presenter: sean crossan, director, pspc cipmm atlantic ... · 10 status region gsin description so...
TRANSCRIPT
Presenter:SeanCrossan,Director,PSPCCIPMMAtlanticRegionalConferencePresentationNovember27,2019
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PublicSectorProcurementinCanada
Ø Estimatedthatpublicprocurementexpendituresamounttoatleast$200Bannually,withFederalprocurementbeing$20Bin2018-2019.
10-15% federal
10-15% P/T
70-80% MASH
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CanadianCollaborativeProcurementInitiative(CCPI)
Ø ThescaleofCanadianpublicprocurementcreatessignificantopportunitiesforcollaborativeprocurement.Potentialbenefitstothosewhobuytogetherinclude:§ Economiesofscale§ Reducedadministrativeandlegalburden§ Streamlinedprocurementefforts§ Sharingknowledgeandbestpractices§ AlignmentwithstandardpracticeinmanyG7countriesandothernations
Ø TheseareamongthereasonsPublicServices&Procurement
CanadaoperatestheCanadianCollaborativeProcurementInitiative(CCPI).
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AVeryBriefHistoryofCCPI
Ø TheCCPIprogramwillcreatepartnershipswithProvinces,Territories,MASHsectororganizationsandCanadianPublicHealthandAidOrganizationsbysharingfederalinstrumentsusedtoprocuregoodsandservices.
Order-in- Council
Create CCPI
KPMG analysis
Onboard Provinces And Territories
Onboard MASH Sector
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CurrentProvincial&TerritorialParticipation
Ø 8Provincesandthe3Territoriesareparticipating
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Current MASH Participation
Ø 127 Municipalities, Academic institutions, School boards and Hospitals (MASH) sector organizations in these jurisdictions are participating
70 municipalities & other municipal-related entities
24 academic institutions
16 school boards
17 health-related institutions
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CurrentMASHSectorParticipation
Whitehorse, YK
Calgary, AB
Edmonton, AB
Winnipeg, MB
Ottawa, ON
Toronto, ON
Halifax, NS
Charlottetown, PEI
Fredericton, NB
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ParticipatingUniversitiesandColleges
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CCPI3-YearPlan
Ø TheCCPI3-YearPlanoutlinesthecommoditiesthatweexpecttomakeavailabletoparticipantsoverthreeupcomingfiscalyears(Apr-Mar).
Ø Theplanisactivelyupdated,andcanbeviewedanytimeatwww.canada.ca/buying-together
Fiscal year Number of Items
Year1 2018-2019 29
Year2 2019-2020 30
Year3 2020-2021 30
Year4 2021-2022 4+
*Thereare36currentlyavailableforuse*
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Status
Region
GSIN
Description
SO
Description
Procurement
officer
Type of
Agreement
Start date
End date
Active
National
Laboratory equipment,
supplies
Laboratory supplies
Lisa Hennessey (
lisa.hennessey@pwgsc-
tpsgc.gc.ca)
National Master
Standing Offer (NMSO)
2017-04-01
2020-03-31
National
Stationary and record forms
Office paper
Veronique Fulham
(Veronique.fulha
Multiple Regional
Standing Offer (MRMSO)
2019-10-30
2020-10-29
National
Office supplies
Office supplies
Veronique Fulham
(Veronique.fulha
National Master
Standing Offer (NMSO)
2019-10-01
2020-09-30
CanadianCollaborativeProcurementInitiative3-YearPlan--Sampleofavailablestandingoffers
https://www.tpsgc-pwgsc.gc.ca/app-acq/app-collaborat-procur/plan-eng.html
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TotalValuePurchasedthroughCCPI(2018-19FY)Theaggregatevalueofpurchasesforallparticipants(provinces,territoriesandMASHsector)hasbeen$4.5million
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Socio-economicconsiderationsinthecontextofCCPI
Ø Incorporatingsocio-economic(SE)factorsintofederalprocurementsisanongoingpriorityforPublicServices&ProcurementCanada.
