal.


actions.

EXPLOSIONS

1. If students are in locations where there is debris or flying material, every

effort will be made to seek protection under desks with eyes closed. If time

permits, students will cover their faces with arms, books, coats, jackets, or

any other available protective covering. Students will remain in this

position until the building tremors and flying debris cease and await

instructions.

2. The Fire and Emergency Departments will be notified by calling 911.

3. Central Office will be notified by calling 231-4600.

4. After determining the location of the explosion, the principal will evacuate

the building. The evacuation will be accomplished by using the standard

fire drill signal and include the following:

a. Everyone will be evacuated a minimum of 300 feet from the

building.

b. Teachers will be responsible for the students under their supervision

and will take attendance at the evacuation’s holding site to account

for each student. After accounting for each student, staff will notify a


secretary. Children who are unaccounted for are to be reported

immediately to the principal.


further actions.

BUILDING INTRUDER

1. The principal, secretary, or designee will notify teachers by code that an

intruder is in the building. “Staff, vacation folders are in the office”.

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2. Teachers will look for any detached student(s) in the halls and the

restrooms. If students are found, they will enter the teacher’s room with the

other students. The principal or his/her designee will notify the police

department, 911, and district security, 231-3273, of the intruder.

3. A runner from the main office will notify teachers and students located on

the outside of the building. These students will go to one of the evacuation

points away from the school. Teachers will remain with their classes for

further instructions.

4. Other personnel will find a safe place and wait for instructions.

OFF CAMPUS EMERGENCY/BUS WRECK

Effective communications and the availability of needed information are critical

during any emergency, especially during an off campus emergency such as a bus

wreck. The following measures will be available in the event of an off campus

emergency:

1. Notify the School Office/Administration, 231-2500, Director’s Office, 231-

2959, and the Superintendent’s office, 231-4220.

2. Determine any injuries and seek medical attention.

3. Notify police, state troopers or other law enforcement agencies as needed.

4. A list should be kept for students that leave for medical treatment, which

should include their names, whom they left with, and their destination.

Prior to the trip:

1. Nametags will be provided for students going on the field trip.

2. Rosters of children going on the field trip will be filed in the office before

departure along with staff/chaperones’ cell phone numbers and bus

numbers.

STUDENT EVACUATION

Students evacuating from the building will go to their designated areas. The

teachers will take attendance and keep the students together until notified by the

principal or the designee to move to another area.

After accounting for each student, staff will notify a designated person of the

results who will then notify the principal or secretary.

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COMPONENT THREE

COMMUNICATION

AND SECURITY

TECHNOLOGY


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COMPONENT THREE

COMMUNICATION AND SECURITY

TECHNOLOGY

Two Way Intercoms

Princeton Elementary School presently has an intercom system

with 2-way capacity as well as a phone system that operates as an

intercom system.

Sufficient Number of Walkie-Talkies

Walkie-talkies are provided by the Birmingham Board of Education

and available for use to monitor the building.

Pagers

Students and staff members do not use pagers at Princeton

Elementary School.

Fire Alarms

Princeton Elementary School has a fire alarm system. Two

triangles are available for use in case of damage to the standard fire

alarm system. One triangle is housed in the main office and the other

is housed in the teacher’s workroom.

Burglar Alarms and Vulnerable Areas

Burglar alarms are installed in all critical areas. These alarms are

motion detectors and are mounted in hallways and at strategic points

throughout the building.

Fax Machines

A fax machine is located in the main office and is available to faculty

and staff, with approval. One is located in the principal’s office, also.

Emergency Weather Alert Systems are located in both offices.

Student Records on Computer

Student records, on file in the office, are available to administrative

and secretarial staff at all times.

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Keys to All Doors

Administrative, secretary, and the head custodial staff have key

access to all areas of the school except the old broiler room. Each

teacher has a key to his or her classroom.

