presiding chair and room coordinator volunteer training ydc 2012
TRANSCRIPT
Presiding Chair andPresiding Chair andRoom CoordinatorRoom CoordinatorVolunteer TrainingVolunteer Training
YDC 2012YDC 2012
IntroductionsIntroductions
Mary Jane Hanlon, DMDMary Jane Hanlon, DMDRay Martin, DDS Ray Martin, DDS Carl McManama, DDSCarl McManama, DDSLisa Vouras, DMDLisa Vouras, DMD
Program CommitteeProgram Committee
Kristine Abbondanzio, RDHKristine Abbondanzio, RDHLouay Abrass, DMDLouay Abrass, DMDVictoria Carr, CDAVictoria Carr, CDASandra Crowley-Le, DMDSandra Crowley-Le, DMDSusan Danskin, RDHSusan Danskin, RDHWilliam Dennis, DDSWilliam Dennis, DDSJeffrey Dodge, DMDJeffrey Dodge, DMDMaria Elizondo, DMDMaria Elizondo, DMD
Francesca Fusaro, RDHFrancesca Fusaro, RDHNeela Gandhi, DMDNeela Gandhi, DMDLaura Glicksman, DMDLaura Glicksman, DMDFred Harrington, DMDFred Harrington, DMDPeter Hjorth, DMDPeter Hjorth, DMDTamar KarakozianTamar KarakozianJoy Kasparian-Federico, DMDJoy Kasparian-Federico, DMDJustine Kelley, DMDJustine Kelley, DMDMeg Loadholt, RDHMeg Loadholt, RDH
Robert Moreau, DMDRobert Moreau, DMDRobin Murch, RDHRobin Murch, RDHJames Nager, DMDJames Nager, DMDMaria Noversa, CDAMaria Noversa, CDAKaren Roche, RDHKaren Roche, RDHRonni Schnell, DMDRonni Schnell, DMDMaria Vakalidis, RDHMaria Vakalidis, RDHMark Wang, DMDMark Wang, DMD
MDS StaffMDS StaffDorrey PowersDorrey PowersDirector, Continuing EducationDirector, Continuing Education
Alicia WrightAlicia Wright Coordinator, Allied Scientific ProgramCoordinator, Allied Scientific Program
Amy JordanAmy Jordan Coordinator, Scientific Program Coordinator, Scientific Program
Tammy PutneyTammy Putney Volunteer CoordinatorVolunteer Coordinator
Jaci AllardiceJaci Allardice Program CoordinatorProgram Coordinator
BCEC: North LobbyBCEC: North Lobby
Clinician’s Desk
Presiding Chair ResponsibilitiesPresiding Chair ResponsibilitiesPresiding Chair ResponsibilitiesPresiding Chair Responsibilities
pre-registerpre-register contact speakercontact speaker contact your RCcontact your RC prepare your introductionprepare your introduction
before the meeting…before the meeting…
Presiding Chair ResponsibilitiesPresiding Chair Responsibilities
bring your bring your Orientation PacketOrientation Packet
Pick Up Pick Up PC Packet PC Packet at the BCEC North Lobby,at the BCEC North Lobby,Clinician’s Desk Clinician’s Desk ONE HOURONE HOURbefore coursebefore course(By Course Code Number)(By Course Code Number)
on-site……on-site……Lunch TicketLunch TicketSpeaker CertificateSpeaker Certificate
given at speaker’s given at speaker’s last lecture/course last lecture/course
Free Course List &Free Course List & Problem Solving Card Problem Solving Card
Room Evaluation FormRoom Evaluation Form CEU Course CodeCEU Course Code
packet contents:packet contents:
Presiding Chair ResponsibilitiesPresiding Chair Responsibilities
meet with speaker prior to coursemeet with speaker prior to course
locate house phone andlocate house phone and emergency exit emergency exit
begin Course ON-TIMEbegin Course ON-TIME
program conclusion…..program conclusion….. - Certificate of Appreciation - Certificate of Appreciation - CE Verification Code - CE Verification Code
escort speaker to lunch (AM courses)escort speaker to lunch (AM courses)
on-site continued….on-site continued….