Ø SomeCCPIinstrumentsthereforeincludeSEconsiderationssuchas:§ Greenprocurement&sustainability§ Indigenousbusinesses§ Small&mediumenterprises§ Ethicalconsiderations§ Vulnerablepopulations/disadvantaged/under-represented§ Accessibility
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Successstory:Officesupplies
Ø EnhancedservicelevelsØ SMEandaboriginalbusinesses
includedassuppliersØ Greaterselectionofgoods,
includingjanitorialsupplies(increasefrom500to3000)
Ø Less‘slippage’sincealargercorebasketofgoodsisavailable
Ø Higherqualityofficesupplies,includinggreenproducts
Ø Pricesavingsareestimatedtobe10%orgreater
Ø Inthe2018-19FY,$464,500waspurchasedfromthisSObyCCPIparticipants.
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CCPI also includes regional procurement instruments
Ø ThefirstRegionalMasterStandingOffer(RMSO)wasdevelopedinfullcollaborationwiththeProvinceofManitoba.Ø Manitoba’sinvolvementincreasedthevalueoftheopportunityby~45%.Ø AvailabletoCCPIparticipantsandfederalclientsintheWesternRegion.Ø Approximately$150,000waspurchasedfromthisRMSO.
Successstory:Plumbingandheatingsupplies
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FutureOpportunities–AFewExamples
Sample of CCPI 3-Year Plan Items for 2019-2020 Goods:
Ø Environmentalpaper–Oct.30,2019Ø Officesupplies–Oct.1,2019Ø Laboratorysupplies&equipmentØ PortableradiosØ Fitnessequipment
Services: Ø Changemanagementtrainingpilotproject(2020)Ø ITprofessionalservices(2020-21)Ø Officeergonomicassessmentservices(2020-21)
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GeneralToolsforCCPIPromotion
• CCPINewsletterhighlightssuccessstoriesandfutureopportunities-distributedto765entitiesacrossCanadahttps://www.tpsgc-pwgsc.gc.ca/app-acq/app-collaborat-procur/annuelle-update-2018-eng.html
• CCPIwebsiteincludescurrent3-yearplan:www.canada.ca/buying-together
• Open-accessGCcollabwebpageprovidesinformationaboutCCPI,includingonboardingandoperationaldetails:https://gccollab.ca/file/group/275321/
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CCPI IN NOVA SCOTIA GENEVIEVE SHARKEY, NS – Service Nova Scotia & Internal Services
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NovaScotia–Overview
Ø In2011,NovaScotiapassedThePublicProcurementAct,whichgatherspublicsectorentitiesacrosstheprovinceunderatwo-tieredgovernancestructureregulatedbyNovaScotiaProcurementunderthedirectionofitsChiefProcurementOfficer(CPO).
Ø TheActextendstheauthorityofNovaScotiaProcurement
beyondtheProvincialdepartmentsandagenciestothebroaderpublicsector(Municipalities,AcademicInstitutions,SchoolBoards,Hospitals,etc.).
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NovaScotia-ProcurementAdvisoryGroup
Ø ArequirementofThePublicProcurementActisalsotoestablishaProcurementAdvisoryGroup.
Ø TheroleoftheProcurementAdvisoryGroupistoprovideadvicetotheChiefProcurementOfficeron:
• The Act and regulations • Identification of efficiencies and cost savings • Strategies for minimizing risk • Identification of strategic procurement opportunities • Standardization of practices
– Vendor Information Session – Release of Information Protocol – Vendor Debriefing
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NovaScotia–CCPIBeginnings
Ø In2016,theGovernmentofNovaScotiasignedthenationalmasteruseragreementonbehalfofNovaScotiapublicentitiestoenableprovincialgovernmentdepartmentsandtheMunicipal,Academic,Institutions,SchoolsandHospitals(MASH)SectortoleveragefederalStandingOffersandSupplyArrangements(SOSA).
Ø Beforebeingabletousetheprocurementinstrument,MASHsectorentitiesmustsignaMemorandumofUnderstanding(MoU)withtheProvinceconfirmingitwillabidebythestandardtermsandconditionsintheMoUandtherelevantstandingofferterms.
Ø Todate,29MASHentitieshavesingedanMoUwiththeProvince.
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CurrentMASHSectorParticipationinNovaScotia
11municipalities 6RegionalCentresforEducation
1healthorganization
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CurrentMASHSectorParticipationinNovaScotia
10collegesanduniversity
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NovaScotiaUsage-TotalSpendinthe2018-19FY
TheProvinceiscurrentlyregistered
touse20procurementinstruments.