Closed Circuit TV

Princeton Elementary School has an in-house cable system that

provides closed circuit television capabilities. Cable television is not

available at Princeton Elementary School.

Recommendations

1. Keyed deadbolts need to be installed on all classroom and

instructional area doors that can be locked from inside the room.

2. The closed circuit television programming system needs to be

made operable and a broadcasting policy and plan developed.

3. A bullhorn, which does not require a power source, needs to be

purchased.

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COMPONENT FOUR

SAFETY

INFORMATION


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COMPONENT FOUR

SAFETY INFORMATION

DISTRICT WIDE SAFETY PROCEDURES

District mandated procedures for all emergency, crises, and security related

issues would be followed.

Procedures and relevant phone numbers are kept for quick access in the office.

Procedures are included in the staff handbook and are reviewed at the

beginning of the year.

SPECIFIC EMERGENCY PHONE NUMBERS

The administrative and secretarial staff is equipped with emergency telephone

numbers regarding fire, police, EMS, and security. Other persons may access

these numbers, as needed. They are posed near the secretary’s desk.

Emergency numbers for students are recorded in permanent records, teachers’

classroom files and a master book of demographics, which is kept in the office

and crisis bag for quick access.

INCLEMENT WEATHER

Princeton Alternative Elementary School follows district guidelines regarding

inclement weather. The Weather Alert radio in the office is monitored at all

times. Drill procedures are implemented as indicated by weather alerts.

SEVERE WEATHER

Weather is monitored with the use of weather alert in the main office. Severe

or threatening weather will be further monitored over the media.

In the event that a tornado warning is in effect, and time permits, instructions

would be given to each room individually. When necessary, the designated

31

bell signal, one long continuous ring, will be given so everyone can take

shelter.

When notified of a tornado warning, students will be filed out of the

classroom and closely situated in the appropriate areas.

During the warning the students should be seated on the floor with their backs

to the corridor walls away from glass areas. A book may be used to cover the

student’s head and coats used to cover the student’s arms and legs, so as to

reduce the number of injures from flying missiles of glass and other debris.

Students should be located as far as possible from all exterior walls, in

corridors, particularly if they contain windows or doors.

Each teacher will account for his/her students. After accounting for each

student, staff will notify a designated person of the results who will then notify

the principal or secretary.

When the warning has been lifted, students will return to classrooms as

notified.

DUTY

Teachers and staff will serve on morning and afternoon duty to supervise

students.

Duty rosters are located in the Staff Handbook in the office and distributed to

the appropriate personnel.

DISMISSAL PROCEDURES

Princeton School has no regular buses. Students picked up by day care vans,

etc., wait in a designated area with a staff member on the north end of the

building until the vans arrive.

All other students exit the main front door. Staff is on duty in the hallways, in

the classrooms, and at the exits.

Students are dismissed from their assigned classrooms as their names are

called over the intercom system. Students quickly walk in single file lines to

the right of the hall as they proceed to the loading area.

Students who remain for after school care go immediately into the lunchroom.

After school care staff arrives by 2:55 PM to supervise students until 6 PM.

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FIRE DRILL & ESCAPE ROUTES

Copies of fire drill evacuation routes are posted throughout the building and

near each classroom door.

A school map/floor plan with routes illustrated is in the faculty handbook.

DESCRIPTION OF ROUTES AND EVACUATION AREAS:

For bomb threat drills:

All students proceed to the front of the school and line up in designated areas

on 2nd

Avenue.

For tornado drills:

All students in the main building exit classrooms and assume “duck and cover”

positions in the hallways immediately in assigned areas near the classroom.

HANDICAPPED students in regular classrooms would be assigned “buddies”

to assist with movement to designated areas.

PMR, profoundly mentally retarded, students would be escorted individually to

their bus by their teacher and aide.

EMERGENCY DISMISSAL PROCEDURES

Students are dismissed in an emergency situation using regular guidelines.

