PERSONNEL DATA

Personnel Data infotype is used to store all Personal data of an employeeSAP Menu Personnel Management Administration - HR Master data PA30 or PA40Transaction CodeCreate HR Master PA40Maintain HR Master PA30Display HR Master PA20Display HR Master PA10

ScreenField NameDescriptionConditionsRequired?LengthTaleFieldData TypeBAPIInitial ScreenPersonnel No.The personnel number is the only feature within a client which is unique to an employee. You have to enter a personnel number before you can display and maintain an employee's master data and time data.1)This field allows numeric only it doesn't allow alpha 2)Number range internal or external but range will fall with in defined interval.M8RP50GPERNRNameIn accordance with the name formatting indicator entered in the Special format field, the current (that is, most recent) name of the employee/applicant is output. If the Special format field does not contain any entries, the standard name format (indicator '00') is used for the employee/applicant.M40P0001ENAMEEE groupThe employee group is an organizational entity which is governed by specific personnel regulations. An employee group is divided into several employee subgroups.1)An employee group code can be numeric or alpha, it allows both, 2)when hiring an employee directly into the system we should select the value manual.M1P0001PERSGEE subgroupAn employee subgroup is an organizational entity within an employee group which is governed by specific personnel regulations.1)An employee sub group code can be numeric or alpha or alpha numeric, it allows both. 2)when hiring an employee directly in to the system we should select the value manual.M2P0001PERSKPers.areaA personnel area is an organizational entity representing an area within an enterprise defined by specific aspects of personnel administration, time management and payroll. Personnel areas are subdivided into personnel subareas.1)The personal are code can be numeric or alpha or alpha numeric, it allows both. 2)when hiring an employee directly in to the system we should select the value manual.M4P0001WERKSCost CenterAn organizational unit within a controlling area that represents a defined location of cost incurrence. Cost centers are used to logically allocate revenues and expenditure that result from ongoing activities, for the purpose of determining profit and loss1)The cost center should be numeric 2) when hiring an employee directly in to the system we should select the value manual.M8P0001KOSTLPers.AssgnSpecify a personnel assignment that is assigned the current personnel number / person ID.1) System generate an employee code automatically,MRP50GCCNTREMP NameTitleEnter the form-of-address text for the employee. The system then assigns the relevant internal key which indicates the employee's gender.1) Before employee name we can put the title like Mr., Ms., Mrs., Note : click drop down and select the titleM3Q0002ANREXLast name1) An employee Father name should be thereM40P0002NACHNFirst name1) An employee name should be thereM40P0002VORNATitleAcademic title of person1) Before employee father name we can put like Mr., Ms., Mrs., O3P0002TITELInitials1) An employee grand father name for employee father nameO10P0002INITSOther titleEnter the employee's/applicant's aristocratic title if applicable.1) An employee pat name we can put thereOFormattingIn accordance with the name formatting indicator entered in the Special format field, the current (that is, most recent) name of the employee/applicant is output.If the Special format field does not contain any entries, the standard name format (indicator '00') is used for the employee/applicant.OP0001ENAMESpec.formatThe name format indicator allows you to output the names of persons in different ways.You can specify a format which differs from the standard one in the Special format field. The standard format ('00') is used if you do not enter a special format.OP0002KNZNMBith dataBirth Name1) Where an employee born like hospital nameM25P0002NAME2Name PrefixP0002VORS2Birth dateThe person's date of birth as recorded in official documents1) An employee DOB should be thereM8 digits allows only Date should be like 15.05.2000 NOTE don't use like 15/05/ 2000 system doesn't allow like thisQ0002GBPASLanguageLanguage of communication and correspondence1) Enter the employee's preferred language for communication For India we select Hindi or USA select English Note : click drop down and select based on country languageMP0002SPRSLNationalityThis field indicates the person's nationality.1) An employee nationality should be for document purpose Note : click drop down and select based on countryMFor India we select Hindi or USA select AmericanP0002NATIOOther titleHere, if necessary, you can enter the aristocratic title of an employee or an applicant.1) An employee birth place title if know we can keep it OP0002NAMZ2Birthplace1) An employee birth place can be there for document purposeM/O25P0002GBORTCtry o.birth1) An employee birth place belongs to which country for document purpose Note : click drop down and select the countryM/OP0002GBLNDOther nat.In this field, enter the employee's second nationality.OP0002NATS2Marital Status/ religionMar.StatusIn this field, enter the marital status of the person in question.Whether an employee single or Married we should determine for document purpose Note : click drop down and select itMQ0002FATXTNo. child.The number of children entered here can differ from the number used for tax accounting. This entry is not validated against the number of children stored in infotype 0021 Family/Related Person.1) How many kinds an employee has?M4P0002ANZKDSince1) If Married when an employee got or if single when an employee is being like date : O8 digits allows only Date should be like 15.05.2000 NOTE don't use like 15/05/ 2000 system doesn't allow like thisP0002FAMDTReligion1) Whether an employee Hindu or Muslim we should determine for document purpose Note : click drop down and select itMQ0002KITXT

