presented by: ihg americas sales - sgmp.org nec/2016 nec presentations/supplier... · us government...
TRANSCRIPT
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 1
Preparing your company to bid on government business
Resources and Websites
Government Procurement Processes
Success in Bidding Government Procurements
How to prepare an RFP
Ethics in conducting government business
Ways of Working with a Government Planner
6102016 2
AGENDA
WHOrsquoS WHO IN THE ZOO
Name and Position
HotelCVBCompany
US Government Agency Target Account
6102016
3
6102016 4
PREPARING YOUR COMPANY TO BID ON GOVERNMENT
BUSINESS
bull Understanding your PLAY GROUP
bull US Government Contracting Regulations
bull Responsiveness amp Responsibility
bull Vendor Days
VENDOR DAYS amp OUTREACH SESSIONS
6102016
5
GUIDE TO AGENCY CONTRACTING OPPORTUNITIES
Identify your service
Obtain proper certifications
Investigate SBA programs
Utilize FBOgov amp agency respective procurement sites
Understand the FAR wwwacquisitiongovfar
Investigate the FSS-Federal Supply Schedule
Explore EMALL contracts
Register with each agencies procurement site
Subcontract amp Team
Register on iRAPT (WAWF)
Create a capability Statement
6102016
6
6102016 7
PREPARING YOUR COMPANY TO BID ON GOVERNMENT BUSINESS
Establish or update your hotelrsquos credentials in SAMgov ndash The System for Award Management
Register for all Government Segment Publications
wwwfederaltimescom
wwwfbogov
wwwusaspendinggov
wwwGovexeccom
wwwinputcom
wwwgovconwirecom
Create a government traveler-focused rate category in your brandrsquos computer system
Learn the Language of the Federal Government
Identify your hotelrsquos distinct value propositions for the US Government decision maker
Promote rewards programs
Seek Professional Memberships and CertificationsmdashSGMP SGTP GBTA and the Consular Corps
Prepare a Capability Statement featuring your hotelrsquos Government offering for distribution at all agency
appointments or Vendor Outreach Sessions
Go GreenmdashFederal Planners are required to incorporate sustainability measures into their meeting events
mandated by Executive Order
6102016 8
RESOURCES AND WEBSITES
What is SAM GOV
The System for Award Management (SAM) is the Official US Government system that consolidated the capabilities of
CCRFedReg ORCA and EPLS There is NO fee to register for this site Entities may register at no cost directly from this page
httpswwwsamgovportalSAM
Note If you had an active record in CCR you have an active record in SAM You do not need to do anything in SAM at this time
unless a change in your business circumstances requires updates to your Entity record(s) in order for you to be paid or to
receive an award or you need to renew your Entity(s) prior to its expiration SAM will send notifications to the registered user via
email 60 30 and 15 days prior to expiration of the Entity To update or renew your Entity records(s) in SAM you will need to
create a SAM User Account and link it to your migrated Entity records You do not need a user account to search for registered
entities in SAM by typing the DUNS number or business name into the search box
Who is required to register in SAM
Any government business grantee or organization (known as an ldquoEntityrdquo in SAM) wishing to do business with the federal
government under a Federal Acquisition Regulation (FAR)-based contract or anyone applying for federal grants cooperative
agreements or other forms of federal financial assistance through Grantsgov must be registered in SAM For more
information and to register on SAM please visit httpswwwsamgovportalpublicSAM
6102016 9
RESOURCES AND WEBSITES
CAGE Code The Commercial and Government Entity (CAGE) code is a five-character
alphanumeric ID number used extensively within the federal government and is the
by product of CCR registration The CAGE Code System provides a standardized
method of identifying a given facility at a specific location Any organization or
company not listed in the CAGE database will be assigned a CAGE Code during the
processing of CCR registration Once you are correctly registered in CCR you will
receive a CAGE Code via email
FEMA ID FEMA is the Federal Emergency Management Agency A hotel identified as
FEMA certified means that is has met all the safety requirements set forth by FEMA
All FEMA certified hotels have a FEMA ID To look up your FEMA ID or for more
information please visit
httpwwwusfafemagovapplicationshotel
6102016 10
RESOURCES AND WEBSITES
Common Acronyms you will find in SAM
DUNS number Dun and Bradstreet (DampB) is a company that provides business
information for credit marketing and purchasing decisions Its data universal
numbering system known as DUNS issues unique 9-digit numbers that are used by
businesses and the federal government to keep track of more than 70 million
businesses world-wide Some entities such as states and universities will also have
what is known as DUNS + 4 which is used to identify specific units within a larger
entity The federal governments Office of Management amp Budget has adopted the
use of DUNS numbers as a way to keep track of how federal grant money is awarded
and dispersed For more information or to look up your DUNS number please visit
httpwwwdnbcom
IRAPT (FORMERLY WAWF)
iRAPT was known as WAWF until release 560 in 2014 when the name was changed iRAPT is the acronym for Invoicing Receipt Acceptance and Property Transfer iRAPT creates a virtual folder to combine the three documents required to pay a Vendor
The Contract Invoice and Receiving Report The iRAPT application enables electronic form submission of Invoices government
inspection and acceptance documents It provides the technology for government contractors and authorized DoD personnel to generate capture and process receipt and payment-related documentation via secured interactive Web-based applications
More importantly iRAPT helps to mitigate interest penalty payments due to lost or
misplaced documents
wwwwingovernmentcontractsconirapt
6102016
11
6102016 12
GOVERNMENT PROCUREMENT PROCESSES
bull Step 1 Contract Formation and Pre-Solicitation Phase
bull Step 2 Solicitation and Evaluation of Bids Phase
bull Step 3 Procurement- Award and Administration Phase
6102016 13
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Terminology
6102016 14
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Uniform Contract Format (order of precedence and FAR part 52)
bull Types of Contracts
bull Bid resources
wwwfbogov
6102016 15
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
wwwfedbidcom
6102016 16
HOW TO PREPARE AN RFP
wwwgsagovportalcontent104877
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
Preparing your company to bid on government business
Resources and Websites
Government Procurement Processes
Success in Bidding Government Procurements
How to prepare an RFP
Ethics in conducting government business
Ways of Working with a Government Planner
6102016 2
AGENDA
WHOrsquoS WHO IN THE ZOO
Name and Position
HotelCVBCompany
US Government Agency Target Account
6102016
3
6102016 4
PREPARING YOUR COMPANY TO BID ON GOVERNMENT
BUSINESS
bull Understanding your PLAY GROUP
bull US Government Contracting Regulations
bull Responsiveness amp Responsibility
bull Vendor Days
VENDOR DAYS amp OUTREACH SESSIONS
6102016
5
GUIDE TO AGENCY CONTRACTING OPPORTUNITIES
Identify your service
Obtain proper certifications
Investigate SBA programs
Utilize FBOgov amp agency respective procurement sites