Parents arriving at school for an early or emergency pickup must come to the

office to sign out the child. The teacher is notified by the office to send the

child to the office for dismissal.

During certain emergencies, students are signed out from the classroom.

Teachers do not release students to anyone without permission from the office.

These procedures are outlined in the staff handbook. Any question regarding

the release of a student is referred to the principal or designee, who will secure

permission directly from the appropriate person for release.

Documentation regarding custody or restricted access to students is required to

be on file in the office.

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EMERGENCY MEDICAL PROCEDURES

The principal, counselor, secretary, designee, and/or school nurse handle

medical emergencies.

Medical emergencies are handled according to district guidelines regarding

notification of emergency personnel, family members, and media.

Each person on the crisis team responds according to assigned

responsibilities/functions.

Medical emergencies are documented and reported on appropriate designated

forms.

STUDENT ACCOUNTABILITY SYSTEM

Teachers are to remain with assigned classes at all times during an emergency

unless otherwise instructed by the administration.

After the onset of an emergency, each teacher has a master list for his/her class,

which is used to account for all students as soon as possible. After accounting

for each student, staff will notify a designated person of the results who will

then notify the principal or secretary.

Students are again accounted for after notification is received that the

emergency has ended.

If the teacher is unable to account for all students, the administration is

immediately notified and steps will be initiated to locate those students.

FIRE


occur:




a) Students will walk out the designated exit in a quiet orderly manner.

b) The last person to leave the room should close the classroom doors.

c) Students must evacuate a minimum of 100 feet from the building.

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d) Teachers are responsible for the students under their supervision and

will take attendance, accounting for each child. Children who are not

accounted for are to be immediately reported to the principal.

e) The fire drill evacuation route is to be posted in each classroom.

4. Notify the Director’s Office, 231-2958, and Central Office at 231-4600.


action.




actions.

EXPLOSIONS






instructions.


3. The Director’s Office will be notified at 231-2958 and the Central Office

will be notified by calling 231-4600.




a) Everyone will be evacuated a minimum of 300 feet from the

building.

b) Teachers will be responsible for the students under their supervision

and will take attendance at the evacuation’s holding site to account

for each student. After accounting for each student, staff will notify a


secretary. Children who are unaccounted for are to be reported

immediately to the principal.


further actions.

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emergency:







Prior to the trip:




numbers.

STEPS FOR HANDLING A BOMB THREAT

The person handling the threat will try to obtain as much information as possible

about the bomb and its location. This individual will also attempt to ascertain the

exact location of the bomb, the time of detonation, what it looks like, the type of

explosive, where it was placed, and any other information possible. The person

receiving the call logs the information on the appropriate forms.

1. Always document the telephone number on which the call originated (the

number dialed by the caller).

2. Document the date and the exact time the call was received.

3. Immediately inform the principal, District Office, and Central Office.


threat and all the details that were obtained when the threat was received. The

police will notify the fire department and bomb squad.



following:

a) Everyone will evacuate a minimum of 300 feet from the building.

b) Staff members should make visual checks of their classrooms and report

anything unusual. They are instructed to not touch anything suspicious.

36

c) Teachers are responsible for students under their supervision and will take

attendance at the evacuation’s holding site to account for each child. After

accounting for each student, staff will notify a designated person of the

results who will then notify the principal or secretary. Children who are

unaccounted for are to be reported to the principal immediately.

6. School personnel are not to conduct a search or disturb anything. Wait for law

enforcement and security personnel to arrive.

7. After a thorough search by law enforcement and fire authorities has been

conducted, the principal, upon the recommendation of the police, will permit

re-entry into the building.


further actions.

9. If the call is not an authentic bomb threat, call BST, BellSouth

Telecommunications Annoyance Call Bureau Center at 557-6222, listen to the

English and Spanish message- when given options, and choose 2. Provide the

service representative with the telephone number, date, and time of call, the

police department handling the case, a case number, officer’s name, and

telephone number.

a. BellSouth will place tracing equipment on the line for 30 days.

b. Instructions will be provided for reporting any further calls, which might

occur.

c. An investigation will be done for the original call and any information

gathered will be passed to the law enforcement officer who is

investigating the case (this generally takes between 24/72 hours).

