MichaelsoftPresents its HRtrax Human Resource Solution

Integrated Human Resource Solutions for today and tomorrow’s business challenges

Michaelsoft, Inc. Human Resource Solutions • 1794 Canyon Road • Redlands, CA 92373 • (909) 793-2158 Fax (909) 792-8229

HRtrax Product Overview V4.8 0399

Multi-user Network ready

Input, display and report from as many user workstations as needed. Run from Novell, Windows 95/98 or WindowsNT. There are never extra charges for multiple users when using our multi-user Enterprise edition.

Run in Windows or DOS

Our Windows version of HRtrax is a complete redesign, complete rewrite, designed from the start for Windows. Check our speed and compare our almost immediate response times with our competition. Yes, we still sell and support our successful DOS versions for those users who have not yet moved to Windows.

Over 140 Standard Reports

HRtrax comes with over 140 reports built-in. Run reports so fast they may even make your desk shake. Run reports by simply clicking-on the menu selection. Your report output may be sent to the screen, a local printer, routed to a network printer, or send to a file for sharing with others. You control the direction of all your report output.

Our multi-user solution is easy to install and gives users the fast response times they have become accustomed to from networked

HRtrax Standard features include the following:

Hot Items

applications. Everyone with access rights is seeing the same data, updated in real-time mode reflecting the most current info.

Our design goals insisted on a Windows inspired user interface. We have built to the Windows standards, plus maintained full mouse and keyboard capability. You will find our design gives

both keyboard and mouse users a fast and easy method of data entry and menu selection. Our new design distinguishes itself, all the while maintaining proper Windows user interface standards.

Print compliance reports such as EEO-1, Vets-100 and OSHA-300 Logs in just a matter of seconds. Print Benefit and Premium cost reports. Attendance and Leave reports help identify and control employee time off abuse. There

are over 140 standard reports that may be printed or output to ExcelLotus or any of 12 formats. All this plus a Report Writer, or use your present R&R Report Writer Crystal Reports, ReportSmith or most other popular report writers.

Automatic Payroll Interface

All payroll related input and changes are automatically captured for forwarding to the payroll module. Also all input and changes may be automatically recorded in the Audit file for your review and archive.

Automatic Interface and real-time update to Time & Attendance systems

All time clock related input and changes may be automatically sent to Time and Attendance systems when present. Your new hires, will show in the time clock system within seconds of completing your HRtrax input entry.

No Boundaries History

HRtrax’s history facility stores your original record as history whenever a change has been made. The resulting history stack may be viewed one screen at a time, or as a linear view of history, or report history details and summary.

All additions or changes made to an employee’s record that effect their payroll, will be captured and sent to the payroll system. At any time you may review

More HRtrax Standard features:

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these payroll related changes. You only key enter your changes once, HRtrax will update all related systems and files with its capture files.

If you also have a Time and Attendance system installed, additions or changes entered in the HRtrax module may also be used to automatically update the appropriate file and records in the T&A module. Generally

Time and Attendance information is more time critical and for this reason all updates to the T&A system may be done in real-time, this is to say HRtrax updates to many T&A systems immediately.

Whenever you see the History button displayed within the navigation line you are being told that history displays are available for this screen. Click-on the

History button and then the Prior or Next buttons to page through an employee’s entire on-line history. Elegant but simple solutions are always our goal.

Point-In-Time History

All input, including each data element from over 12 major areas of the database is included in the built-in History function. History is kept until you elect to purge records that for you may no longer have historical significance.

Calendar and Schedule an event to occur any time in the future

Schedule HRtrax to change and/or update any data element of Payroll, Benefits, Deductions, Leave-of-Absence and Termination. Enter your change plus the date when you want this event to take place, and let HRtrax track and automatically apply your changes.

Enroll Agents to remind you when an event should occur

HRtrax’s Agents may be dispatched by any user to constantly search for date specific events, and when found notify the user.

Automatic history snapshots are created for all data elements contained within the Payroll, Benefits, Deduction, Attendance, Leave-of-Absence,

More HRtrax Standard features:

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Termination's, Reviews, Commission, Bonus, Disciplinary Grievance, OSHA and Worker Comp Claims. You control when to purge or archive your history.

Take advantage of this powerful feature to schedule a new-hires Benefit enrollment to take effect when they complete their qualifying period. You may also schedule wage changes, Job changes, Position changes and

many more events to take effect in the future. HRtrax even allows you to schedule multiple changesfor the same employee, and the same data element— to take effect on different days sometime in the future.