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Example:EnvironmentalPaperStandingOfferØ In2018,PSPCsecureditsmostcompetitivepricingtodateontheenvironmental
paperstandingoffer(33%decreaseinprice)
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NovaScotia–CCPICommunications
Ø ProcurementWebPortal– MOUInformation– 3-YearPlan
Ø EmailtoregisteredMASHsectorentities
– ProcurementInstrumentOpportunities– 3-YearPlanCanvassing
Ø SAPAriba– StandingOfferInformation– Call-UpInformation
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HowtoJoinCCPI
• VisitCanada.ca/buying-togetherandselectthelinkbelow:
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HowtoJoinCCPI
Ø NovaScotia–SignanAccessAgreementwiththeprovince.(https://procurement.novascotia.ca/current-standing-offer-contracts.aspx)
Ø Newfoundland&Labrador–Registerwiththeprovince.
Ø NewBrunswick–SignanAccessAgreementwiththeprovince.
Ø PrinceEdwardIsland–SignanAccessAgreement
withtheprovince.
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Provincial&TerritorialContacts
E-mail address Telephone
NovaScotia
902-424-3333
(1-866-399-3377)
Newfoundland&Labrador [email protected] 709-729-3348
NewBrunswick [email protected] 506-444-5636(1-800-561-1422)
PrinceEdwardIsland [email protected] 902-368-4040
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CCPITestimonials
delivered,thishasrequiredtheProvincetothinkinnovativelyandlookforpartnershipsthatcanincreaseProcurement'seffectiveness.TheCanadianCollaborativeProcurementInitiative(CCPI)isonesuchpartnershipthathashelpednotonlybuildcapacityforourteambutaswellofferedtheopportunitytoreduceourcostonsuchitemsasClosedCircuitTelevisionsServices,LabSupplies,Paperandmuchmore.IthasalsoallowedtheopportunityforotherPublicSectorEntitiesinNovaScotiatotakeadvantageoftheCCPIprocurementinstrumentswithsimilarbenefits.Withmoreopportunitiescomingourway,theProvincelooksforwardtoacontinuedandsuccessfulpartnershipwithPublicServiceProcurementCanada.”
“TheneedsofNovaScotiansareevolving,whichhaspresenteduswithaonce-in-a-lifetimeopportunitytorethinkandrebuildthewayweprovideservicestoourresidents,especiallyinthehealthcareandinfrastructureareas.WiththreeP3sconcurrentlybeing
ChrisMitchell,ChiefProcurementOfficer,GovernmentofNovaScotia
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CCPITestimonials
“TheAnnapolisValleyRegionalCentreforEducationhasbeenparticipatingwithvariousCanadianCollaborativeProcurementInitiativesoverthepastcoupleofyears.TheresultingStandingOffershavebeenextremelybeneficialtoourorganization.TheseAgreementshaveresultedinincreasedeffectivenessandefficienciesassociatedwithourprocurementprocess,aswellasprovidingsignificantcostandpersonnelresourcessavings,duetobulkpurchasingadvantagesandreducedcontractadministration.Greatinitiative,welookforwardtofutureopportunitiesastheyevolve.”GerryWilson,CoordinatorofProcurement
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CCPITestimonials
“AsaFederalStandingOfferholderforOfficeSuppliesservicingNewBrunswickandPEI,CoveyBasicshascertainlybenefittedfromtheCanadianCollaborativeProcurementInitiative.In2016,thePEIGovernmentsignedontousetheStandingOfferforofficeproducts.DiscussionswereheldbetweenmyselfandtheManagerofProcurementServicesandwefoundthatwecouldbeagoodfitforthePEIGovernment.Thisrelationshipisstillstrongtodayandhascertainlycontributedtothegrowthofourbusiness.WelookforwardtoourcontinuedrelationshipwiththePEIGovernmentandhopetoexpandthisinthefuture.”JaniceSmith,SalesManager
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Questions?
The CCPI office can be contacted by e-mail: Tpsgc.pafptCollaboratif-apfptCollaborative.pwgsc@tpsgc-pwgsc.gc.ca
Sean Crossan Director, CCPI
Office of Small & Medium Enterprises, PSPC (613) 894-1846
Genevieve Sharkey Director, Procurement Operations
Government of Nova Scotia (902) 478-8547