Presentations and PPTs

Sławomir KłąbTechnical University of Łódź

Chopin 2007

2

Agenda

Basics

Preparation

Structure

Performing

Conclusion

3

Basics

What is a presentation?

Who is a presenter?

4

Presentations

Steps to take Prepare the Presentation

Structure the Presentation

Perform the Presentation

5

Preparation

The Rule Every presentation should have a clear

objective

Every element of the presentation should support that objective

6

Preparation

Objectives to explain to inform to train to report to motivate to thank to self-promote to define and solve problem

7

Preparation

Why?

Who?

What?

How?

Where?

8

Preparation

Before you start, you should know three things: Yourself

Your audience

Your subject

9

Preparation

Proper planning prevents

poor performance

10

Structure

Title – headline

Plan Introduction (15-20%)

Body (60-70%)

Conclusion(15-20%)

Q & A from the audience

11

Structure

Introduction Capture attention Introduce yourself Give reasons for listening Establish subject Present a structure Give administrative details

12

Structure

Body Series of points

not more than 3-5

Supporting evidence (stories, facts, illustrations)

Supporting the objective

13

Structure

Conclusion summary

memorable statement (can be emotional)

It’s your last chance with the audience, don’t waste it

14

Structure

Questions If you are asked something

Repeat the question / rephrase Credit the person / comment Respond (or admit you don’t know) Bridge to the next Address the whole audience Repeat the main conclusion at the end of

the session

15

Performing

Visuals Help increase understanding Save time, focus attention Prompt attentiveness Help control nervousness Speaker is perceived as more professional

Visuals support the talk but don’t replace it

16

Performing

Visuals KISS: Keep it short and simple

Consistent colour, font, layout

Smallest visible font - 18pt

1 slide, 1 idea, 1 minute

17

Performing

Presenter Move

Keep eye contact

Avoid repetitive gestures or movements

Avoid stable positions

18

Performing

Presenter Avoid jargon Stay with the subject Never read everything Do not memorize (may be a part) Concentrate on informing not entertaining Silences: max 10 seconds Humour

19

Top ten fears in the USA

1. Speaking in front of a group

2. Heights

3. Insects or bugs

4. Financial problems

5. Deep water

6. Sickness

7. Death

8. Flying

9. Loneliness

10. Dogs

20

Performing

Stress fight Positive attitude Rehearsal Concentrate on message People want you to succeed Do not apologise Memorise a fragment, keywords

21

Performing

Stress fight Have a glass of water close

Concentrate on positive results

Meet & greet people

22

Performing

Practical hints: Be earlier, check room and equiplemnt

Have spare parts

Have an assistant

Think before about questions

23

Conclusion

Questions?

Thank you for listening