presentation skills class 1&2

7/27/2019 Presentation Skills Class 1&2

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Presentation SkillsProf. Sakshi Gupta


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Presentation

Technique of formal communicationthat involves speaking in front of the

group of people or presenting a topic inpublic

Involve more interaction with the

audience Good business presentation should

follow KISS approach keep it short

and simple


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Developing TheAttitude of aSuccessful Public Speaker I

Remember thatyou know your subject

Know your material well. Be the expert.

Your primary duty is to understand what your audience needs

to know

and prepare the message and supportingmaterials in a way that delivers yourmessage clearly and powerfuly


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Developing The Attitude of aSuccessful Public Speaker II

Remember that the stage fright is normal,and be open about it

Practice your presentation, do pilot tests

Get the audience to participate

Establish a rapport by using names & eyecontact

Establish & check the equipment


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Developing The Attitude of aSuccessful Public Speaker III

Research your audience, get acquaintedwith at least one person in the audience

Relax, breathe deeply, visualize yourselfsuccessfuly

Dress comfortably and appropriately

Use your own style. Do not imitate anyone

Use audiovisual aids, for a visual impact


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Planning

The most critical step in preparation is

understanding the purpose

Why am I giving this presentation?

What do I want the audience know orto do at the end of the presentation?

How do I want the audience to feel?


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4 Types of Presentations

Instructional

Oral Report

Sales

Explanatory

More Persuasive

More Detailed


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About 4 Types of Presentations I

Sales: to sell an idea or suggestion toclients, upper management, coworkers or

employees. To persuade for an action orbelief

Explanatory:To familiarize, give an overall

perspective or identify new developments.Does not require detail and persuasion. Butshould offer the audience new or renewed

information&understanding


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About 4 Types of Presentations II

Instructional: When you want to teachothers how to use something like a new

procedure or a piece of hardware. Needspersuasion, detail & audience participation

Oral Report:Bring the audience up to

date on something with which they arealready familiar. Focus on facts, figures&details involve little persuasive efforts.


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Know your audience

Why should they listen to you?

How does what you say affect them?

What is in it for them to listen to you?

Why is it important for the audience tohear what you have to say?

Collect information about what theaudience expect to hear.


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Sections of a Presentation

A presentation should have five parts:

1. Opener

2. Preview

3. Body

4. Summary5. Conclusion


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Opener

Attract your audience to your topic.

Remind them of your topics importance

or relevance.


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Preview

Previewing your main contents isextremely important.

This will increase your audience'scomprehension.

Think of it as signposting.


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1. Introduction

For taking the attention and convincingthem to listen to you.

Never apologize for anything wrong.

Make your audience think that they aregoing to be informed, entertained or

enlightened.

Start your spech with power.


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Main elements in Introduction I

Begin your talk with an attention getter.With an interesting story or a question

Next, tell what is in it for them: Letthem know that your information isrelevant to their needs.

Increase your credibility by relatingsomething about your background andexpertise


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Main elements in Introduction II

Present yor agenda: the outline

Tell them what you are going to tell

them,Tell them, and

Tell them what you just told them

What do you expect of the audienceInform them on question-answer session

etc.


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2. Main Body I

Deliver what you promised in theshortest and most interesting way

Keep in mind in structuring yourmessage that

1. Attention cycle &

2. Pacing

Use repetition for remembering


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2. Main Body II

Use stories and examples forconnection & association

Use intensity by tone of your voice,colors and bolds are for visual intensity

Use visuals, hands, graphics, statistics,group participation etc


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Summary

This is quite similar to the preview.

Remind your listeners of the main

contents.


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Conclusion

Repeat your main idea or begin with

Lets review the main points weve covered

Last opportunity to emphasize main points.

Must be strong and persuasive.

You call for and encourage appropriateaction


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The Importance of PresentingWell

No matter how relevant, important, orinnovative your message is, your

message will be lost if it is notpresented well.

To help you present well, we will look at

two major areas


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Content

A presentation should have five parts:

1. Opener

2. Preview

3. Body

4. Summary

5. Conclusion


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Conclusion

Leave a good impression with yourlisteners.

Remind them again of the importanceor relevance of your topic.

You might also suggest future areas of

research.


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Last Words

Do not end by saying thats all or theend.

Your final words can be as simple asthank you.


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Other Tips

Use vocabulary and structures youknow.

Do not make your slides toocomplicated.


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Delivery

Content refers to whatyou say.

Delivery refers to howyou say it.

There are three main things toremember about delivery


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The Three Elements ofDelivery

1. Eye contact

2. Voice quality

3. Body language


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Eye Contact

Involve your audience by looking atthem.

Look to the different parts of the room.

Do not lookoveryour audience.

Be careful not to focus on your screen.


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Voice Quality

Project your voice from your abdomen.

If you have a quiet voice, use a mike.

Speak in a natural, conversationalway Do NOT memorize a script.


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Body Language

Stand up straight, but relaxed.

Take a few steps.

Use gestures.

Avoid unnecessary movements.


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Six Elements of a GoodPresentation

Be Prepared - Being prepared is by far the most importantelement. How many times do you practice your speech? As ageneral rule, you should spend about 30 hours of preparationand rehearsal time for every hour you will be speaking. Use atape recorder or videotape yourself. This will help you to get anaccurate picture of how you speak.

Give of Yourself- Use personal examples and stories in yourspeech whenever possible. Make sure your stories help toemphasize or support your point. The stories must match yourmessage. Use examples from your personal and professional lifeto make your point. In either case be willing to give of yourselfby sharing some of yourself with the audience.


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Stay Relaxed - To stay relaxed you should be prepared. Also,focus on your message and not the audience. Use gestures,including walking patterns. Practice the opening of your speechand plan exactly how you will say it. The audience will judgeyou in the first 30 seconds they see you.

Use Natural Humour - Don't try to be a stand up comedian.Use natural humour by poking fun at yourself and somethingyou said or did. Be sure NOT to make fun of anyone in theaudience. People will laugh with you when you poke fun atyourself but don't over do it.

Plan Your Body & Hand Positions - During the practice ofyour speech look for occasions where you can use a gesture.Establish three positions where you will stand and practice notonly how to move to them but where in your speech do you

move. Pick three positions, one on centre stage, one to your


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Pay attention to all details - Make sure you have the rightlocation (school, hotel, room & time). Make sure you know howto get to where you are speaking. Ask how large an audienceyou will be speaking to. Make sure you bring all your visual aidsand plenty of handouts. Arrive early so you can check out whereyou will be speaking and make any last minute adjustments.

It is very important that you pay attention to even the smallestdetails. You can never over plan. Remember, "He who fails toplan is planning for failure"

presentation skills class 1&2

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