Understand the FAR wwwacquisitiongovfar
Investigate the FSS-Federal Supply Schedule
Explore EMALL contracts
Register with each agencies procurement site
Subcontract amp Team
Register on iRAPT (WAWF)
Create a capability Statement
6102016
6
6102016 7
PREPARING YOUR COMPANY TO BID ON GOVERNMENT BUSINESS
Establish or update your hotelrsquos credentials in SAMgov ndash The System for Award Management
Register for all Government Segment Publications
wwwfederaltimescom
wwwfbogov
wwwusaspendinggov
wwwGovexeccom
wwwinputcom
wwwgovconwirecom
Create a government traveler-focused rate category in your brandrsquos computer system
Learn the Language of the Federal Government
Identify your hotelrsquos distinct value propositions for the US Government decision maker
Promote rewards programs
Seek Professional Memberships and CertificationsmdashSGMP SGTP GBTA and the Consular Corps
Prepare a Capability Statement featuring your hotelrsquos Government offering for distribution at all agency
appointments or Vendor Outreach Sessions
Go GreenmdashFederal Planners are required to incorporate sustainability measures into their meeting events
mandated by Executive Order
6102016 8
RESOURCES AND WEBSITES
What is SAM GOV
The System for Award Management (SAM) is the Official US Government system that consolidated the capabilities of
CCRFedReg ORCA and EPLS There is NO fee to register for this site Entities may register at no cost directly from this page
httpswwwsamgovportalSAM
Note If you had an active record in CCR you have an active record in SAM You do not need to do anything in SAM at this time
unless a change in your business circumstances requires updates to your Entity record(s) in order for you to be paid or to
receive an award or you need to renew your Entity(s) prior to its expiration SAM will send notifications to the registered user via
email 60 30 and 15 days prior to expiration of the Entity To update or renew your Entity records(s) in SAM you will need to
create a SAM User Account and link it to your migrated Entity records You do not need a user account to search for registered
entities in SAM by typing the DUNS number or business name into the search box
Who is required to register in SAM
Any government business grantee or organization (known as an ldquoEntityrdquo in SAM) wishing to do business with the federal
government under a Federal Acquisition Regulation (FAR)-based contract or anyone applying for federal grants cooperative
agreements or other forms of federal financial assistance through Grantsgov must be registered in SAM For more
information and to register on SAM please visit httpswwwsamgovportalpublicSAM
6102016 9
RESOURCES AND WEBSITES
CAGE Code The Commercial and Government Entity (CAGE) code is a five-character
alphanumeric ID number used extensively within the federal government and is the
by product of CCR registration The CAGE Code System provides a standardized
method of identifying a given facility at a specific location Any organization or
company not listed in the CAGE database will be assigned a CAGE Code during the
processing of CCR registration Once you are correctly registered in CCR you will
receive a CAGE Code via email
FEMA ID FEMA is the Federal Emergency Management Agency A hotel identified as
FEMA certified means that is has met all the safety requirements set forth by FEMA
All FEMA certified hotels have a FEMA ID To look up your FEMA ID or for more
information please visit
httpwwwusfafemagovapplicationshotel
6102016 10
RESOURCES AND WEBSITES
Common Acronyms you will find in SAM
DUNS number Dun and Bradstreet (DampB) is a company that provides business
information for credit marketing and purchasing decisions Its data universal
numbering system known as DUNS issues unique 9-digit numbers that are used by
businesses and the federal government to keep track of more than 70 million
businesses world-wide Some entities such as states and universities will also have
what is known as DUNS + 4 which is used to identify specific units within a larger
entity The federal governments Office of Management amp Budget has adopted the
use of DUNS numbers as a way to keep track of how federal grant money is awarded
and dispersed For more information or to look up your DUNS number please visit
httpwwwdnbcom
IRAPT (FORMERLY WAWF)
iRAPT was known as WAWF until release 560 in 2014 when the name was changed iRAPT is the acronym for Invoicing Receipt Acceptance and Property Transfer iRAPT creates a virtual folder to combine the three documents required to pay a Vendor
The Contract Invoice and Receiving Report The iRAPT application enables electronic form submission of Invoices government
inspection and acceptance documents It provides the technology for government contractors and authorized DoD personnel to generate capture and process receipt and payment-related documentation via secured interactive Web-based applications
More importantly iRAPT helps to mitigate interest penalty payments due to lost or
misplaced documents
wwwwingovernmentcontractsconirapt
6102016
11
6102016 12
GOVERNMENT PROCUREMENT PROCESSES
bull Step 1 Contract Formation and Pre-Solicitation Phase
bull Step 2 Solicitation and Evaluation of Bids Phase
bull Step 3 Procurement- Award and Administration Phase
6102016 13
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Terminology
6102016 14
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Uniform Contract Format (order of precedence and FAR part 52)
bull Types of Contracts
bull Bid resources
wwwfbogov
6102016 15
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
wwwfedbidcom
6102016 16
HOW TO PREPARE AN RFP
wwwgsagovportalcontent104877
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
WHOrsquoS WHO IN THE ZOO
Name and Position
HotelCVBCompany
US Government Agency Target Account
6102016
3
6102016 4
PREPARING YOUR COMPANY TO BID ON GOVERNMENT
BUSINESS
bull Understanding your PLAY GROUP
bull US Government Contracting Regulations
bull Responsiveness amp Responsibility
bull Vendor Days
VENDOR DAYS amp OUTREACH SESSIONS
6102016
5
GUIDE TO AGENCY CONTRACTING OPPORTUNITIES
Identify your service
Obtain proper certifications
Investigate SBA programs
Utilize FBOgov amp agency respective procurement sites
Understand the FAR wwwacquisitiongovfar
Investigate the FSS-Federal Supply Schedule
Explore EMALL contracts
Register with each agencies procurement site
Subcontract amp Team
Register on iRAPT (WAWF)
Create a capability Statement
6102016
6
6102016 7
PREPARING YOUR COMPANY TO BID ON GOVERNMENT BUSINESS
Establish or update your hotelrsquos credentials in SAMgov ndash The System for Award Management
Register for all Government Segment Publications
wwwfederaltimescom
wwwfbogov
wwwusaspendinggov
wwwGovexeccom
wwwinputcom
wwwgovconwirecom
Create a government traveler-focused rate category in your brandrsquos computer system
Learn the Language of the Federal Government
Identify your hotelrsquos distinct value propositions for the US Government decision maker
Promote rewards programs
Seek Professional Memberships and CertificationsmdashSGMP SGTP GBTA and the Consular Corps
Prepare a Capability Statement featuring your hotelrsquos Government offering for distribution at all agency
appointments or Vendor Outreach Sessions
Go GreenmdashFederal Planners are required to incorporate sustainability measures into their meeting events
mandated by Executive Order
6102016 8
RESOURCES AND WEBSITES
What is SAM GOV