NOTE: If the call occurs after normal business hours or on weekends, please call

“0” operator or repair service. They will have someone from BellSouth

Telecommunications Annoyance Call Bureau Center contact you.

37

COMPONENT FIVE

RESPONSIBILITY

FOR

SUPERVISION OF

STUDENTS


38

COMPONENT FIVE

RESPONSIBILITY FOR SUPERVISION OF

STUDENTS

Hallways Princeton Elementary School has school-wide guidelines concerning

behavior in the halls. Traffic patterns for changing classes are established

by each unit at the beginning of the year. During the school day, each

homeroom teacher is responsible for monitoring his or her class. Teachers

and staff members monitor the hallways during arrival and dismissal times.

Play Areas

A top priority of the faculty and staff at Princeton Elementary School is

the safety and security of our students during the school day. Playground

safety rules have been established and are reviewed annually by teachers,

students, and administrators. Practice emergency exist.

Classrooms

Each teacher is responsible for supervision of his/her classroom. Each

teacher establishes behavior guidelines that encompass the school rules and

behavioral expectations. Guidelines are sent home to parents in each grade

level’s opening of school bulletin.

Cafeteria, Restrooms, Special Meeting Areas

Teachers develop procedures for use of these areas that follow guidelines

that encompass the school rules and behavioral expectations. Guidelines

are sent home to parents in each grade level’s opening of school bulletin.

Field Trips

The Birmingham Board of Education has established procedures for

planning and implementing field trips. These procedures include

administrative approval, bus arrangements, permission slips to be signed by

parents/guardians, rosters for the school office, and emergency phone

numbers that are located in the school.

39

COMPONENT SIX

DISTRICT WIDE

EMERGENCY

PROCEDURES


40

COMPONENT SIX

DISTRICT WIDE

EMERGENCY PROCEDURES

Lock Down Procedures and Drills

Lock-down procedures are in place and initiated through the office as

“Vacation folders are in the office!” Teachers will then collect students

inside the rooms. “Staff, vacation folders are in the office”, identifies any

kind of situation in which students need to be secured in safe, enclosed

places.

Fire, Earthquake, and Tornado Drills

Each of these drills is conducted on a required basis at Princeton

Elementary School. Students walk through a “practice” drill for each type

of emergency in order to understand the procedures required of them.

Visitor Procedures All visitors are required to report to the main office and receive a visitor’s

pass/name tag. Faculty and staff members are encouraged to visually

acknowledge visitors and identify visitor passes. If the pass is not visible,

visitors are asked to immediately report to the office to sign in.

Reporting Intruders

All suspicious persons in the building are immediately reported to the

office.

School Crime Reporting

Any school crime is immediately written up and students are sent to the

administration for further action. Disciplinary action taken will be based

upon guidelines outlined in the district policy.

Assigned Roles for Staff for These Procedures

Roles have been assigned to all staff and faculty involved in emergency

procedures.

Emergency Kits

A basic emergency first aid kit remains in the offices.

41

Other

Guidelines for extreme Medical Emergencies are included in the teacher

handbook and all teachers review procedures.

Recommendations

1. All doors should be able to be locked from inside the classroom.

2. Staff and faculty need to review emergency drills and guide lines more

frequently.

42

COMPONENT SEVEN

CRISES

RESPONSE TEAM

TRAINING AND

FOLLOW UP


SCHOOL

43

TRAINING

Some team members and other staff have received training in CPR and basic

first aid.

All staff members receive OSHA handouts yearly. All have received training

in use of basic first aid kits. The P.E. teacher and one custodian are certified in

CPR.