ScreenField NameDescriptionConditionsRequired?LengthTaleFieldData TypeBAPIInitial ScreenPersonnel No.The personnel number is the only feature within a client which is unique to an employee. You have to enter a personnel number before you can display and maintain an employee's master data and time data.1)This field allows numeric only it doesn't allow alpha 2)Number range internal or external but range will fall with in defined interval.M8RP50GPERNRNameIn accordance with the name formatting indicator entered in the Special format field, the current (that is, most recent) name of the employee/applicant is output. If the Special format field does not contain any entries, the standard name format (indicator '00') is used for the employee/applicant.When hire an employee we should put the his name or her nameM40P0001ENAMEStart dateWhen hire an employee we should put the dateM8P0001BEGDAtoHR doesn't know when an employee will be resigned we should put the default date 31.12.9999 M8P0001ENDDAChngWhen user logon an SAP the system shows current date along with user name automatically M8P0001AEDTMPers.AssgnSpecify a personnel assignment that is assigned the current personnel number / person ID.1) System generate an employee code automatically,MRP50GCCNTRAddressAddress typeThe address type specifies whether the address in question is the employee's permanent or temporary place of residence. It is part of personal data.we should select the drop down whether it may permanent residence or temporary residence of employeeMP0006ANSSACare OfAbbreviation for 'in care of'Name should be given this fieldMP0006NAME2Street and House No.Use this field to identify the street name and number. type in the street address, to a maximum of 30 charactersStreet name and house no should be given in this field M30P0006STRAS2nd Address LineYou can make additional specifications for an address in this field. In order to specify a flat in a bigger development, you can enter the appartment or flat number in this field.we can be given the specification of addressO35P0006LOCATPostal Code/CityPin no should be given based on the areaM40P0006ORT01DistrictDistrict should be given based on the areaM40P0006ORT02RegionIn some countries, the region forms part of the address. The meaning depends on the country. The automatic address formatting function prints the region in addresses in the USA, Canada, Italy, Brazil or Australia, and the county in Great BritainBased on the area we should select the state. Based on countering grouping SAP gives the sate. EX : India 40, SAP displays tamilnadu, karnatakaMP0006STATECountry KeyThe country key contains information which the system uses to check entries such as the length of the postal code or bank account number. The two-character ISO code in accordance with ISO 3166, which is delivered by SAP as a default, is usually used,It could also be the vehicle license plate country-code or a typical country key, for example, in Germany the Federal statistics office key.The country keys are determined at system installation in the global settings.The definition of the country key in the SAP system does not have to match political or government entities.Country key should be given based on the area on the regionMP0006LAND1Telephone NumberThis field denotes phone noOP0006TELNRDistance in km.Single distance in kilometers between place of residence and workplace.OP0006ENTKMCompany housingIn this field, specify whether the address refers to a company-owned apartment In the standard system, the entry X indicates a company-owned apartment.You can make other entries that are useful for your purposes, particularly for the evaluation of user-defined reports.OP0006WKWNGBus routeOP0006BUSRT