The System for Award Management (SAM) is the Official US Government system that consolidated the capabilities of
CCRFedReg ORCA and EPLS There is NO fee to register for this site Entities may register at no cost directly from this page
httpswwwsamgovportalSAM
Note If you had an active record in CCR you have an active record in SAM You do not need to do anything in SAM at this time
unless a change in your business circumstances requires updates to your Entity record(s) in order for you to be paid or to
receive an award or you need to renew your Entity(s) prior to its expiration SAM will send notifications to the registered user via
email 60 30 and 15 days prior to expiration of the Entity To update or renew your Entity records(s) in SAM you will need to
create a SAM User Account and link it to your migrated Entity records You do not need a user account to search for registered
entities in SAM by typing the DUNS number or business name into the search box
Who is required to register in SAM
Any government business grantee or organization (known as an ldquoEntityrdquo in SAM) wishing to do business with the federal
government under a Federal Acquisition Regulation (FAR)-based contract or anyone applying for federal grants cooperative
agreements or other forms of federal financial assistance through Grantsgov must be registered in SAM For more
information and to register on SAM please visit httpswwwsamgovportalpublicSAM
6102016 9
RESOURCES AND WEBSITES
CAGE Code The Commercial and Government Entity (CAGE) code is a five-character
alphanumeric ID number used extensively within the federal government and is the
by product of CCR registration The CAGE Code System provides a standardized
method of identifying a given facility at a specific location Any organization or
company not listed in the CAGE database will be assigned a CAGE Code during the
processing of CCR registration Once you are correctly registered in CCR you will
receive a CAGE Code via email
FEMA ID FEMA is the Federal Emergency Management Agency A hotel identified as
FEMA certified means that is has met all the safety requirements set forth by FEMA
All FEMA certified hotels have a FEMA ID To look up your FEMA ID or for more
information please visit
httpwwwusfafemagovapplicationshotel
6102016 10
RESOURCES AND WEBSITES
Common Acronyms you will find in SAM
DUNS number Dun and Bradstreet (DampB) is a company that provides business
information for credit marketing and purchasing decisions Its data universal
numbering system known as DUNS issues unique 9-digit numbers that are used by
businesses and the federal government to keep track of more than 70 million
businesses world-wide Some entities such as states and universities will also have
what is known as DUNS + 4 which is used to identify specific units within a larger
entity The federal governments Office of Management amp Budget has adopted the
use of DUNS numbers as a way to keep track of how federal grant money is awarded
and dispersed For more information or to look up your DUNS number please visit
httpwwwdnbcom
IRAPT (FORMERLY WAWF)
iRAPT was known as WAWF until release 560 in 2014 when the name was changed iRAPT is the acronym for Invoicing Receipt Acceptance and Property Transfer iRAPT creates a virtual folder to combine the three documents required to pay a Vendor
The Contract Invoice and Receiving Report The iRAPT application enables electronic form submission of Invoices government
inspection and acceptance documents It provides the technology for government contractors and authorized DoD personnel to generate capture and process receipt and payment-related documentation via secured interactive Web-based applications
More importantly iRAPT helps to mitigate interest penalty payments due to lost or
misplaced documents
wwwwingovernmentcontractsconirapt
6102016
11
6102016 12
GOVERNMENT PROCUREMENT PROCESSES
bull Step 1 Contract Formation and Pre-Solicitation Phase
bull Step 2 Solicitation and Evaluation of Bids Phase
bull Step 3 Procurement- Award and Administration Phase
6102016 13
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Terminology
6102016 14
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Uniform Contract Format (order of precedence and FAR part 52)
bull Types of Contracts
bull Bid resources
wwwfbogov
6102016 15
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
wwwfedbidcom
6102016 16
HOW TO PREPARE AN RFP
wwwgsagovportalcontent104877
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
6102016 4
PREPARING YOUR COMPANY TO BID ON GOVERNMENT
BUSINESS
bull Understanding your PLAY GROUP
bull US Government Contracting Regulations
bull Responsiveness amp Responsibility
bull Vendor Days
VENDOR DAYS amp OUTREACH SESSIONS
6102016
5
GUIDE TO AGENCY CONTRACTING OPPORTUNITIES
Identify your service
Obtain proper certifications
Investigate SBA programs
Utilize FBOgov amp agency respective procurement sites
Understand the FAR wwwacquisitiongovfar
Investigate the FSS-Federal Supply Schedule
Explore EMALL contracts
Register with each agencies procurement site
Subcontract amp Team
Register on iRAPT (WAWF)
Create a capability Statement
6102016
6
6102016 7
PREPARING YOUR COMPANY TO BID ON GOVERNMENT BUSINESS
Establish or update your hotelrsquos credentials in SAMgov ndash The System for Award Management
Register for all Government Segment Publications
wwwfederaltimescom
wwwfbogov
wwwusaspendinggov
wwwGovexeccom
wwwinputcom
wwwgovconwirecom
Create a government traveler-focused rate category in your brandrsquos computer system
Learn the Language of the Federal Government
Identify your hotelrsquos distinct value propositions for the US Government decision maker
Promote rewards programs
Seek Professional Memberships and CertificationsmdashSGMP SGTP GBTA and the Consular Corps
Prepare a Capability Statement featuring your hotelrsquos Government offering for distribution at all agency
appointments or Vendor Outreach Sessions
Go GreenmdashFederal Planners are required to incorporate sustainability measures into their meeting events
mandated by Executive Order
6102016 8
RESOURCES AND WEBSITES
What is SAM GOV
The System for Award Management (SAM) is the Official US Government system that consolidated the capabilities of
CCRFedReg ORCA and EPLS There is NO fee to register for this site Entities may register at no cost directly from this page
httpswwwsamgovportalSAM
Note If you had an active record in CCR you have an active record in SAM You do not need to do anything in SAM at this time
unless a change in your business circumstances requires updates to your Entity record(s) in order for you to be paid or to
receive an award or you need to renew your Entity(s) prior to its expiration SAM will send notifications to the registered user via
email 60 30 and 15 days prior to expiration of the Entity To update or renew your Entity records(s) in SAM you will need to
create a SAM User Account and link it to your migrated Entity records You do not need a user account to search for registered
entities in SAM by typing the DUNS number or business name into the search box
Who is required to register in SAM
Any government business grantee or organization (known as an ldquoEntityrdquo in SAM) wishing to do business with the federal
government under a Federal Acquisition Regulation (FAR)-based contract or anyone applying for federal grants cooperative
agreements or other forms of federal financial assistance through Grantsgov must be registered in SAM For more
information and to register on SAM please visit httpswwwsamgovportalpublicSAM