Room Coordinator ResponsibilitiesRoom Coordinator Responsibilities
pre-registerpre-register contact your PCcontact your PC
before the meeting…before the meeting…
Room Coordinator ResponsibilitiesRoom Coordinator Responsibilities
bring Orientation Packetbring Orientation Packet pick Up RC Packet at pick Up RC Packet at
the BCEC North Lobby, the BCEC North Lobby, ONE HOURONE HOUR before course before course (by Course Code Number)(by Course Code Number)
packet contentspacket contents
lunch ticketlunch ticket
list of free courseslist of free courses
Problem Solving CardProblem Solving Card
“ “Room Filled” signRoom Filled” sign
Room Evaluation FormRoom Evaluation Form
on-site……on-site……
Room Coordinator ResponsibilitiesRoom Coordinator Responsibilities
report to course room ONE report to course room ONE HOUR prior to course (especially HOUR prior to course (especially the free courses)the free courses)
Audiovisual CheckAudiovisual Check
Temperature CheckTemperature Check
locate house phonelocate house phoneand Emergency Exitsand Emergency Exits
check badges and collect ticketscheck badges and collect tickets
on-site on-site (continued)……(continued)……
crowd controlcrowd control- Coat Check- Coat Check- Seating- Seating
- Late Arrivals - Late Arrivals- Room Filled Sign- Room Filled Sign
escort speakerescort speaker to lunch to lunch
Exhibit Hall early entrance forExhibit Hall early entrance forPresiding Chairs & Room CoordinatorsPresiding Chairs & Room Coordinators
You will be given a pass You will be given a pass to get onto the show to get onto the show
floor prior to the exhibit floor prior to the exhibit hall opening.hall opening.
Continuing EducationContinuing Education
CE CodeCE Code
Online AccessOnline Access
CE PavilionCE Pavilion- Two on Exhibit Floor- Two on Exhibit Floor- One in North Lobby- One in North Lobby
CE PrintoutsCE Printouts
CE CreditsCE Credits Attendees will only receive CE credits for those Attendees will only receive CE credits for those
courses listed under their name and unique courses listed under their name and unique registration number. If someone cannot attend a registration number. If someone cannot attend a course and you attend in his/her place, the change course and you attend in his/her place, the change
MUST be made to your registration as well as to MUST be made to your registration as well as to that of the person you are replacing. that of the person you are replacing.
pre-registration is required forpre-registration is required for ALLALL NO-CHARGE COURSES NO-CHARGE COURSES
CE CreditsCE Credits
PC and RC’s are able to add their CE info into PC and RC’s are able to add their CE info into the system immediately following the presentation.the system immediately following the presentation.
there will be attendees with “Exhibits Only” there will be attendees with “Exhibits Only” badges, each day with a different vibrant color. badges, each day with a different vibrant color. Those with the EO badges are not permitted in Those with the EO badges are not permitted in courses, not even free lectures. If they would courses, not even free lectures. If they would
like to attend a course they need to upgrade like to attend a course they need to upgrade their registration.their registration.
for FREE courses…..for FREE courses….. check badges and collect ticketscheck badges and collect tickets free-ticket kiosk on the second floorfree-ticket kiosk on the second floorNorth East LobbyNorth East Lobby make sure attendees fill in the make sure attendees fill in the frontfront of the room of the room list of free courses (in packet)list of free courses (in packet) Be EarlyBe Early
Audio Visual TipsAudio Visual Tips
AV requirements are AV requirements are set in advance set in advance
rooms will be set generally rooms will be set generally ONE HOUR prior to the ONE HOUR prior to the meeting start timemeeting start time rooms are typically set forrooms are typically set formaximum requirements for the daymaximum requirements for the day wireless microphones only providedwireless microphones only providedif arranged in advanceif arranged in advance
Audio Visual TipsAudio Visual Tips Speakers can utilize the “speakerSpeakers can utilize the “speaker
ready rooms”ready rooms”
Speakers should be in rooms 30 minutes Speakers should be in rooms 30 minutes prior to prior to start of presentation sessionsstart of presentation sessions
Remind presenters to bring power cables Remind presenters to bring power cables or proprietary adapters and cablesor proprietary adapters and cables
Ask questions, we are here to help…Ask questions, we are here to help…
Where to Get Help….Where to Get Help….
AV Technicians will be floating AV Technicians will be floating around the meeting rooms around the meeting rooms
AV HotlineAV Hotline - Please be patient during peak periods- Please be patient during peak periods
(phone number on problem solving card)(phone number on problem solving card)
EmergenciesEmergencies
HOUSE PHONEHOUSE PHONE
Info BoothsInfo Booths
locate Exit Doorslocate Exit Doors
YOUYOU must find a replacement must find a replacement Inform your Day CaptainInform your Day Captain
Contact Show OfficeContact Show Officeif during the meetingif during the meeting
If a Speaker is Unable to If a Speaker is Unable to Attend, or is Having Issues – Attend, or is Having Issues – Tell Staff ImmediatelyTell Staff Immediately
Scouts & VIPsScouts & VIPs
Scout Pass or Meeting CRESTScout Pass or Meeting CREST
YANKEE SPIRIT!!!YANKEE SPIRIT!!!
Common ProblemsCommon Problems
Packet Items MissingPacket Items Missing One Lunch TicketOne Lunch Ticket Speaker’s PacketSpeaker’s Packet Early Pick-up of PC & RC PacketEarly Pick-up of PC & RC Packet PC Picking Up RC packetsPC Picking Up RC packets
Thank You