Address

Personnel Data infotype is used to store all Personal data of an employeeSAP Menu Personnel Management Administration - HR Master data PA30 or PA40Transaction CodeCreate HR Master PA40Maintain employee master data PA30Display HR Master PA20Display HR Master PA10

ScreenField NameDescriptionConditionsRequired?LengthTaleFieldData TypeBAPIInitial ScreenPersonnel No.The personnel number is the only feature within a client which is unique to an employee. You have to enter a personnel number before you can display and maintain an employee's master data and time data.1)This field allows numeric only it doesn't allow alpha 2)Number range internal or external but range will fall with in defined interval.M8RP50GPERNRNameIn accordance with the name formatting indicator entered in the Special format field, the current (that is, most recent) name of the employee/applicant is output. If the Special format field does not contain any entries, the standard name format (indicator '00') is used for the employee/applicant.When hire an employee we should put the his name or her nameM40P0001ENAMEStart dateWhen hire an employee we should put the dateM8P0001BEGDAtoHR doesn't know when an employee will be resigned we should put the default date 31.12.9999 M8P0001ENDDAChngWhen user logon an SAP the system shows current date along with user name automatically M8P0001AEDTMPers.AssgnSpecify a personnel assignment that is assigned the current personnel number / person ID.1) System generates an employee code automatically,MRP50GCCNTRBank detailsBank details typeEnter a code for the type of bank details.Bank detail type 0 (primary bank details) is the employee's primary bank details payments of wages or salaries. It can exist just once at any one time. The standard value and standard percentage fields are left empty for this bank detail type.Bank detail type '1' (additional bank details) can be used if a certain portion of an employee's wage or salary must be transferred to a different account. Enter the appropriate data in the standard value or standard percentage field.MP0009BNKSAPayeeEnter the name of the payee When you create an infotype record, the system proposes the employee as the payee.This field denotes account holder nameMQ0009EMFTXPostal Code/CityCity name in an address.This filed denotes postal code of area of bankMQ0009BKORTBank CountryIdentifies the country in which the bank is located.The country key defines the rules according to which bank data, such as the bank and account numbers, is to be validated.This filed denotes country of area bankMP0009BANKSBank KeyIn this field, you specify the bank key under which bank data from the respective country is stored.When you define the country key, you also specify the country-specific definition of the bank key.Normally, you manage banks using their bank number. The bank number in the control data for the bank is then displayed twice, that is, as the bank key too.In certain countries, the bank account number takes on this function; then there are no bank numbers and the bank data is managed using the account number.For data medium exchange, you may find it useful to be able to enter foreign business partners without a bank number, even if there are bank numbers in the country in question. In this case, the bank key can be assigned internally.To manage bank data using another key, for example, the SWIFT code, external number assignment can also be used.MP0009BANKLBank AccountThis field contains the number under which the account is managed at the bankThis field contains the number under which the account is managed at the bankMP0009BANKNIBANStandardized uniform ID number representing bank account details, in accordance with the ECBS (European Commitee for Banking Standards). An IBAN contains a maximum of 34 alphanumeric characters and is composed of a combination of the following elements:1)Country key of the bank (ISO code)2)Two check digits 3)Country-specific account number (for example, in Germany, this consists of the bank code and the account number. In France, this is the bank code, the account number, and the control key)Use of the IBAN facilitates cross-border payments, but also has advantages for domestic payment transactions in some countries. Depending on the country, you can obtain value and charges benefits.MQ0009IBAN00Payment methodHere you can enter the payment method (remittance to bank or cash payment etc.).This field determines payment method whether it could be bank or check or cashMP0009ZLSCHPurposeThe purpose is indicated on the bank transfer form.This field denotes bank transfer reasonsMP0009ZWECKPayment currencyCurrency, in which payment is to be made.This field determines country currencyMP0009WAERS