6102016 9
RESOURCES AND WEBSITES
CAGE Code The Commercial and Government Entity (CAGE) code is a five-character
alphanumeric ID number used extensively within the federal government and is the
by product of CCR registration The CAGE Code System provides a standardized
method of identifying a given facility at a specific location Any organization or
company not listed in the CAGE database will be assigned a CAGE Code during the
processing of CCR registration Once you are correctly registered in CCR you will
receive a CAGE Code via email
FEMA ID FEMA is the Federal Emergency Management Agency A hotel identified as
FEMA certified means that is has met all the safety requirements set forth by FEMA
All FEMA certified hotels have a FEMA ID To look up your FEMA ID or for more
information please visit
httpwwwusfafemagovapplicationshotel
6102016 10
RESOURCES AND WEBSITES
Common Acronyms you will find in SAM
DUNS number Dun and Bradstreet (DampB) is a company that provides business
information for credit marketing and purchasing decisions Its data universal
numbering system known as DUNS issues unique 9-digit numbers that are used by
businesses and the federal government to keep track of more than 70 million
businesses world-wide Some entities such as states and universities will also have
what is known as DUNS + 4 which is used to identify specific units within a larger
entity The federal governments Office of Management amp Budget has adopted the
use of DUNS numbers as a way to keep track of how federal grant money is awarded
and dispersed For more information or to look up your DUNS number please visit
httpwwwdnbcom
IRAPT (FORMERLY WAWF)
iRAPT was known as WAWF until release 560 in 2014 when the name was changed iRAPT is the acronym for Invoicing Receipt Acceptance and Property Transfer iRAPT creates a virtual folder to combine the three documents required to pay a Vendor
The Contract Invoice and Receiving Report The iRAPT application enables electronic form submission of Invoices government
inspection and acceptance documents It provides the technology for government contractors and authorized DoD personnel to generate capture and process receipt and payment-related documentation via secured interactive Web-based applications
More importantly iRAPT helps to mitigate interest penalty payments due to lost or
misplaced documents
wwwwingovernmentcontractsconirapt
6102016
11
6102016 12
GOVERNMENT PROCUREMENT PROCESSES
bull Step 1 Contract Formation and Pre-Solicitation Phase
bull Step 2 Solicitation and Evaluation of Bids Phase
bull Step 3 Procurement- Award and Administration Phase
6102016 13
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Terminology
6102016 14
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Uniform Contract Format (order of precedence and FAR part 52)
bull Types of Contracts
bull Bid resources
wwwfbogov
6102016 15
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
wwwfedbidcom
6102016 16
HOW TO PREPARE AN RFP
wwwgsagovportalcontent104877
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
VENDOR DAYS amp OUTREACH SESSIONS
6102016
5
GUIDE TO AGENCY CONTRACTING OPPORTUNITIES
Identify your service
Obtain proper certifications
Investigate SBA programs
Utilize FBOgov amp agency respective procurement sites
Understand the FAR wwwacquisitiongovfar
Investigate the FSS-Federal Supply Schedule
Explore EMALL contracts
Register with each agencies procurement site
Subcontract amp Team
Register on iRAPT (WAWF)
Create a capability Statement
6102016
6
6102016 7
PREPARING YOUR COMPANY TO BID ON GOVERNMENT BUSINESS
Establish or update your hotelrsquos credentials in SAMgov ndash The System for Award Management
Register for all Government Segment Publications
wwwfederaltimescom
wwwfbogov
wwwusaspendinggov
wwwGovexeccom
wwwinputcom
wwwgovconwirecom
Create a government traveler-focused rate category in your brandrsquos computer system
Learn the Language of the Federal Government
Identify your hotelrsquos distinct value propositions for the US Government decision maker
Promote rewards programs
Seek Professional Memberships and CertificationsmdashSGMP SGTP GBTA and the Consular Corps
Prepare a Capability Statement featuring your hotelrsquos Government offering for distribution at all agency
appointments or Vendor Outreach Sessions
Go GreenmdashFederal Planners are required to incorporate sustainability measures into their meeting events
mandated by Executive Order
6102016 8
RESOURCES AND WEBSITES
What is SAM GOV
The System for Award Management (SAM) is the Official US Government system that consolidated the capabilities of
CCRFedReg ORCA and EPLS There is NO fee to register for this site Entities may register at no cost directly from this page
httpswwwsamgovportalSAM
Note If you had an active record in CCR you have an active record in SAM You do not need to do anything in SAM at this time
unless a change in your business circumstances requires updates to your Entity record(s) in order for you to be paid or to
receive an award or you need to renew your Entity(s) prior to its expiration SAM will send notifications to the registered user via
email 60 30 and 15 days prior to expiration of the Entity To update or renew your Entity records(s) in SAM you will need to
create a SAM User Account and link it to your migrated Entity records You do not need a user account to search for registered
entities in SAM by typing the DUNS number or business name into the search box
Who is required to register in SAM
Any government business grantee or organization (known as an ldquoEntityrdquo in SAM) wishing to do business with the federal
government under a Federal Acquisition Regulation (FAR)-based contract or anyone applying for federal grants cooperative
agreements or other forms of federal financial assistance through Grantsgov must be registered in SAM For more
information and to register on SAM please visit httpswwwsamgovportalpublicSAM
6102016 9
RESOURCES AND WEBSITES
CAGE Code The Commercial and Government Entity (CAGE) code is a five-character
alphanumeric ID number used extensively within the federal government and is the
by product of CCR registration The CAGE Code System provides a standardized
method of identifying a given facility at a specific location Any organization or
company not listed in the CAGE database will be assigned a CAGE Code during the
processing of CCR registration Once you are correctly registered in CCR you will
receive a CAGE Code via email
FEMA ID FEMA is the Federal Emergency Management Agency A hotel identified as
FEMA certified means that is has met all the safety requirements set forth by FEMA
All FEMA certified hotels have a FEMA ID To look up your FEMA ID or for more
information please visit
httpwwwusfafemagovapplicationshotel
6102016 10
RESOURCES AND WEBSITES
Common Acronyms you will find in SAM
DUNS number Dun and Bradstreet (DampB) is a company that provides business
information for credit marketing and purchasing decisions Its data universal
numbering system known as DUNS issues unique 9-digit numbers that are used by
businesses and the federal government to keep track of more than 70 million
businesses world-wide Some entities such as states and universities will also have
what is known as DUNS + 4 which is used to identify specific units within a larger
entity The federal governments Office of Management amp Budget has adopted the
use of DUNS numbers as a way to keep track of how federal grant money is awarded