CRISIS FOLLOW UP

The principal or designee and nurse (if available) will follow the ambulance to

the hospital and remain with the family until a report is received from the

doctor. Information is forwarded as soon as possible to appropriate persons at

the school and at the district office.

Documentation as required by district policy is completed and forwarded as

soon as possible to the appropriate persons. The counselor and other members

of the team are available to follow up with students and staff in the days

following the crisis as necessary for counseling and debriefing.

The principal has final responsibility to ensure that follow up has been

completed.

COMMUNICATION TO PARENTS AND THE PUBLIC

The principal or designee following district guidelines will handle all

communication to parents and the public.

Communications to the public and the media will be handled with the

assistance of Ms. Michaelle Chapman, Director of Communications at (205)

231-4610.

44

COMPONENT SEVEN CRISIS RESPONSE TEAM TRAINING

ANDFOLLOW UP

Cynthia Ward Principal

Grace Parker Secretary

Poinciana Breeding Custodial Helper

Dorothy Williams Custodial Helper

Yolanda Chestnut CNP Manager

Tina Slaughter CNP Assistant

Jeff Cantrell P.E. Teacher

Sharon Abrams Teacher (Designee)

Jeffrey Cantrell Teacher

Aquelia Plump School Nurse

Rebecca Posey Counselor

Valencia Jacobs Teacher

Brenda Colvin ARI Reading Coach

45

TEAM MEMBER ROLES


actions taken.


i.e. families, medical personnel, district office

personnel, and designated central office staff. Brings

emergency kit to the site.

Poinciana Breeding Helps to ensure that the building is clear. Ms.

Dorothy Williams Williams is certified in CPR. Secures area, makes


Valencia Jacobs Directs traffic and keeps lanes clear for emergency

vehicles.



on site.

















46

COMPONENT EIGHT

RECOVERY


SCHOOL

47

COMPONENT EIGHT

RECOVERY

COUNSELING AND DEBRIEFING ACTIVITIES

The counselor, Rebecca Posey, will assist students, parents, teachers, and others

according to guidelines set for the crisis.

Other counselors will be requested if recommended by the crisis team.

MEMORIALS

Memorials will be considered on a case-by-case situation. The principal will

make the final decision in all cases where a memorial is being considered.

48

COMPONENT NINE

RESOURCES


49

COMMAND AND CONTROL

AREA/PERSONNEL

The main office will be designed as the Command Post (CP). In the event that the

main office cannot be used the Library or the Rickwood Ballpark will be used

The CP will:

1. Coordinate and document all incoming and outgoing calls during the crisis;

a. All phone calls will be handled by the office staff;

b. All information given out will be cleared through the principal or

designee.

2. Coordinate information gathering and dissemination to all sources.

3. Serve as the control point for all actions pertaining to control of the crisis.

4. Be controlled by the principal or designee until relieved by designated

school system personnel or city officials.

5. Only allow the assigned staff, school system personnel who are dispatched,

and personnel from city agencies, whose presence is required due to the

nature of the crisis, to assist during an emergency.

SITE DIRECTOR

1. The principal serves as the Site Director.

2. If the principal is absent the designee will serve as the Site Director.

The site director will manage the crisis at the site. This person will communicate

all critical information to the Command Post so the director, principal designee,

may make appropriate communications concerning the crisis.

50

COMMUNICATIONS CENTER

The lunchroom is the designated gathering point for all news media personnel and

concerned family members of persons involved in the crisis.

If the crisis causes damage or the building is not safe, the designated area will be

located near the backstop on the softball field.

Brenda Daniels will act as Communication Center Coordinator.

If Brenda Daniels is absent, Sharon Abrams (1st grade teacher) will serve as the

Communication Center Coordinator.

NEWS MEDIA RELEASES

1. The Superintendent, Dr. Craig Witherspoon, or his designee will approve all

news releases.

2. In an effort to make sure misinformation is not added to our problem, it will

be imperative that the Superintendent or his designee approves all

information.

