2015 Presidential Inaugual and State of the University Address

Program Expenses as of 11/18/15

Category Subcategory Item Description Estimated Actual

Budget Expense

Production Services

Disability Services Interpreter 750.00$ 290.76$

Captioning: Texas Closed Captions 375.00$

Venue: Bass Concert Hall TPA - Venue Rental Fee 15,000.00$ 7,500.00$

Labor Costs 14,550.00$

Projection Screen Construction / Support 3,000.00$ 3,500.00$

Facility Services Physical Plant 10,000.00$ 9,517.75$

Security UTPD 250.00$ 1,280.00$

Fire Safety UT Safety Office 250.00$

Photographic Photographer 400.00$

Parking Guest Parking 3,000.00$ 2,934.25$

Valet Parking: (Estimate) 3,000.00$

Video & Support Media Event Concepts 91,150.00$ 91,150.00$

Electrofish: Teleprompter Coaching 4,900.00$

Electrofish: Fenves Vision Video 24,927.00$

Projection Support Equipment, Labor, Materials 6,000.00$

ITS Support ITS Charges 2,000.00$ 2,024.00$

Staff 1,000.00$

Kathy Lang: Regalia Alterations 180.00$

Jennifer Nichols: Stage Manager 350.00$

Jessica Nunley: Assist. Stage Manager 150.00$

Reed Neal: Assist. Stage Manager 150.00$

Austin Epps: Processsion Assistance 250.00$

Catharine Withers: Processsion Assistance 225.00$

Jack Withers: Processsion Assistance 225.00$

Rec. Musicians: David Perkoff Music 1,300.00$

Benefits 100.00$ 78.78$

Transportation Clark Travel: AISD Shuttles 2,750.00$

SUBTOTAL 126,900.00$ 177,607.54$

Supplies 4,500.00$

Banners: McIlhenny Banners 3,075.00$

University Co-op: Regalia Rental 59.99$

Longhorn Trophies: Seal for Gavel 53.30$

Amazon: Labels 28.52$

Amazon: Safety Pins, Post-its 16.45$

Oregon Lamination: Lamination Supplies 78.25$

Longhorn Trophies: Gavel Holder Plates 47.50$

Uline: Mailing Supplies 55.22$

Office Depot: Rings for Regalia Bags 47.52$

Office Depot: Ring Binders 109.90$

Office Depot: Return Ring Binders 9/28 (29.96)$

Office Depot: Ring Binders 51.26$

Office Depot: Return Ring Binders 9/25 (22.47)$

Amazon: Laminating Supplies 58.14$

Amazon: Schiff Ribbons / Labels 50.41$

Amazon: Schiff Ribbons 31.30$

Amazon: Schiff Ribbons 31.30$

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11/24/2015

2015 Presidential Inaugual and State of the University Address

Program Expenses as of 11/18/15

Category Subcategory Item Description Estimated Actual

Budget Expense

Home Depot: Rope for Banners 120.20$

SUBTOTAL 4,500.00$ 3,861.83$

Reception and Catering

Reception Catering: Sodexho 35,000.00$ 30,500.00$

Reception: Tiny Pies 867.50$

Reception: Westbank Floral 995.00$

Jimmy Johns - Staff Lunch: 10/17/15 134.43$

SUBTOTAL 35,000.00$ 32,496.93$

Printing

UT Printing: Invitations

UT Printing: Reply Cards

UT Printing: Map

UT Printing: Program

UT Printing: Address Reproduction

Envelopes

SUBTOTAL -$ -$

Postage 1,000.00$

Postage: Invitations 482.80$

Postage: Invitations 6.63$

Fed Ex: 10/5 14.04$

Fed Ex: 10/28 4.50$

SUBTOTAL 1,000.00$ 507.97$

TOTAL EXPENSES 167,400.00$ 214,474.27$

FUNDING:

Balance Forward SOTU Account (30-0003-5751) 35,232.61$ 35,232.61$

Recurring Funding for SOTU Program 49,300.00$ 49,300.00$

Available Funding 84,532.61$ 84,532.61$

Unfunded Expenses 82,867.39$ 129,941.66$

as of 11/17/15/dwb

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11/24/2015