A user may enroll an Agent to notify them 20 days in advance of an employee’s License or Certificate expiration, or 10 days in advance of a salary review

date, etc. Use this feature for notification when an employee is scheduled to return from Leave-of-Absence or when they become eligible for benefits...etc., etc.

Security

HRtrax security controls are designed to limit access and functions to all your confidential information. You grant full-access or view-only rights to only those users with a need to know.

Audit Trail

All employee input and changes may be written to HRtrax’s audit file, this file represents the before and after status of all new or changed records, and contains the user ID with the date and time this audit record was created. A compete audit trail is built for you automatically.

In Summary

Please check out the remainder of this HRtrax Human Resource product overview. We feel certain you will agree with us that our Human Resource solution will satisfy the needs of the most discriminating Human Resource Department.

HRtrax provides functional security options for each and every menu option. Your HRtrax systems administrator or designated security officer will

More HRtrax Standard features:

Hot Itemsestablish users and grant each user; view-only, full-access or access-denied for each selection. A valid userID and user password is required with each sign-on.

Changes to your personnel data-base are automatically written to the audit file whenever the user security Audit file is turned on. This Audit file contains the before and after values for each employee change as well as a

date, time stamp and user ID of the person who made each entry. Standard Reports include a report selection that may be used to report Audit records for a user, a date range or a file, or most combinations of these controls.

HRtrax includes functions for:Payroll MasterPosition ControlTime and Attendance Benefits Administration Time-Off Accruals

Payroll Detail HistoryEmployee ProfilesAffirmative ActionReview ManagementDisciplinary & GrievanceHealth Safety Compliance

Screen Examples and Report Roster

Our employee view-in-summary displays data sourced from many screens, and includes Work and Pay History, plus photos when available from within your system.

Our employee view-in-summary displays data sourced from many screens, and includes Work and Pay History, plus photos when available from within your system.

Within HRtrax the employee Payroll Related record is known as one of our foundation screens. At first glance this appears to be a very busy screen - and it is busy, busy by design.

With this one screen you can enter all the important information needed to record a new hire and get them paid.

You don’t have to go to 4 or 5 screens, just complete this one screen.

Within HRtrax the employee Payroll Related record is known as one of our foundation screens. At first glance this appears to be a very busy screen - and it is busy, busy by design.

With this one screen you can enter all the important information needed to record a new hire and get them paid.

You don’t have to go to 4 or 5 screens, just complete this one screen.

Each screen displays the user ID and date this screen was created or last updated in the lower right hand corner.

Whenever the History button is lit you know the system is keeping an unlimited amount of detail point-in-time history for this employee.

Each screen displays the user ID and date this screen was created or last updated in the lower right hand corner.

Whenever the History button is lit you know the system is keeping an unlimited amount of detail point-in-time history for this employee.

Access any employee within the system by simply clicking the employee Find Icon or press F2 to get a pop-up pick-list.

Find employees by Name, ID or SSN, or use the Locate function to target groups of employees.

When you have more than one Company using HRtrax, you can even setup to find employees across your Company boundaries.

Access any employee within the system by simply clicking the employee Find Icon or press F2 to get a pop-up pick-list.

Find employees by Name, ID or SSN, or use the Locate function to target groups of employees.

When you have more than one Company using HRtrax, you can even setup to find employees across your Company boundaries.

Each employee may have a separate mailing name and address. Mailing name and address is automatically populated from the Payroll Related screen and becomes First name first, with upper and lower case text as displayed in this Personal related screen.

Each employee may have a separate mailing name and address. Mailing name and address is automatically populated from the Payroll Related screen and becomes First name first, with upper and lower case text as displayed in this Personal related screen.

I9 information is tracked as well as the source of hire.

You may even enroll an “agent” to track when an employees employment authorization expires and the system will notify you in advance of this expiration event.

I9 information is tracked as well as the source of hire.

You may even enroll an “agent” to track when an employees employment authorization expires and the system will notify you in advance of this expiration event.

HRtrax provides detail screens and summary screens for each Dependent.

This screen displays the dependent summary - the following slide displays the dependent detail screen.

Dependent information is primarily used for and with Benefits.

HRtrax provides detail screens and summary screens for each Dependent.

This screen displays the dependent summary - the following slide displays the dependent detail screen.

Dependent information is primarily used for and with Benefits.

This dependent detail screen allows for a dependent address that may be different than the employee’s address, plus other dependent demographic information.

In addition you can see-at-a-glance the benefits each dependent is enjoying, including the status, plus start and end dates for each benefit, each dependent.

This dependent detail screen allows for a dependent address that may be different than the employee’s address, plus other dependent demographic information.