Bank details

Personnel Data infotype is used to store all Personal data of an employeeSAP Menu Personnel Management Administration - HR Master data PA30 or PA40Transaction CodeCreate HR Master PA40Maintain employee master data PA30Display HR Master PA20Display HR Master PA10

ScreenField NameDescriptionConditionsRequired?LengthTaleFieldData TypeBAPIInitial ScreenPersonnel No.The personnel number is the only feature within a client which is unique to an employee. You have to enter a personnel number before you can display and maintain an employee's master data and time data.1)This field allows numeric only it doesn't allow alpha 2)Number range can be internal or external but range will fall with in defined interval. 3) We default the number range code in NUMKR feature. $)M8RP50GPERNRNameIn accordance with the name formatting indicator entered in the Special format field, the current (that is, most recent) name of the employee/applicant is output. If the Special format field does not contain any entries, the standard name format (indicator '00') is used for the employee/applicant.M40P0001ENAMEStart dateWhen hire an employee we should put the dateM8P0001BEGDAtoHR doesn't know when an employee will be resigned we should put the default date 31.12.9999 M8P0001ENDDAChngWhen user logon an SAP the system shows current date along with user name automatically When user logo an SAP the system shows current date along with user name automatically M8P0001AEDTMPay scaleTypeThe collective agreement type defines the sector of industry for which the collective agreement is valid. Example:Metal industry Chemical industry Mining industry1) Pay scale type should exist in the system ( SPRO) M2P0008TRFARAreaA pay scale area is a spacial area in which a collective agreement is valid. Example: Bavaria,Hamburg ,Lower Saxony1) Pay scale area should exist in the system ( SPRO) M2P0008TRFGBGroupA pay scale group is a criterion used for grading job evaluation. A pay scale group is divided up into several pay scale levels.1) Pay scale group should exist in the system ( SPRO) M7P0008TRFGRLevelThe pay scale level is a criterion for job evaluation within the pay scale group.1) Pay scale level should exist in the system ( SPRO) M2P0008TRFSTPayment typeSubtypes are subdivisions of infotypes. The various subtypes of an infotype can be assigned different time constraints, and a separate data history can be maintained for eachO4P0008SUBTYReasonIn this field, you enter the reason for change in the data in the infotype.1) Payment Reason should exist in the system ( SPRO) O2P0008PREASObject IDThe object identification (object ID) is used to make a distinction between data records with the same infotype, subtype, lock indicator, start date, and end date. Exapel: The Sequential number field in infotypes 0026 Company Insurance and 0045 Company Loans. The Child number field in infotype 0021 Family/Related Person.P0008OBJPSNext increaseDate for the next increase use : If you want to assign an additional pay scale level increase on the basis of age or seniority, enter the date on which the increase should take effect in this field. Evaluation programs give this date priority and delete it once the increase has been paidOP0008STVORFurther informationCapacity Util. LeveThe capacity utilization level defines which percentage of standard working time an employee works. Example: The standard weekly working time is 40 hours. Since the employee only works 20 hours per week, his/her capacity utilization level is 50%.DefaultP0008BSGRDWork hours/periodThis field shows how many hours the employee works in one payroll period. The default value is determined by the Planned Working Time infotype (0007).DefaultP0008DIVGVAnn.SalaryThe amount in this field appears in the Basic Pay (0008) infotype in different ways: Screens 2010, 2013, and 2043: The system calculates the annual salary from the period salaries and vice versa depending on the field in which you enter or change an amount. The calculation is based on the settings you have made in the Implementation Guide (IMG) for Personnel Administration, process step Define Annual Salary. In the standard system, this is valid in USA, Canada, and Australia, for example. All other screens:The field is simply an input field that you can use for comparative purposes. The system does not calculate the annual salary from the period salaries or vice versa.1) Annual salary should exist in the system ( SPRO) DefaultP0008ANSALWage typeUsed to make a distinction between different amounts of money or time units that are included in various ways in the calculation of employee remuneration.In the R/3 System, wage types enable you to separate amounts or time units that are used for different business purposes and processed in different ways by the system during a payroll run.1) Wage types should exist in the system ( SPRO) 2 ) we default the wage type in LGMST feature MQ0008LGARTWage type long textDescribes a wage type.Wage type long text should exist in the system ( SPRO)MQ0008LGTXTOperation IDYou can use this indicator to set a payment or deduction wage type.If you use this indicator, you must create separate payment and deduction wage types. Both payments and deductions are then entered as positive values. This helps you identify the original wage type even after corrections have been made. Example: ' ' 7475 rent allowance 'A' 8190 rent deductionOQ0008OPKENAmountMQ0008BETRGCurrencyCurrency key for amounts in the systemDefaultQ0008WAERSInv.ValThis field indicates whether or not the wage type is to be valuated indirectly. Wage types set for indirect valuation can be overwritten by an amount irrespective of the setting defined in the customizing system. Use: Entries cannot be made in this field, which is displayed/suppressed according to the setting in the customizing system.DefaultQ0008INDBWAdd to total amountThis indicator controls whether or not the wage type amount is taken into account when the basic pay total is displayed.DefaultQ0008ADSUMNumber/ UnitIn this field, enter an amount or number (and also a unit) if wage types are entered in the infotype.DefaultQ0008ANZHLUnitThis field contains the unit that is the basis for the corresponding calculation.DefaultQ0008EITXT