and dispersed For more information or to look up your DUNS number please visit
httpwwwdnbcom
IRAPT (FORMERLY WAWF)
iRAPT was known as WAWF until release 560 in 2014 when the name was changed iRAPT is the acronym for Invoicing Receipt Acceptance and Property Transfer iRAPT creates a virtual folder to combine the three documents required to pay a Vendor
The Contract Invoice and Receiving Report The iRAPT application enables electronic form submission of Invoices government
inspection and acceptance documents It provides the technology for government contractors and authorized DoD personnel to generate capture and process receipt and payment-related documentation via secured interactive Web-based applications
More importantly iRAPT helps to mitigate interest penalty payments due to lost or
misplaced documents
wwwwingovernmentcontractsconirapt
6102016
11
6102016 12
GOVERNMENT PROCUREMENT PROCESSES
bull Step 1 Contract Formation and Pre-Solicitation Phase
bull Step 2 Solicitation and Evaluation of Bids Phase
bull Step 3 Procurement- Award and Administration Phase
6102016 13
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Terminology
6102016 14
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Uniform Contract Format (order of precedence and FAR part 52)
bull Types of Contracts
bull Bid resources
wwwfbogov
6102016 15
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
wwwfedbidcom
6102016 16
HOW TO PREPARE AN RFP
wwwgsagovportalcontent104877
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
GUIDE TO AGENCY CONTRACTING OPPORTUNITIES
Identify your service
Obtain proper certifications
Investigate SBA programs
Utilize FBOgov amp agency respective procurement sites
Understand the FAR wwwacquisitiongovfar
Investigate the FSS-Federal Supply Schedule
Explore EMALL contracts
Register with each agencies procurement site
Subcontract amp Team
Register on iRAPT (WAWF)
Create a capability Statement
6102016
6
6102016 7
PREPARING YOUR COMPANY TO BID ON GOVERNMENT BUSINESS
Establish or update your hotelrsquos credentials in SAMgov ndash The System for Award Management
Register for all Government Segment Publications
wwwfederaltimescom
wwwfbogov
wwwusaspendinggov
wwwGovexeccom
wwwinputcom
wwwgovconwirecom
Create a government traveler-focused rate category in your brandrsquos computer system
Learn the Language of the Federal Government
Identify your hotelrsquos distinct value propositions for the US Government decision maker
Promote rewards programs
Seek Professional Memberships and CertificationsmdashSGMP SGTP GBTA and the Consular Corps
Prepare a Capability Statement featuring your hotelrsquos Government offering for distribution at all agency
appointments or Vendor Outreach Sessions
Go GreenmdashFederal Planners are required to incorporate sustainability measures into their meeting events
mandated by Executive Order
6102016 8
RESOURCES AND WEBSITES
What is SAM GOV
The System for Award Management (SAM) is the Official US Government system that consolidated the capabilities of
CCRFedReg ORCA and EPLS There is NO fee to register for this site Entities may register at no cost directly from this page
httpswwwsamgovportalSAM
Note If you had an active record in CCR you have an active record in SAM You do not need to do anything in SAM at this time
unless a change in your business circumstances requires updates to your Entity record(s) in order for you to be paid or to
receive an award or you need to renew your Entity(s) prior to its expiration SAM will send notifications to the registered user via
email 60 30 and 15 days prior to expiration of the Entity To update or renew your Entity records(s) in SAM you will need to
create a SAM User Account and link it to your migrated Entity records You do not need a user account to search for registered
entities in SAM by typing the DUNS number or business name into the search box
Who is required to register in SAM
Any government business grantee or organization (known as an ldquoEntityrdquo in SAM) wishing to do business with the federal
government under a Federal Acquisition Regulation (FAR)-based contract or anyone applying for federal grants cooperative
agreements or other forms of federal financial assistance through Grantsgov must be registered in SAM For more
information and to register on SAM please visit httpswwwsamgovportalpublicSAM
6102016 9
RESOURCES AND WEBSITES
CAGE Code The Commercial and Government Entity (CAGE) code is a five-character
alphanumeric ID number used extensively within the federal government and is the
by product of CCR registration The CAGE Code System provides a standardized
method of identifying a given facility at a specific location Any organization or
company not listed in the CAGE database will be assigned a CAGE Code during the
processing of CCR registration Once you are correctly registered in CCR you will
receive a CAGE Code via email
FEMA ID FEMA is the Federal Emergency Management Agency A hotel identified as
FEMA certified means that is has met all the safety requirements set forth by FEMA
All FEMA certified hotels have a FEMA ID To look up your FEMA ID or for more
information please visit
httpwwwusfafemagovapplicationshotel
6102016 10
RESOURCES AND WEBSITES
Common Acronyms you will find in SAM
DUNS number Dun and Bradstreet (DampB) is a company that provides business
information for credit marketing and purchasing decisions Its data universal
numbering system known as DUNS issues unique 9-digit numbers that are used by
businesses and the federal government to keep track of more than 70 million
businesses world-wide Some entities such as states and universities will also have
what is known as DUNS + 4 which is used to identify specific units within a larger
entity The federal governments Office of Management amp Budget has adopted the
use of DUNS numbers as a way to keep track of how federal grant money is awarded
and dispersed For more information or to look up your DUNS number please visit
httpwwwdnbcom
IRAPT (FORMERLY WAWF)
iRAPT was known as WAWF until release 560 in 2014 when the name was changed iRAPT is the acronym for Invoicing Receipt Acceptance and Property Transfer iRAPT creates a virtual folder to combine the three documents required to pay a Vendor
The Contract Invoice and Receiving Report The iRAPT application enables electronic form submission of Invoices government
inspection and acceptance documents It provides the technology for government contractors and authorized DoD personnel to generate capture and process receipt and payment-related documentation via secured interactive Web-based applications
More importantly iRAPT helps to mitigate interest penalty payments due to lost or
misplaced documents
wwwwingovernmentcontractsconirapt
6102016
11
6102016 12
GOVERNMENT PROCUREMENT PROCESSES
bull Step 1 Contract Formation and Pre-Solicitation Phase
bull Step 2 Solicitation and Evaluation of Bids Phase
bull Step 3 Procurement- Award and Administration Phase
6102016 13
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Terminology
6102016 14
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Uniform Contract Format (order of precedence and FAR part 52)
bull Types of Contracts
bull Bid resources
wwwfbogov
6102016 15
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
wwwfedbidcom
6102016 16
HOW TO PREPARE AN RFP
wwwgsagovportalcontent104877
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
6102016 7
PREPARING YOUR COMPANY TO BID ON GOVERNMENT BUSINESS
