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PRIMER: A View from the Other Side:

Reconciling Pre- and Post-Award Perspectives on Sponsored Programs

Carolyn Elliott-Farino, Kennesaw State UniversityAnd Shannon West, Kennesaw State University(Slides by Pam Whitlock, Retired, UNC Wilmington, Educational Consultant)

TEAMWORK!

Two Parts of a WholePre-awardBring in the $$Rewarded for volumeWear white hatsYes, you can.

Post-awardSpend $ wiselyRewarded for accuracyWear dark hatsNo, you cant.

Measured on proposal submissionsMeasured on awards receivedPressure to bring in the $$Pressure from faculty to get it out the door

Pre-award Promises, Promises!

Increased proposals and fundingConnect PI to appropriate funding opportunitiesSubmit competitive proposals on timeEnsure that proposals are compliant with sponsor, state, and institutional regulationsTerms and conditions negotiated quickly, and favorable to institution

Pre-award Vision

Discuss project ideas with facultyProvide tailored editing supportFollow submission rules for agency and organizationGet the proposal OUT THE DOORKeep faculty happy so theyll submit again

Role of Pre-award

Impact on post-award colleagues?

Rules, rules, rulesAuditorsSponsor documentationNO! you cant go to England (or Las Vegas, either)!

Post-awardWhere the Rubber Meets the Road

Post-award ViewRULES everywhereAccounts set up correctlyBudget fits organizational moldApprovals, modificationsSubcontractingCloseoutsReports, reports, reports

Role of Post-awardMaximize dollars spent by researcherMake it easy to spend moneyLegally responsibleInstitutionSponsorKeep PI out of jailWithstand audit

Good budgetsManageable award termsClearance through the universityAwards configured correctlyInstitutional commitments confirmed

How Pre-award Supports Post-award

Be aware and sensitive about others needs to do their jobLearn a little about the others responsibilitiesClearly outline responsibilitiesTALK, TALK, TALK

Breaking the Noise Barrier

Budget managementCost sharingReportingChanges in projectCash recoveryOrganizational policies and proceduresF&A, F&A, F&A!!!!

Common Ground

Keep the Conversation GoingThe messageKnow needs of othersTalkThe barriersDistanceDifferent focusThe desired outcomeSmooth transition and simplified grant management

Shared forms ChecklistsDiscuss streamliningIdentify duplicate efforts and eliminate Consider technologySeek opportunities to learn about the other sides roleCOMMUNICATE

Ways to make life worth livingThings to RememberCommunication is NOT a one way streetSuccessful project management starts during proposal developmentBuilding a team takes effortbut not as much as working separately!

Were All On the Same Team!TalkCooperateKnow the rulesDesign proposals with execution in mindAlert administration and finance of special issuesLook for ways to achieve objectives

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