Basic pay

Personnel Data infotype is used to store all Personal data of an employeeSAP Menu Personnel Management Administration - HR Master data PA30 or PA40Transaction CodeCreate HR Master PA40Maintain employee master data PA30Display HR Master PA20Display HR Master PA10

ScreenField NameDescriptionConditionsRequired?LengthTaleFieldData TypeBAPIInitial ScreenPersonnel No.The personnel number is the only feature within a client which is unique to an employee. You have to enter a personnel number before you can display and maintain an employee's master data and time data.1)This field allows numeric only it doesn't allow alpha 2)Number range can be internal or external but range will fall with in defined interval. 3) We default the number range code in NUMKR feature. $)M8RP50GPERNRNameIn accordance with the name formatting indicator entered in the Special format field, the current (that is, most recent) name of the employee/applicant is output. If the Special format field does not contain any entries, the standard name format (indicator '00') is used for the employee/applicant.M40P0001ENAMEStart dateWhen hire an employee we should put the dateM8P0001BEGDAtoHR doesn't know when an employee will be resigned we should put the default date 31.12.9999 M8P0001ENDDAChngWhen user logon an SAP the system shows current date along with user name automatically When user logo an SAP the system shows current date along with user name automatically M8P0001AEDTMGroupingRGrp M/A StatutoryIdentifies a reimbursement group for meals/accommodations for which the same statutory or pay scale trip provisions for meals and accommodations are valid.A reimbursement group is a grouping of employees for whom the same trip provisions are valid. The reimbursement group is specialized by the trip expense category A reimbursement group for meals/accommodations is a reimbursement group for which the same trip provisions for meals/accommodations are valid The reimbursement group for meals/accommodations is specialized as to whether it is needed to represent statutory/pay scale or enterprise- specific trip provisions Example: 1) Trip costs levels A, B, C according to German Travel Expense Statutes 2) Grouping of employees according to pay scale groups1P0017ERKLARGrp M/A EnterpriseIdentifies a reimbursement group for meals/accommodations for which the same statutory or pay scale trip provisions for meals and accommodations are valid.A reimbursement group is a grouping of employees for whom the same trip provisions are valid. The reimbursement group is specialized by the trip expense category A reimbursement group for meals/accommodations is a reimbursement group for which the same trip provisions for meals/accommodations are valid The reimbursement group for meals/accommodations is specialized as to whether it is needed to represent statutory/pay scale or enterprise- specific trip provisions Example: Members of the Executive Board ,Managers,Salaried employees,Industrial workers1P0017ERGRUEE Grp Expense TypeAn employee grouping for trip expense type is a classification of employees for whom these trip expense types are permissible. Example : Executive Boardexecutive employee1P0017SPEBEEE Group Travel MgtAn employee grouping for Business Trip Management is a classification of employees designed to fulfill the purposes of Business Trip Management. Employee, mailman, other