CRISIS KIT

The Crisis Kit is the equipment needed in the event of a crisis. The Crisis Kit

includes equipment such as:

A. Photocopier to distribute information;

B. Computer/typewriter for communications;

C. Walkie-talkies for communications;

D. Supply of writing materials;

E. List of phone numbers for Central Office,

District Office, local law enforcement agencies, emergency medical

services, Fire Department, and other agencies needed;

F. Floor plan of the school;

G. Student demographic folder listing names and telephone numbers;

H. First aid kit.

51

TEAM MEMBER ROLES


actions taken.


i.e. families, medical personnel, district office

personnel, and designated central office staff. Brings

emergency kit to the site.

Poinciana Breeding Helps to ensure that the building is clear. Ms.

Dorothy Williams Williams is certified in CPR. Secures area, makes


Valencia Jacobs Directs traffic and keeps lanes clear for emergency

vehicles.



on site.

















52

EMERGENCY SUPPLIES AND LOCATIONS

Laptop computer with modem is in various teachers’ rooms.

Fax machine in main office

Cellular phone with principal and several teachers

Walkie-talkies in main office

Basic first aid materials in main office

Emergency kit with students’ telephone numbers and

information in each teacher’s room and the main office

Flashlights located in the main office and some classrooms

Rubber gloves in every classroom, main office, and principal’s

office

Staff identification nametags worn daily, other Board of

Education employees’ I.D.’s worn when individuals on sites

53


EMERGENCY TELEPHONE PROCEDURE

All classrooms have telephones and will be used in emergency

situations.

Other locations for available phones are:

3 phones in the administrative offices

1 phone in each of these rooms: teacher’s lounge, library,

lunchroom, oversized room, and computer lab (5 phones)

The fax line will be used to handle the overflow. As a back-up plan, several

staff members have access to their personal cell phones.

Calmness will be important during an emergency.

54

Emergency Numbers Medical/Police/Fire/Emergency Services

Frequently Called Emergency Numbers

Birmingham and Vicinity in an Emergency Dial-911

University Hospital General Information (205) 934-7343

Children’s Hospital General Information (205) 934-2441

Callahan Eye Foundation Hospital (205) 325-8100

Princeton Baptist Medical Center (205) 783-7378

Saint Vincent’s Hospital General Information (205) 939-7000

Brookwood Hospital General Information (205) 877-1000

Department Human Resources (205) 599-6000

Alabama Poison Control 1-800-222-1222

National Child Abuse Hotline 1-800-422-4453

Safe School Hot Line 1-800-SAVE KIDS

1-800-723-3982

Police Department, West Precinct 911 and 254-2683

Fire Department 911 and 254-2052

County Sheriff Department 911 and 325-5709

Alabama State Troopers (205) 322-4691

Alabama Power 1-888-430-5787

Alagasco 1-800-292-4008

55

Bellsouth (205) 324-3561

Animal Control Unit (205) 591-6522

56



NAME TITLE WORK NUMBER HOME NUMBER

Mrs. Rosalyn Childress (205) 231-2959 (205) 925-0573

Director Elementary Schools

Mrs. Eleanor Williams, Secretary (205) 231-2958 (205) 942-2109

Ms. Tara Russell, Secretary (205) 231-2958

Mrs. Priscilla Reynolds, Prevention Specialist (205) 231-7955



Central Office Personnel

NAME TITLE _____________ WORK NUMBER

Central Office (205) 231-4600

School Security (205) 231-7988

Dr. Wayman Shiver, Superintendent (205) 231-4220

Mr. Kenneth Wasmund, Chief Operating Officer (205) 231-4786

Mrs. Barbara Allen, Chief of Staff (205) 231-4365

Ms. Regina Waller, Media Relations Specialist (205) 231-4899

Mr. Barry Clemons, Acting Building Safety & Security Officer (205) 231-4793

Dr. Aaron Moyana, School Safety and Security Officer (205) 231-7305

57

IDENTIFIED EMERGENCY PROCEDURES

In case of an emergency, the nearest staff member will take charge until the

principal, designee, or trained individuals arrive. The principal or trained

individual will notify the parents or family members and take action according to

their wishes. If parents or family members cannot be notified, the principal or

trained individual will make the decision if emergency personnel should be called.