In addition you can see-at-a-glance the benefits each dependent is enjoying, including the status, plus start and end dates for each benefit, each dependent.

Use this screen to enroll an employee and their dependents in a benefit. Benefits that create a recurring deduction will automatically have the proper payroll deduction setup for the employee.

Likewise withdrawals from a benefit that had a recurring deduction will automatically create the proper change records for payroll.

Use this screen to enroll an employee and their dependents in a benefit. Benefits that create a recurring deduction will automatically have the proper payroll deduction setup for the employee.

Likewise withdrawals from a benefit that had a recurring deduction will automatically create the proper change records for payroll.

Another view of employee history. This is HRtrax’s linear view, which allows the user to view employee history in a column-row format.

The red column is the present information and the columns to the right represent history - with the oldest on the right, the most recent on the left.

Another view of employee history. This is HRtrax’s linear view, which allows the user to view employee history in a column-row format.

The red column is the present information and the columns to the right represent history - with the oldest on the right, the most recent on the left.

HRtrax’s Employee Profiles accommodate 8 tabs that may be used to record Awards & Honors, Education, Training, etc. Use the Facility tab to record company owned assets that are in the possession of the employee.

Again there is no practical limit to the number of detail entries an employee may have - the system always displays the most recent on-top the oldest on the bottom.

HRtrax’s Employee Profiles accommodate 8 tabs that may be used to record Awards & Honors, Education, Training, etc. Use the Facility tab to record company owned assets that are in the possession of the employee.

Again there is no practical limit to the number of detail entries an employee may have - the system always displays the most recent on-top the oldest on the bottom.

HRtrax contains a very powerful Benefit Accrual system. The system will calculate accrual earnings based on the table setup you define, there is no practical limit to the number of Accruals you may have. Use the maintenance tab to enter Vacation, Sick or Holiday usage or adjustments, etc. The system is capable of keeping multi-years worth of detail accrual earnings and usage, again the most recent events are on-top the oldest on the bottom. Simply press PageDown to view additional accrual history details.

HRtrax contains a very powerful Benefit Accrual system. The system will calculate accrual earnings based on the table setup you define, there is no practical limit to the number of Accruals you may have. Use the maintenance tab to enter Vacation, Sick or Holiday usage or adjustments, etc. The system is capable of keeping multi-years worth of detail accrual earnings and usage, again the most recent events are on-top the oldest on the bottom. Simply press PageDown to view additional accrual history details.

List all SupervisorsEmployees in ID sequenceEmployees in Name sequenceEmployee Phone RosterEmployee Status and Change formsEmployees on Leave of AbsenceList by Years of ServicePrint Employee Timesheet formsDependent RosterReviews Due Lists for a given date rangeReview Form setsAnniversary Lists for a given date rangeBirthday Lists for for a given date rangeNew Hire Lists for for a given date rangeTermination Lists for a given date rangeEmployees with Skills equal to...Employees with Majors equal to...Employees with Degrees equal to...Employees that have Not completed course...Employees that have completed course...Employees with License or Certificates expiring...Company assets assigned to employeesPrint Employment Verification letters and Form 1005Calculate and Print retro pay for any period of timePrint Check replica for employee...Print EEO-1, 2, 3 and 4 for period ending...List EEO staff utilization and audit roster

HRtrax contains over 140 Standard Reports, the following is a partial list of standard reports

New Hires by EEO categoryTermination's by EEO categoryPrint Vets 100 reportPrint Employers First Report of Injury or IllnessOSHA 300 LogOSHA 301 Incident ReportOSHA Case detailOSHA Case summaryBenefit Enrollment by PlanBenefit Enrollment by EmployeeBenefit Enrollment showing dependentsPresent Premium cost by Plan (summary and detail)Enrollment by Plan Withdrawals by PlanTermination's by PlanEmployee and Dependent Benefit exceptionsEmployees eligible for Benefits not enrolledFTE’s by LocationFTE’s by Branch/DepartmentBudgeted Pay vs Present Pay annualizedOpen or not fully staffed positionsTurnover by Job,Turnover by Branch/DepartmentTurnover by Reason for TerminationCobra Qualifying Event LettersBenefit Accrual valuations for any point-in-timePlus many more standard reports and the Report Writer !

HRtrax provides over 140 standard reports. Each report offers the output option to send the report to a file in any one of 12 file formats - sent to Excel, Lotus, ASCII, etc.

HRtrax provides over 140 standard reports. Each report offers the output option to send the report to a file in any one of 12 file formats - sent to Excel, Lotus, ASCII, etc.

