presentation skills

Saurav Mukherjee

https://www.linkedin.com/in/sauravmukherjee/

Presentation Skills

https://www.linkedin.com/in/sauravmukherjee/

• Presentation & Presentation Skills

• Self Assessment

• The Process

• Role Play - Mock Presentation

Agenda

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A method of disseminating information, or influencing an individual or a group.

Presentation & Presentation Skills

“Presentation is the ‘Killer Skill’ we take into the real world. It’s almost an unfair advantage.” - The McKinsey Mind

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Self Assessment

1.What are you good at?

2.What skills would you like to develop?

1. What is your experience of giving presentations?

2. What do you like about it?

3. What do you dislike about it?

4. Will you need to present in the future?

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Presentation – A Process View

Plan Prepare Practice Present

Process is the difference between the ‘occasionally outstanding’ and the ‘consistently good’.

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Plan Your Presentation: Key Questions

• Who is your audience?

• Why are they there?

• What is your goal?

• How long will it be?

• Where will it take place?

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Plan Your Presentation: The Three Things

If your audience could take away only three things about your presentation, what would you want it to be?

(1) ________________________________(2) ________________________________(3) ________________________________ Elevator Pitch - "sell" your

message in 30-45 seconds.

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Plan Your Presentation: Outline & Structure

• No PowerPoint

• Pencil & Paper

• Mind maps

• Order your thoughts

• Key points

Introduction

• Get Attention

Main Theme

• Content

Summary

• Key Message

Have a sound, clear structure

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Plan Your Presentation: Create Interest

“We need to open gaps before we close them. Our tendency is to tell people the facts. First, though, they must realize that they need these facts.”

Dan & Chip Heath, Make it Stick

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Prepare Your Presentation: Speaker’s Three Friends

Visuals/Slides Speaker Notes

Hand-outs

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Prepare Your Presentation: Things to Avoid

PowerPointKaraoke

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Prepare Your Presentation: Things to Avoid

• Standard template based (cookie-cutter approach) vs. unique presentation with new content

• Evils of PowerPoint:

▫ Too much text

▫ Too small font

▫ Standard clipart, templates

▫ Spinning, whooshing, dazzling animations

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• The evils of Powerpoint are familiar to everyone, they include:

– Too much text

– Too small to read and is really only serving as a crutch for the presenter

– Clip Art and Slide templates that have been seen a million times

– Spinning, wooshing, dazzlings animations

Part of the problem with having so much text onscreen is that it puts of people. If the idea of your presentation is to read from the slides then we are you there? Besides people can read quicker than you can talk so they’ll have finished reading your slide and be waiting for the next one, or even worse working on a masterpience doodle.

Your presentation, Powerpoint or otherwise, should be a supporting aid – you want main the focus on you not your presentation. Ideally, you should be able to deliver an equally interesting presentation should the projector/computer/room/audience break.

Avoid too many bullets as well – it makes the information dull for the audience.

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Prepare Your Presentation: 10/20/30 Rule

10 / 20 / 30 Rule

“should have ten slides, last no more than twenty minutes, and contain no font smaller than thirty points.”

- Guy Kawasaki

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Prepare Your Presentation: Info/Color/Image

1. Most important information Jumps Out2. Drip feed3. Never use sentences

Use colour well- Use images to support your point- Use a consistent theme

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Attending College

“Overall, our findings provide a combined retention rate of 92.40 % for students who attended TCD. This is very close to the previous year’s rate of 92.45%. It should be noted that these results should be interpreted on a tentative basis as it is clear that a number of other outside factors impact on a student’s ability to sustain and progress in their chosen area of study at third level.”

15,000 students come to Trinity every year There are 3 Faculties Morgan 2001 A study of non-completion in undergraduate University courses The average non-completion rate across Irish Universities is 16.8% Improve all students chances of achieving their maximum potential Connect with students – building relationships, departmental receptions 51% of college students leave college because of lack of effective supports

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Practice Your Presentation: Why

• According to most studies, people's number one fear is public speaking. Number two is death!

• This means to the average person that, if you go to a funeral, you're better off in the casket than doing the eulogy!!

• By the way, practice makes one perfect.

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Practice Your Presentation: Fitness, Nervousness

Fitness

• Slow to develop

• Quick to disappear

The more you practice:

• better you feel

• more you want to do

Nervousness

• Lack of experience

• Lack of preparation

• Lack of enthusiasm

• Negative self-talk

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Practice Your Presentation

It’s not about you

Focus on your goal• what you are going to say

Audience• Make them comfortable• Interesting

Being Confident

• Be over-prepared• Rehearse and practice• Know your subject• Use relaxation techniques• Be positive +++• Avoid stressors

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Practice Your Presentation: Relax & Enjoy

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Deliver Your Presentation: Visual Aid

You are the most powerful visual aid!!

• Words• Voice• Body Language

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Deliver Your Presentation: Stay Strong & Stay On

The crucial initial minutes

Stay-On

• Ask Questions• Talk beforehand• Be engaging

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Deliver Your Presentation: Passion, Movement

Show your Passion Hand gestures, Intonation

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Deliver Your Presentation: Eye Contact, Smile

• Don’t look at group• Pick out people in the

audience as anchors

• Smile – a very powerful non-verbal cue that connects people

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Deliver Your Presentation: Dealing With Questions

TRACT technique1. Thank the questioner2. Repeat the question3. Answer the question4. Check with the questioner if they are satisfied5. Thank them again

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Deliver Your Presentation: Dealing With Criticism

Step 1: Listen to CriticismStep 2: Decide on TruthStep 3: Respond Assertively

Passive ResponseDirectly Aggressive ResponseIndirectly Aggressive Response

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Role Play: Mock Presentation

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