A record should be made of all calls to parents or family members. The Western

Area Office and Central Office should be notified of all injuries requiring

emergency treatment, giving the name of the individual injured and the hospital’s

name.

STUDENT EVACUATION

Students evacuating from the building will go to their designated areas. The

teachers will take attendance and keep the students together until notified by the

principal or the designee to move to another area.

FIRE


occur:




a. Students will, in a quiet orderly manner, walk out the exit designated in the

fire drill emergency route (posted in each classroom).

b. The last person to leave the room should close the classroom doors.

c. Students must evacuate a minimum of 100 feet from the building.

e. Teachers are responsible for the students under their supervision and will

take attendance, accounting for each child. Children who are not accounted

for are to be immediately reported to the principal.

4. Notify the Central Office at 231-4600.


action.

58




actions.

EXPLOSIONS






instructions.


3. The Director’s Office will be notified at 231-2958 and the Central Office

will be notified by calling 231-4600.




a) Everyone will be evacuated a minimum of 300 feet from the building.

b) Teachers will be responsible for the students under their supervision and

will take attendance at the evacuation holding-site to account for each

student.

c) Children who are unaccounted for are to be reported immediately to the

principal.


further actions.





emergency:



59





Prior to the trip:




numbers.

STEPS FOR HANDLING A BOMB THREAT

The person handling the threat will try to obtain as much information as possible

about the bomb and its location. This individual will also attempt to ascertain the

exact location of the bomb, the time of detonation, what it looks like, the type of

explosive, where it was placed, and any other information possible. The person

receiving the call logs the information on the appropriate forms.

6. Always document the telephone number on which the call originated (the

number dialed by the caller).

7. Document the date and the exact time the call was received.

8. Immediately inform the principal, District Office, and Central Office.


threat and all the details that were obtained when the threat was received. The

police will notify the fire department and bomb squad.



following:

d) Everyone will evacuate a minimum of 300 feet from the building.

e) Staff members should make visual checks of their classrooms and report

anything unusual. They are instructed to not touch anything suspicious.

f) Teachers are responsible for students under their supervision and will take

attendance at the evacuation holding site to account for each child.

Children who are unaccounted for are to be reported to the principal

immediately.

10. School personnel are not to conduct a search or disturb anything. Wait for law

enforcement and security personnel to arrive.

60

11. After a thorough search by law enforcement and fire authorities has been

conducted, the principal, upon the recommendation of the police, will permit

re-entry into the building.


further actions.

13. If the call is not an authentic bomb threat, call BST, BellSouth

Telecommunications Annoyance Call Bureau Center at 557-6222, listen to the

English and Spanish message- when given options, and choose 2. Provide the

service representative with the telephone number, date, and time of call, the

police department handling the case, a case number, officer’s name, and

telephone number.

a. BellSouth will place tracing equipment on the line for 30 days.

d. Instructions will be provided for reporting any further calls, which might

occur.

e. An investigation will be done for the original call and any information

gathered will be passed to the law enforcement officer who is

investigating the case (this generally takes between 24/72 hours).

NOTE: If the call occurs after normal business hours on weekends, please call “0”

operator or repair service. They will have someone from BellSouth

Telecommunications Annoyance Call Bureau Center contact you.

PROTECTION OF THE CRIME SCENE

The custodial staff will immediately block off and secure the area(s) that need

investigating.

Absolutely nothing will be touched or removed until the authorities give

directions.

No one will be permitted to return to the building without permission from the

authorities.

61

APPENDIX

princeton alternative elementary...

Documents