Establish or update your hotelrsquos credentials in SAMgov ndash The System for Award Management
Register for all Government Segment Publications
wwwfederaltimescom
wwwfbogov
wwwusaspendinggov
wwwGovexeccom
wwwinputcom
wwwgovconwirecom
Create a government traveler-focused rate category in your brandrsquos computer system
Learn the Language of the Federal Government
Identify your hotelrsquos distinct value propositions for the US Government decision maker
Promote rewards programs
Seek Professional Memberships and CertificationsmdashSGMP SGTP GBTA and the Consular Corps
Prepare a Capability Statement featuring your hotelrsquos Government offering for distribution at all agency
appointments or Vendor Outreach Sessions
Go GreenmdashFederal Planners are required to incorporate sustainability measures into their meeting events
mandated by Executive Order
6102016 8
RESOURCES AND WEBSITES
What is SAM GOV
The System for Award Management (SAM) is the Official US Government system that consolidated the capabilities of
CCRFedReg ORCA and EPLS There is NO fee to register for this site Entities may register at no cost directly from this page
httpswwwsamgovportalSAM
Note If you had an active record in CCR you have an active record in SAM You do not need to do anything in SAM at this time
unless a change in your business circumstances requires updates to your Entity record(s) in order for you to be paid or to
receive an award or you need to renew your Entity(s) prior to its expiration SAM will send notifications to the registered user via
email 60 30 and 15 days prior to expiration of the Entity To update or renew your Entity records(s) in SAM you will need to
create a SAM User Account and link it to your migrated Entity records You do not need a user account to search for registered
entities in SAM by typing the DUNS number or business name into the search box
Who is required to register in SAM
Any government business grantee or organization (known as an ldquoEntityrdquo in SAM) wishing to do business with the federal
government under a Federal Acquisition Regulation (FAR)-based contract or anyone applying for federal grants cooperative
agreements or other forms of federal financial assistance through Grantsgov must be registered in SAM For more
information and to register on SAM please visit httpswwwsamgovportalpublicSAM
6102016 9
RESOURCES AND WEBSITES
CAGE Code The Commercial and Government Entity (CAGE) code is a five-character
alphanumeric ID number used extensively within the federal government and is the
by product of CCR registration The CAGE Code System provides a standardized
method of identifying a given facility at a specific location Any organization or
company not listed in the CAGE database will be assigned a CAGE Code during the
processing of CCR registration Once you are correctly registered in CCR you will
receive a CAGE Code via email
FEMA ID FEMA is the Federal Emergency Management Agency A hotel identified as
FEMA certified means that is has met all the safety requirements set forth by FEMA
All FEMA certified hotels have a FEMA ID To look up your FEMA ID or for more
information please visit
httpwwwusfafemagovapplicationshotel
6102016 10
RESOURCES AND WEBSITES
Common Acronyms you will find in SAM
DUNS number Dun and Bradstreet (DampB) is a company that provides business
information for credit marketing and purchasing decisions Its data universal
numbering system known as DUNS issues unique 9-digit numbers that are used by
businesses and the federal government to keep track of more than 70 million
businesses world-wide Some entities such as states and universities will also have
what is known as DUNS + 4 which is used to identify specific units within a larger
entity The federal governments Office of Management amp Budget has adopted the
use of DUNS numbers as a way to keep track of how federal grant money is awarded
and dispersed For more information or to look up your DUNS number please visit
httpwwwdnbcom
IRAPT (FORMERLY WAWF)
iRAPT was known as WAWF until release 560 in 2014 when the name was changed iRAPT is the acronym for Invoicing Receipt Acceptance and Property Transfer iRAPT creates a virtual folder to combine the three documents required to pay a Vendor
The Contract Invoice and Receiving Report The iRAPT application enables electronic form submission of Invoices government
inspection and acceptance documents It provides the technology for government contractors and authorized DoD personnel to generate capture and process receipt and payment-related documentation via secured interactive Web-based applications
More importantly iRAPT helps to mitigate interest penalty payments due to lost or
misplaced documents
wwwwingovernmentcontractsconirapt
6102016
11
6102016 12
GOVERNMENT PROCUREMENT PROCESSES
bull Step 1 Contract Formation and Pre-Solicitation Phase
bull Step 2 Solicitation and Evaluation of Bids Phase
bull Step 3 Procurement- Award and Administration Phase
6102016 13
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Terminology
6102016 14
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Uniform Contract Format (order of precedence and FAR part 52)
bull Types of Contracts
bull Bid resources
wwwfbogov
6102016 15
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
wwwfedbidcom
6102016 16
HOW TO PREPARE AN RFP
wwwgsagovportalcontent104877
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
6102016 8
RESOURCES AND WEBSITES
What is SAM GOV
The System for Award Management (SAM) is the Official US Government system that consolidated the capabilities of
CCRFedReg ORCA and EPLS There is NO fee to register for this site Entities may register at no cost directly from this page
httpswwwsamgovportalSAM
Note If you had an active record in CCR you have an active record in SAM You do not need to do anything in SAM at this time
unless a change in your business circumstances requires updates to your Entity record(s) in order for you to be paid or to
receive an award or you need to renew your Entity(s) prior to its expiration SAM will send notifications to the registered user via
email 60 30 and 15 days prior to expiration of the Entity To update or renew your Entity records(s) in SAM you will need to
create a SAM User Account and link it to your migrated Entity records You do not need a user account to search for registered
entities in SAM by typing the DUNS number or business name into the search box
Who is required to register in SAM
Any government business grantee or organization (known as an ldquoEntityrdquo in SAM) wishing to do business with the federal
government under a Federal Acquisition Regulation (FAR)-based contract or anyone applying for federal grants cooperative
agreements or other forms of federal financial assistance through Grantsgov must be registered in SAM For more
information and to register on SAM please visit httpswwwsamgovportalpublicSAM
6102016 9
RESOURCES AND WEBSITES
CAGE Code The Commercial and Government Entity (CAGE) code is a five-character
alphanumeric ID number used extensively within the federal government and is the
by product of CCR registration The CAGE Code System provides a standardized
method of identifying a given facility at a specific location Any organization or
company not listed in the CAGE database will be assigned a CAGE Code during the
processing of CCR registration Once you are correctly registered in CCR you will
receive a CAGE Code via email