Try this with the Competition

We doubt you will find any of the following items within ADP, Ceridian,

Abra or our other competitors HR offerings...

Press F6 while displaying an employee record, and the system will respond with the Employees Status and Change form - ready to become the turn-around document used for changes.

Press F6 while displaying an employee record, and the system will respond with the Employees Status and Change form - ready to become the turn-around document used for changes.

HRtrax will quickly prepare a indented organization list of all Branch, Department, Jobs, Positions and the employees that presently occupy the positions.

HRtrax will quickly prepare a indented organization list of all Branch, Department, Jobs, Positions and the employees that presently occupy the positions.

HRtrax contains the full-on OSHA 300 Log (new for 1999 - this log replaces the old OSHA 200 Log).

Plus the new OSHA 301 Incident report.

HRtrax contains the full-on OSHA 300 Log (new for 1999 - this log replaces the old OSHA 200 Log).

Plus the new OSHA 301 Incident report.

HRtrax contains a facility for recording the Employers First Report of Occupational Injury or Illness.

Fill out the screens and print the Worker Comp. form and its contents on blank paper using your laser printer.

HRtrax contains a facility for recording the Employers First Report of Occupational Injury or Illness.

Fill out the screens and print the Worker Comp. form and its contents on blank paper using your laser printer.

HRtrax even has Employment Verification Form #1005 and/or letterhead Verification options built-in !

HRtrax even has Employment Verification Form #1005 and/or letterhead Verification options built-in !

Print the FannyMae form #1005 using blank paper and your laser printer.

The system also keeps these records as history so you can always go back and view or print again if needed.

Print the FannyMae form #1005 using blank paper and your laser printer.

The system also keeps these records as history so you can always go back and view or print again if needed.

Select any check for an employee and display or print.

Use the MTD, QTD or YTD buttons to repaint and display month-to-date, Quarter-to-date, etc. or click-on the FromThru button to enter your own date range that may even cross over into multi-years.

Select any check for an employee and display or print.

Use the MTD, QTD or YTD buttons to repaint and display month-to-date, Quarter-to-date, etc. or click-on the FromThru button to enter your own date range that may even cross over into multi-years.

Use HRtrax’s Retro-Pay calculator to calculate and display an employees retro pay for any given period of time. This display shows each check with hours by earnings type and the original amount paid plus the Retro Variance and totals the same.

Use HRtrax’s Retro-Pay calculator to calculate and display an employees retro pay for any given period of time. This display shows each check with hours by earnings type and the original amount paid plus the Retro Variance and totals the same.

7%

6%

15%

12%

3%

19%

12%

1%

22%

3%

How much money can you expect to save by utilizing the HRtrax Human Resource system? What’s your return-on-investment in just one year?

Reviews, Review History and Form Sets

120 standard Reports + Report Writer

Leave of Absence and Termination

Calendar Events with autolink to Future Dates

Employee Master with autolink to PayrollCompliance Displays and Reporting

History Query, Displays & Lists

Benefits Administration for Employees and Dependentsplus cost reconciliation tools

Accruals; Sick, Vacation, Comp-time, etc.

Attendance Exceptions with History details

Each slice of the above pie chart represents the proportion of savings realized from the respective modules. Our example is for an organization with 200 employees using HRtrax and the autolink to Payroll, additional savings are realized when also linking to a Time and Attendance automated clock system. This study shows an annual labor savings of over 760 man hours, with salaries, benefits and taxes this could easily be a savings in excess of $10,000.

Windows operating system version Win95 or later, Windows98 or NT is preferred.

HRtrax’s multi-user version also requires a network environment such as - Novell Netware, Windows 95/98 peer-to-peer, or WindowsNT.

pcANYWHERE version 8 or later is recommended for MsI remote support services.

Personal computer using a Pentium class or higher microprocessor with a minimum of 16Mb memory, 32Mb or more is recommended.

100 Mb of hard disk space available to HRtrax, plus a CD-ROM drive that may be used for loading software.

SVGA video graphics adapter with color monitor capable of supporting 800x600 large or small font. Mouse or compatible pointing device, Standard PC keyboard, Printer with options among those offered by HP Laser Jet printers (HP Laser Jets are recommended).

MsI’s HRtrax version 4.8 (or higher) compiled executable software library.

All trade names referenced in this document are either trademarks or registered trademarks of their respective Companies

What’s needed to run MsI’s HRtrax

HRtrax V4.8Human Resource Solutions by MsI

HRtrax V4.8Human Resource Solutions by MsI

Thank you for your interest in our HRtrax Human Resource

products

Michaelsoft