PresentationSharing experiences of managing demand

in transferring statements and LDAs to Education, Health and Care Plans

(EHCPs)

Jess Haslam, York

Transfer to EHCP in York

. Jess Haslam, Lisa Abel

An overview

• The scores of the doors• What went well• Learning• Where to go next/still to do• The process

City of York• Total population est (ONS): 204,43

January census:

• Nos on roll for all York schools: 24,485

• Children with SEN: 2,912 (11.9%)

• England ave Jan 14 (17.9%)

• Statement/EHCP currently: 533(2.1%)

• Statements in Jan 2014: 505 (2.1%)

Plans, plans, plansRequests for new plans: 86

Statutory EHCP issued total: 301

Transfer reviews held: 283

EHCP/statements ratio: 56% are now EHCP

No of transfer EHCP’s finalised:235

% of those received so far: 84%

What has worked well

Working with parents to:

• Programme to embed person centred planning

approaches; ‘Listen to Me’: 2010

• develop the LO from August 11 & publish May 12

• Work to co produce plans: from Sept 2012

• Trial plans - 43 non statutory EHCP

Listening to CYP and parents

Keeping in touch with CYP and parents

through the process

has made a difference

Feedback from families

For me it was really straightforward and simple. Very easy. My friend went through the previous system and I thought it was going to be awful.

This is the best meeting I have ever been to.All of the points of concern were covered: DadI was worried it would be going over the past again and I was really pleased it was focusing on the future: Mum

Quotes from professionals• The family centred and child centred nature of the MSPs and EHCPs is

fantastic, and will I'm sure change the focus of how we make provision for children, and give parents ownership, break down barriers etc

• The very positive aspects of the plans are the contributions they facilitate from young people. I have been stunned by the detail and perceptiveness of my students in analysing their own needs and for me this is by far the most positive thing about the EHCPs so far.

• I am sure there will be lots more issues as we trial the plans but my verdict is despite the workload they are definitely worth it, a huge improvement and a much more holistic way of working with young people. Thank you to everyone for their support so far.

Providing support to schools and settings

• Seconding SENCOs: peer support

• Hand holding

• STT, EPs, SEYST all working to implement reforms

• Working together on SEN funding banding..

– Gaining trust re funding

Support to colleagues

• Health and SC wrote their sections in the plan

• Lots of training events

• On going meetings with SC and health providers

through the year

Nos. transferred

• School aged: more transfers than planned this year.

Some schools have requested to do all of their

children in this year – mixed blessing

• PME providers: less than planned

• By end of Autumn 16 majority will be

transferred: 41 left

Challenges for our team

• SEN coordination capacity: 2 SENDOs, 1 manager,

seconded SENCOs; 1.1 FTE, 3.5 admin FTE in

coordination team (admin moving out of team)

• School and setting capacity: late return of review info

• Improving our quality assurance

• Learning to think Outcomes

More challenges

• Allied health professionals have been very engaged

and contribute well to plans

• Paediatricians prefer to send a clinic letter to filling in

the plan

• Supporting PME colleagues

– this is very new for them

Plans dataAutumn

TermSpring Term

Summer Term 1

Total

No. of transfer reviews held 93 98 91 283

No. of transfer reviews received by the SEN Team: % of those held so far

6873%

8479%

12999%

28199%

No of transfer reviews received within 14 days of the transfer review meeting:% of those received so far

4566%

3754%

4043%

12243%

No. of transfer reviews discussed by panel:% of those received so far

6697%

7895%

13599%

27999%

No. of draft EHCP’s sent to parents:% of those received so far

1319%

8263%

16597%

27397%

No of EHCP’s finalised:% of those received so far

23%

7651%

15784%

23584%

% completed within 14 weeks:% of those completed so far

2100%

3446%

7346%

10946%

On average plans were sent out ? days earlier than the 14 week deadline 2 days early 6 days late 29 days late 21 days late

Age of children/young people of plans issued in July 15

Year Group Number % of request received

Early Years 21 8%

Key Stage 1 12 5%

Key Stage 2 43 17%

Key Stage 3 49 19%

Key Stage 4 73 29%

Post 16 56 22%

PME ( non special school) 7

Transition plan

• Current year:– reception– year 6– year 11

Special schools chose their own transition plan time line

• Next year– year 2– year 3– year 5– year 6– year 9– Year 11– Year 13 +

Remembering why we are doing this