FEMA ID FEMA is the Federal Emergency Management Agency A hotel identified as
FEMA certified means that is has met all the safety requirements set forth by FEMA
All FEMA certified hotels have a FEMA ID To look up your FEMA ID or for more
information please visit
httpwwwusfafemagovapplicationshotel
6102016 10
RESOURCES AND WEBSITES
Common Acronyms you will find in SAM
DUNS number Dun and Bradstreet (DampB) is a company that provides business
information for credit marketing and purchasing decisions Its data universal
numbering system known as DUNS issues unique 9-digit numbers that are used by
businesses and the federal government to keep track of more than 70 million
businesses world-wide Some entities such as states and universities will also have
what is known as DUNS + 4 which is used to identify specific units within a larger
entity The federal governments Office of Management amp Budget has adopted the
use of DUNS numbers as a way to keep track of how federal grant money is awarded
and dispersed For more information or to look up your DUNS number please visit
httpwwwdnbcom
IRAPT (FORMERLY WAWF)
iRAPT was known as WAWF until release 560 in 2014 when the name was changed iRAPT is the acronym for Invoicing Receipt Acceptance and Property Transfer iRAPT creates a virtual folder to combine the three documents required to pay a Vendor
The Contract Invoice and Receiving Report The iRAPT application enables electronic form submission of Invoices government
inspection and acceptance documents It provides the technology for government contractors and authorized DoD personnel to generate capture and process receipt and payment-related documentation via secured interactive Web-based applications
More importantly iRAPT helps to mitigate interest penalty payments due to lost or
misplaced documents
wwwwingovernmentcontractsconirapt
6102016
11
6102016 12
GOVERNMENT PROCUREMENT PROCESSES
bull Step 1 Contract Formation and Pre-Solicitation Phase
bull Step 2 Solicitation and Evaluation of Bids Phase
bull Step 3 Procurement- Award and Administration Phase
6102016 13
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Terminology
6102016 14
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Uniform Contract Format (order of precedence and FAR part 52)
bull Types of Contracts
bull Bid resources
wwwfbogov
6102016 15
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
wwwfedbidcom
6102016 16
HOW TO PREPARE AN RFP
wwwgsagovportalcontent104877
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
6102016 9
RESOURCES AND WEBSITES
CAGE Code The Commercial and Government Entity (CAGE) code is a five-character
alphanumeric ID number used extensively within the federal government and is the
by product of CCR registration The CAGE Code System provides a standardized
method of identifying a given facility at a specific location Any organization or
company not listed in the CAGE database will be assigned a CAGE Code during the
processing of CCR registration Once you are correctly registered in CCR you will
receive a CAGE Code via email
FEMA ID FEMA is the Federal Emergency Management Agency A hotel identified as
FEMA certified means that is has met all the safety requirements set forth by FEMA
All FEMA certified hotels have a FEMA ID To look up your FEMA ID or for more
information please visit
httpwwwusfafemagovapplicationshotel
6102016 10
RESOURCES AND WEBSITES
Common Acronyms you will find in SAM
DUNS number Dun and Bradstreet (DampB) is a company that provides business
information for credit marketing and purchasing decisions Its data universal
numbering system known as DUNS issues unique 9-digit numbers that are used by
businesses and the federal government to keep track of more than 70 million
businesses world-wide Some entities such as states and universities will also have
what is known as DUNS + 4 which is used to identify specific units within a larger
entity The federal governments Office of Management amp Budget has adopted the
use of DUNS numbers as a way to keep track of how federal grant money is awarded
and dispersed For more information or to look up your DUNS number please visit
httpwwwdnbcom
IRAPT (FORMERLY WAWF)
iRAPT was known as WAWF until release 560 in 2014 when the name was changed iRAPT is the acronym for Invoicing Receipt Acceptance and Property Transfer iRAPT creates a virtual folder to combine the three documents required to pay a Vendor
The Contract Invoice and Receiving Report The iRAPT application enables electronic form submission of Invoices government
inspection and acceptance documents It provides the technology for government contractors and authorized DoD personnel to generate capture and process receipt and payment-related documentation via secured interactive Web-based applications
More importantly iRAPT helps to mitigate interest penalty payments due to lost or
misplaced documents
wwwwingovernmentcontractsconirapt
6102016
11
6102016 12
GOVERNMENT PROCUREMENT PROCESSES
bull Step 1 Contract Formation and Pre-Solicitation Phase
bull Step 2 Solicitation and Evaluation of Bids Phase
bull Step 3 Procurement- Award and Administration Phase
6102016 13
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Terminology
6102016 14
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Uniform Contract Format (order of precedence and FAR part 52)
bull Types of Contracts
bull Bid resources
wwwfbogov
6102016 15
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
wwwfedbidcom
6102016 16
HOW TO PREPARE AN RFP
wwwgsagovportalcontent104877
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
6102016 10
RESOURCES AND WEBSITES
Common Acronyms you will find in SAM
DUNS number Dun and Bradstreet (DampB) is a company that provides business
information for credit marketing and purchasing decisions Its data universal
numbering system known as DUNS issues unique 9-digit numbers that are used by
businesses and the federal government to keep track of more than 70 million
businesses world-wide Some entities such as states and universities will also have
what is known as DUNS + 4 which is used to identify specific units within a larger
entity The federal governments Office of Management amp Budget has adopted the
use of DUNS numbers as a way to keep track of how federal grant money is awarded
and dispersed For more information or to look up your DUNS number please visit
httpwwwdnbcom
IRAPT (FORMERLY WAWF)
iRAPT was known as WAWF until release 560 in 2014 when the name was changed iRAPT is the acronym for Invoicing Receipt Acceptance and Property Transfer iRAPT creates a virtual folder to combine the three documents required to pay a Vendor
The Contract Invoice and Receiving Report The iRAPT application enables electronic form submission of Invoices government
inspection and acceptance documents It provides the technology for government contractors and authorized DoD personnel to generate capture and process receipt and payment-related documentation via secured interactive Web-based applications
More importantly iRAPT helps to mitigate interest penalty payments due to lost or
misplaced documents
wwwwingovernmentcontractsconirapt
6102016
11
6102016 12
GOVERNMENT PROCUREMENT PROCESSES
bull Step 1 Contract Formation and Pre-Solicitation Phase
bull Step 2 Solicitation and Evaluation of Bids Phase
bull Step 3 Procurement- Award and Administration Phase
6102016 13
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Terminology
6102016 14
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Uniform Contract Format (order of precedence and FAR part 52)