3P0017PTZUOTravel costRGrp Travel CostsA reimbursement group is a grouping of employees for which the same trip provisions apply. The reimbursement group is specialized by means of the trip expense category. An reimbursement group for travel costs is a reimbursement group for which the same trip provisions apply in regard to travel costs. Example :members of the Executive Board,executive employees, salaried employees, industrial workers1P0017PKWRGVehicle TypeA vehicle type is a classification of vehicle according to relevant criteria to represent trip provision variants for travel costs. Example : Car, bicycle1P0017KZPMFVehicle ClassA vehicle class is a classification of vehicles according to certain aspects. A vehicle class is a classification of vehicles according to certain aspects.1P0017PKWKLLicense Plate NumberLicense plate number of the employee's company car.If the employee does not have a company car, you can enter the license plate number of their private car.10P0017KFZKZAssignmentsCompany CodeThe company code is an organizational unit within financial accounting.P0017BUKRSBusiness AreaKey identifying a business area.P0017GSBERCost CenterKey uniquely identifying a cost center.P0017KOSTL

Travelprivilages

Personnel Data infotype is used to store all Personal data of an employeeSAP Menu Personnel Management Administration - HR Master data PA30 or PA40Transaction CodeCreate HR Master PA40Maintain employee master data PA30Display HR Master PA20Display HR Master PA10

ScreenField NameDescriptionConditionsRequired?LengthTaleFieldData TypeBAPIInitial ScreenPersonnel No.The personnel number is the only feature within a client which is unique to an employee. You have to enter a personnel number before you can display and maintain an employee's master data and time data.1)This field allows numeric only it doesn't allow alpha 2)Number range can be internal or external but range will fall with in defined interval. 3) We default the number range code in NUMKR feature. $)M8RP50GPERNRNameIn accordance with the name formatting indicator entered in the Special format field, the current (that is, most recent) name of the employee/applicant is output. If the Special format field does not contain any entries, the standard name format (indicator '00') is used for the employee/applicant.M40P0001ENAMEStart dateWhen hire an employee we should put the dateM8P0001BEGDAtoHR doesn't know when an employee will be resigned we should put the default date 31.12.9999 M8P0001ENDDAChngWhen user logon an SAP the system shows current date along with user name automatically When user logo an SAP the system shows current date along with user name automatically M8P0001AEDTMFamily member/ DependentsFamily MemberThe type of family record specifies the family member it regards. The record type is part of the sort term for family data. It is a subtype of the Familiy/Related Person infotype Ex: Spouse, Child,Legal guardianMP0021FAMSALast nameBased on family/ member field this field will be reacted Ex : if select Father name system asks last name , if select spouse name system asks last nameMP0021FANAMFirst nameThis field denotes grand father name based on family member fieldM25P0021FAVOROther titleOP0021FNMZUName prefixOP0021FVRSWGenderMQ0021GESC2Date of birthThe date of birth is the basic value used to calculate a person's age. The following statistical evaluations are based on this value Ex: Age structures ,Anniversaries,Birthday listsMP0021FGBDTBirthplaceThis field denotes father birthplace or spouse birthplace based on family member fieldOP0021FGBOTCtry o.birthThis field denotes father birth country or spouse birth country based on family member fieldOP0021FGBLDNationalityThis field indicates the person's nationality.OP0021FANATBirth nameOP0021FGBNAInitialsThis field indicates grand father initials for father nameOP0021FINITName FormatOP0021FKNZNName prefixOP0021FVRS2

Family details/ dependents

Personnel Data infotype is used to store all Personal data of an employeeSAP Menu Personnel Management Administration - HR Master data PA30 or PA40Transaction CodeCreate HR Master PA40Maintain employee master data PA30Display HR Master PA20Display HR Master PA10

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