Presenter Development Series #1:

Setting the stage for a successful presentation

November 14, 2016

Overview of Series

• Monthly webinars to support presenter development

• New focus to better assist presenters • Increase professional development • Opportunity to ask questions about the

process • First part of series dealt with program

development

Today’s Session

• Things to consider as you begin to set the stage for your presentation in March 2017

• Review timelines and deadlines • Q&A time

Explaining the Colors

• As you go through the webinar and slides, you may notice the different colors on the side – Blue/Star: Introduction – Red/Heart: Presenter Skills – Orange/Diamond: Focus of webinar – Purple/Triangle: Key Reminders

How we got here?

• Record number of program submissions • Review process • Notifications on October 24th • Program Acceptance by November 4th

Being a Presenter

• Question for the audience:

– What does it mean to be an effective presenter?

• Is able to align with abstract • Presenter is clear with their vision • Excited about topic/confident

Qualities of a Skillful Presenter

• Studies have identified 28 qualities that a good presenter exhibits but also embodies.

• Over the next few webinars, we will be reviewing all of these qualities in order to cover all of them.

Qualities of a Skillful Presenter

1. Adept nonverbally 2. Adept verbally 3. Animated 4. Assertive 5. Astute 6. Cheerful

Source: http://www.solari.net/toward-humanity/2012/08/14/28-qualities-of-a-skillful-presenter/

Setting the Stage

• Understanding your Program Type – General Program Session (60 min) – Competency Based Session (75 min) – Extended Session (120 min) – Spotlight Session (30 min in 60 min block) – Research Papers – Research/Practice Posters

Setting the Stage

• The Abstract – Sets the stage for your presentation as it

explains to others the why behind your presentation

– It is the incongruence of the abstract and the actual presentation which is the #1 dissatisfaction of convention attendees

– Tip: • Keep abstract in forefront of planning and preparation

process • If changes, be upfront with the audience

Setting the Stage

• Reviewing your proposal: – Now that your proposal has been accepted,

you have the opportunity make adjustments and edits before December.

– Re-read proposal and incorporate any feedback as appropriate from the reviewers

– Make final decisions regarding content and delivery method

– Confirmation of co-presenters and panelists

Setting the Stage

• Audience Engagement – As you begin the preparation process,

consider how the audience will be engaged in the session

– Previous attendees have expressed frustration by the heavy usage of “pair & share”

– This will be the focus of the January 2017 webinar

Q & A Time

Setting the Stage • Understanding Inclusion

– Critical skill for you to be aware of items that can impact your presentation

• Example - Usage of Language:

– As a presenter, you need to be careful with the language used in your abstract and in your presentation

– Gender Pronouns:

• Shifting to non-binary pronouns – Instead of “him/her”, using “they/their” to be more inclusive

Setting the Stage • Example - Usage of Language:

– Terminology associated around Columbus and potential impact on Native communities

• Avoiding words that may be problematic – Exploration, Discovery, New World

• Blog posts by Dian Squire (http://convention.myacpa.org/columbus2017/improving-the-use-of-inclusive-language-in-convention-proposals-and-presentations/)

• By Cindi Love (http://convention.myacpa.org/columbus2017/indigenous-peoples-day/)

– Terminology associated around ability

• See, run, walk, stand

Setting the Stage

• Universal Design – (focus of the December webinar) – Critical for audience members – Recommended guidelines available at:

• http://convention.myacpa.org/columbus2017/resources-for-presenters/

– PowerPoint vs. Prezi

Setting the Stage

• Understanding your audience: – Convention attendees come from the United

States and other countries – Different types of institutions and

backgrounds – Be cognizant of examples that tend to be

only U.S. focused or those focused only on four-year public institutions

Q & A Time

The following comments were shared: • Another area of inclusion is to think about that

some of the attendees are not from higher education backgrounds. Being mindful of theory, names, and other jargon that might not mean anything to some.

• We will also make sure that during the

convention we inform the attendees about who is there and from what areas/schools

Setting the Stage

• Timeline for Presentation – Critical to begin to layout plan for completion

of presentation prior to March 2017

• Developing a timeline – Provide wiggle room for unexpected events – Timeline will vary according to Program Type

• Delegating of tasks • Impact of waiting until the last minute

Tools

• In February, Program Team will provide formal template for recommended language to share at the beginning of your presentation

• Includes – Land acknowledgement – Evaluation details

What is coming up?

• Feedback from reviewers (being sent out week of 11/14)

• Early Registration Deadline (12/9); final deadline of February 3rd

• Time/Space notifications in early December

Q & A Time

The following comments were shared: • Statement on not being discouraged by low

attendance – not a negative. • ACPA17 being more intentional in reducing

number of programs in a session to help in avoiding low turnout

• Reminder about importance of engagement and ways to make your session exciting

Upcoming Webinars

• December 6, 2016 (Universal Design)

• January 10, 2017 (Engagement Opportunities)

• February 7, 2017 • March 7, 2017

• All webinars are 4pm EST

– (3pm CST, 2pm MST, 1pm PST)

Assistance

• #acpaprogramhelp

• Convention Chair: Danielle Morgan Acosta daniellemorganacosta@gmail.com • Program Chair: Ray Plaza

rvplaza@gmail.com; rplaza@scu.edu

• Convention Programs: conventionprograms@acpa.nche.edu

Program Team Contacts Program Type Name/Contact

General Programs Dean Kennedy deankennedy@boisestate.edu

Competency Based Program Type

Edna Jones Miller Ejonesmiller@valenciacollege.edu

Sponsored Programs Sarah Laux & Laila McCloud

sarah.laux@gmail.com; laila_mccloud@uiowa.edu

Extended Sessions Vicky Dean vdean@siue.edu

Pre Convention Workshops

Gloria Laureano glaurean@kennesaw.edu

Research Papers & Research Posters

Jay Garvey & Ric Montelongo

jcgarvey@uvm.edu; rxm059@shsu.edu

PechaKucha Matt Perry matthew.perry@utoledo.edu

Genius Labs Tiffany Leschke tcleschke@twcnet.edu

Spotlight Sessions Tom Murray tam@email.arizona.edu

Practice Posters Charlotte McCloud cmcloud@mail.smu.edu

March 26 – 29, 2017 http://convention.myacpa.org/columbus2017/