bull Types of Contracts
bull Bid resources
wwwfbogov
6102016 15
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
wwwfedbidcom
6102016 16
HOW TO PREPARE AN RFP
wwwgsagovportalcontent104877
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
IRAPT (FORMERLY WAWF)
iRAPT was known as WAWF until release 560 in 2014 when the name was changed iRAPT is the acronym for Invoicing Receipt Acceptance and Property Transfer iRAPT creates a virtual folder to combine the three documents required to pay a Vendor
The Contract Invoice and Receiving Report The iRAPT application enables electronic form submission of Invoices government
inspection and acceptance documents It provides the technology for government contractors and authorized DoD personnel to generate capture and process receipt and payment-related documentation via secured interactive Web-based applications
More importantly iRAPT helps to mitigate interest penalty payments due to lost or
misplaced documents
wwwwingovernmentcontractsconirapt
6102016
11
6102016 12
GOVERNMENT PROCUREMENT PROCESSES
bull Step 1 Contract Formation and Pre-Solicitation Phase
bull Step 2 Solicitation and Evaluation of Bids Phase
bull Step 3 Procurement- Award and Administration Phase
6102016 13
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Terminology
6102016 14
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Uniform Contract Format (order of precedence and FAR part 52)
bull Types of Contracts
bull Bid resources
wwwfbogov
6102016 15
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
wwwfedbidcom
6102016 16
HOW TO PREPARE AN RFP
wwwgsagovportalcontent104877
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
6102016 12
GOVERNMENT PROCUREMENT PROCESSES
bull Step 1 Contract Formation and Pre-Solicitation Phase
bull Step 2 Solicitation and Evaluation of Bids Phase
bull Step 3 Procurement- Award and Administration Phase
6102016 13
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Terminology
6102016 14
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Uniform Contract Format (order of precedence and FAR part 52)
bull Types of Contracts
bull Bid resources
wwwfbogov
6102016 15
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
wwwfedbidcom
6102016 16
HOW TO PREPARE AN RFP
wwwgsagovportalcontent104877
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
6102016 13
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Terminology
6102016 14
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Uniform Contract Format (order of precedence and FAR part 52)
bull Types of Contracts
bull Bid resources
wwwfbogov
6102016 15
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
wwwfedbidcom
6102016 16
HOW TO PREPARE AN RFP
wwwgsagovportalcontent104877
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
6102016 14
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
bull Uniform Contract Format (order of precedence and FAR part 52)
bull Types of Contracts
bull Bid resources
wwwfbogov
6102016 15
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
wwwfedbidcom
6102016 16
HOW TO PREPARE AN RFP
wwwgsagovportalcontent104877
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
6102016 15
SUCCESS IN BIDDING ON GOVERNMENT PROCUREMENTS
wwwfedbidcom
6102016 16
HOW TO PREPARE AN RFP
wwwgsagovportalcontent104877
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
6102016 16
HOW TO PREPARE AN RFP
wwwgsagovportalcontent104877
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
6102016 17
HOW TO PREPARE AN RFP
GSAMeals and Incidental Expenses (RESOURCE wwwgsagovperdiem)
Loading value added benefits
Viewing your rates in the GDSOnline Booking Tools
Carefully follow instructions response forms offer formats attachments
FOLLOW THE BOUNCING helliphellipBALLhelliphellip
QUESTION
Why do I get the same
lead from multiple sources
Discussion of the Government Group amp Meetings
Marketplace
The Value of 8A concern status
Contractors v Third Parties
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
6102016 18
HOW TO PREPARE AN RFP
What is iRapt
What is the PPA (Prompt Payment Act)
Why canrsquot the Government sign my contract
Why cant the Government pay Attrition
I cannot submit a bidmdashwersquore already fullndash do I need to respond
What is ORCA
FAQs
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
THE ldquoREPS amp CERTSrdquo
FAR Subpart 412mdashRepresentations and Certifications
41200 Scope
This subpart prescribes policies and procedures for requiring submission and maintenance of representations and certifications via the System for Award Management (SAM) tomdash
(a) Eliminate the administrative burden for contractors of submitting the same information to various contracting offices
(b) Establish a common source for this information to procurement offices across the Government and
(c) Incorporate by reference the contractorrsquos representations and certifications in the awarded contract
41201 Policy
(a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via httpswwwacquisitiongov as a part of required registration (see FAR 41102)
(b)(1) Prospective contractors shall update the representations and certifications submitted to SAM as necessary but at least annually to ensure they are kept current accurate and complete The representations and certifications are effective until one year from date of submission or update to SAM
(c) Data in SAM is archived and is electronically retrievable Therefore when a prospective contractor has completed representations and certifications electronically via SAM the contracting officer must reference the date of SAM verification in the contract file or include a paper copy of the electronically-submitted representations and certifications in the file Either of these actions satisfies contract file documentation requirements of 4803(a)(11)
Best Practice SHORTCUT
ldquoThe Offerror has completed the annual Representations and Certifications through wwwsamgov registration
6102016
19
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
WRITING AN RFP RFQ OR SOURCES SOUGHT RESPONSE
6102016
20
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
EXERCISE
Preparing a bid
6102016
21
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
6102016 22
ETHICS IN CONDUCTING GOVERNMENT BUSINESS
wwwogegov
Washington Post test
DorsquosDonrsquots Willsrsquo Wonrsquots and
the Shallshellip
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
OGEGOV
Financial Conflicts of Interest
Travel An executive branch employee may be permitted to accept a gift of personal travel
(transportation lodging and meals) or travel expenses even if the gift is from a ldquoprohibited sourcerdquo or is given because of the employeersquos official position Gifts of official travel may be accepted in accordance with a gift statute (and any applicable implementing regulation)
Gifts and Payments
Use of Government Position and Resources
Outside Employment and Activities
Post-Government Employment A former employee is prohibited from engaging in certain activities after leaving Government service
6102016
23
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
6102016 24
WAYS OF WORKING WITH A GOVERNMENT PLANNER
Following Protocol
wwwprotocolinternationalorg
Standards amp Guidelines
Best Practices amp Top Tasks to
win awards
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU
Presented by
Carla C Cannonito CGMP
US Government Team Lead
IHG Americas Sales
6102016 25
THANK YOU