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Presented by: Kreg McCall

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Baseline Management & Control Define Baseline Baseline Types How to Generate a Baseline Baseline Setup for Success Baseline Scenarios Questions

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www.tepco.us3 Presenter: Kreg McCall kreg.mccall@tepco.uskreg.mccall@tepco.us Managing Partner / Trainer / Consultant at Tepco LLC Ive scheduled on many different platforms Upstream Midstream Downstream in the Petrochemical Industry a.Turnarounds b.Daily Maintenance c.Small Capital Projects d.Large Capital Projects up to 7.5 billion across 4 countries in a single Enterprise environment With over 18 years experience and the opportunity to see many different philosophies and processes in the scheduling arena I continue to share the knowledge Ive gathered through all my experiences. Ive been training for 7 years and thrive on the collaboration and learning's from every class I teach. On average I train 30 weeks out of the year and see so many tips, tricks and common threads in the Project Controls world. Presenter Overview

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www.tepco.us4 Baseline: (Also referred to as Target or Plan) A baseline is a measurement tool that can either be time based or data based with capabilities to compare and control status or performance against. Each measurement is time phased when comparing information. Time Based:Data Based: Current: Baseline: 2-1-11 (0 Variance) 2-10-11 (-9 Variance) Current: Baseline: 2-1-11 (100 hrs) 2-10-11 (150 hrs) (0 Variance)(50 hr Variance) Define Baseline

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www.tepco.us5 There are many different baseline types, here are a few: Milestone Baselines Sign Off Baselines Check Estimate or Mid Project Baselines Execution Baselines What if Baselines Baseline Types No matter what baseline type you are using understand it, analyze it, and use it to make good business decisions. In order to do this you must develop your company baseline process: Set your baseline Management against your baseline Work the baseline Trust your baseline

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www.tepco.us6 High Level Look at Baseline Types Legend - Current Milestone - Current Task - Baseline Milestone - Baseline Task - Current Task

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www.tepco.us7 How to Generate A Baseline The Execution Baseline is most difficult to manage, and one we will focus on first: Some Common Terms & Must Dos: Freeze Scope Very lightly used term, hardly ever set, and tend to slip! Logic - must be viewed, reviewed and agreed upon by everyone that This is the way we will execute! Change Build a baseline process susceptible to change, Its going to happen! Document & Follow dont deviate during execution The use of a baseline, and how we track against it .. A snapshot or picture in time Generally S Curves are produced to track or follow as visual references Generally monitored by % Planned vs. Current %

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Jan Feb Mar AprMay Jun Jul Aug Sep Oct Nov Dec Manhours - 20,800 Dollars - $2,500,0000 $125,000$275,000$510,000$750,000$1,500,000$1,650,000$1,850,000$1,975,000$2,100,000$2,450,000$45,000$2,500,000 52007500953010,20012,85014,10015,75017,01018,50019,750250020,800 2500 = 12% 20800 5200 = 25% 20800 7500 = 36% 20800 9530 = 46% 20800 10200 = 49% 20800 12850 = 62% 20800 14100 = 68% 20800 15750 = 76% 20800 17010 = 82 % 20800 18500 = 89% 20800 19750 = 95% 20800 2500 = 100% 20800 12% 25% 36% 46% 49% 62% 68% 76% 82 % 89% 95% 100% Legend - Current Task

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Legend - Current Milestone - Current Task - Org Baseline MS - Org Baseline Task Jan Feb Mar AprMay Jun Jul Aug Sep Oct Nov Dec Current Data Date Original Data Date

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- Current Milestone - Current Task - Org Baseline MS - Org Baseline Task - Wrkng Baseline MS - Wrkng Baseline Task Legend Jan Feb Mar AprMay Jun Jul Aug Sep Oct Nov Dec Current Data Date Original Data Date Working Data Date

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www.tepco.us11 Three Objects to Control, Work, & Report Against 1. Current Project Update every day, week or month 2. Original Baseline Never updated, changed, nor adjusted 3. Working Baseline Updated as Approved changes occur The major contributor of accuracy when reporting variance .. The Data Date Defined as the starting point (date / time) for calculating Generally referred to as - Anything behind the data date is complete Generally referred to as - Anything in front of the data date is in progress Current project data date is moved daily, weekly or monthly Original Baseline data date is never moved (remains the same when baseline is set) Working Baseline - data date is never moved (remains the same when baseline is set, but time analyzed or recalculated)

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www.tepco.us12 Re-baseline Understanding the term Using a working baseline: Behind Schedule and Adding Work Ahead of Schedule and Adding Work On Schedule and Adding Work Removing Work Change Order Process and How it Affects the Schedule Baseline Scenarios

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Jan Feb Mar AprMay Jun Jul Aug Sep Oct Nov Dec 36% 24% - Current Milestone - Current Task - Wrking Baseline MS - Wrking Baseline Tsk - Earn Task Legend - Forecast - Earn Progress - Wrking BL Progress

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www.tepco.us15 - Current Milestone - Current Task - Org Baseline MS - Org Baseline Task - Wrkng Baseline MS - Wrkng Baseline Task Legend - Added Work Logic Tied & Calculated Working Baseline Doesnt make logical sense RETAIN ORIGINAL BASELINE DATA DATE

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www.tepco.us16 - Current Milestone - Current Task - Org Baseline MS - Org Baseline Task - Wrkng Baseline MS - Wrkng Baseline Task Legend - Added Work - Earn Task Current Data Date Working Data Date

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www.tepco.us17 - Current Milestone - Current Task - Org Baseline MS - Org Baseline Task - Wrkng Baseline MS - Wrkng Baseline Task Legend - Added Work

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www.tepco.us18 - Current Milestone - Current Task - Org Baseline MS - Org Baseline Task - Wrkng Baseline MS - Wrkng Baseline Task Legend

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www.tepco.us19 In order to complete any of these processes, it MUST be an approved change order Key terms on most change order forms Is the change a schedule impact? If so, what in the proposed schedule completion date? Time analyze or Calculate the working baseline only when working with critical path activities Change not only affects the schedule, but cost as well Change Orders & Baselines

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www.tepco.us20 Set (2) approved execution baselines 1.Original 2.Working Have a well defined baseline update process Know the Change Order Process and when to add or remove work from the baseline Understand what baselines you're tracking against, and what the term variance really means to your team. Key Points for Review

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www.tepco.us21 Questions Thank You from Tepco LLC Kreg McCall kreg.mccall@tepco.uskreg.mccall@tepco.us Contact us at: 281-428-3726 Visit us at: www.tepco.uswww.tepco.us