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Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook University Libraries

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Page 1: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

Presented by Kristen J. NyitrayHead, Special Collections & University Archives

University Archivist

Special Collections & University ArchivesStony Brook University Libraries

Page 2: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

About Our Collections

Coe Hall, 1958

Page 3: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

ACCESS

BOOKSCOLLECTIONS

ARCHIVES DIGITAL

RESEARCH

Page 4: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

The CollectionsMore than 35,000 titlesrare, scarce, limited editions350 Collections750 Maps and AtlasesUniversity ArchivesDigitized Collections

Page 5: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

Coe Hall at Planting Fields, ca. 1958

Special Collections and University Archives support and collaborate with the University’s…

Faculty, Staff, and Students Academic and Administrative Departments

Page 6: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

We offer comprehensive research assistance to regional, national, and international entities…Scholars and students (in-person and via e-mail, telephone, fax, letter)

Academic and Public Libraries - Historical Societies – Museums – GalleriesCommunity Organizations - Publishers – Authors

Brookhaven National Laboratory - Government Agencies

Page 7: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

Access & ServicesAnnually: more than 500 transactionsReference and research services: e-mail, fax, telephone , ask a librarianFact-checking for university departments and media outlets Scanning and media reformatting

Page 8: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

Processing of CollectionsPrior to 1999: Two collections processed (Javits and Yeats)

2000-2015: 200 collections processedTotal holdings: conservative estimate - over 20 million items

Acquisition to access: very time intensive process

Letter authored by George Washington, 1779

Page 10: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

Website: over 500 pages

Programs: more than 150

Tours and class visitsInstructionExhibitions

Collaboration with local museums, historical

societiesPublications

Press releasesFlyers

University media campaigns

Marketing and Outreach

Page 11: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook
Page 12: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

Facilities Management and Preservation Initiatives

All collections inventoried; register of collections; shelves labeled (8,000 sq. ft)Consolidation of materials by size and formatMigration and reformatting of print, audio/visual, and digital collectionsSystematic cleaning of stacks and public spaces by department Monitoring of environmental conditions (data-loggers)Installation of oversized shelving and protective top capsSecurity initiativesReplacement of damaged flooring and furniture with private funding

Page 13: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook
Page 14: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook
Page 15: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

Sound Recordings

• music

• spoken word

• poetry

• plays

• speeches

Page 16: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

Visual Materials• images, instead of or in

conjunction with words and/or sounds, are used to convey meaning

Examples

• original art, paintings, drawings, sculpture, architectural drawings and plans

• prints, which are works produced in multiple but limited numbers such as woodcuts, engravings, and etchings

• posters

• film and video

Page 17: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

Artifacts

• convey important information about the lives and histories of peoples

• can be either man-made or naturally occurring

• documentary value, intrinsic worth, artistic merit, historical significance or scientific value

Examples

• war memorabilia

• jewelry

• textiles

• wool and silk

Page 18: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

Maps and Atlases

• created in particular cultural contexts

• mapmakers may have hidden agendas or be influenced by political or social factors

• may reveal misperceptions or deliberate misrepresentations

Page 19: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

Manuscript and Archival Material

• unique resources that can be found in only one library or institution

• distinct from other library materials in the ways they are described, accessed, handled and evaluated

• unpublished

Examples

• correspondence, diaries and journals, legal, photographs, maps, architectural drawings, objects, oral histories, computer tape, video and audio cassettes

Page 20: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

Printed or Published Texts

Books and Pamphlets

• secondary source

• authors use primary source materials such as letters and diaries to write books

• can also be a rich source of primary source material

Examples

• published memoirs and autobiographies

Page 21: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook
Page 22: Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook

Library, SBU, 1963